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1976-002 ResolutionRESOLUTION 1976-2 Offered by Mr. Lowry TO ESTABLISH AND ADOPT RULES, REGULATIONS AND PROCEDURES FOR THE COUNCIL OF THE CITY OF FAIRLAWN, OHIO. BE IT RESOLVED by the Council of the City of Fairlawn that the following rules and regulations shall govern its procedures from and after their adoption. Section 1: Any other ordinances or resolutions relating'to rules, regulations and procedures of Council are hereby repealed and shall be superceded by the present resolution. Section 2: Orqanization of Council (a) A temporary chairman shall be elected by a majority vote of Council at the first regular meeting of each calendar year, to preside until the President of Council is elected. (b) The President and Vice-President of Council shall be elected for terms of one year, at the first regular meeting of Council. The President of Council shall not be elected to more than three successive terms of office as President. (c) Establish committees and select committee chairman and members who shall serve for terms of one year, at the first regular meet- ing of Council. (d) The President of Council shall appoint a par- liamentarian for questions of order and procedure. Robert's Rules of Order shall govern insofar as they are not in conflict with this resolution. (e) Council shall hold a regular meeting on the first Monday in each month and on the third Monday in each month excepting July and August. When a regularly scheduled meeting of Council falls on a legal holiday, such meeting shall be held on the next succeeding Monday. Regular meetings shall be held in Council Chambers and shall begin promptly at 7:30 P.M. on the days specified herein. Special meetin% of the Council shall be c?~!~-/ as provided in Seccion 4.13 of the Charter. (f) The Mayor, the Law Director, and Municipal Engineer and the Chief of Police shall attend regular meet- ings of the Council. Any other administrative officer or employee shall attend any meeting of the Council or of any Committee of the Council at which his presence has been requested by a member of the Council. 1976-2, page 1 Resolution 1976-2, page 2 Section 3: Procedures of Council (a) At all regular meetings, the business of Council shall be conducted in the following order: 1. Call to Order 2. Pledge of Allegiance to the Flag 3. Roll Call 4. Approval of minutes of last Council meeting 5. Reading of petitions, claims and communications 6. Reports of City Officials and Boards 7. Introduction of New Ordinances and Resolutions - (to be referred to committees) 8. Public Hearings 9. Council Committee reports on new or pending legislation 10. Other Business 11. Adjournment (b) The Director of Law shall prepare all ordinances and resolutions to be considered by Council and submit the same to Council members no later than the F~iday preceding the next scheduled meeting of Council. The Director of Law shall also prepare the Agenda for each scheduled meeting of Council, which shall be distributed to the Councilmen and the Mayor, on the Friday preceding the next council meeting. All material for legislation shall be in the hands of the Director of Law by the close of business .the Wednesday preceding a scheduled meeting of Council. (c) Council shall require full and complete minutes to be kept of its proceedings, and the Clerk of Council shall distribute the same to Councilman, Mayor, Department Heads and Boards and Commissions, at least three days before the next scheduled meeting of Council. (d) Council shall not approve any ordinance or resolution unless such ordinance or resolution has been referred to a Council Committee and considered by said Committee (e) The President of Council shall have the option, at Council meetings, to declare a recess for immediate Council Committee consideration of new or pending legislation. The Committee may report out measures for consideration by Council at this meeting or may retain such measure for further study. All measures held in committee will automatically be reported out ~ .i · s from the date ~c ~uncil for action within o~ ~i . of ~ubmission to the committee, unless an extension of -ime has been approved by a majority vote of Counci' . (f) Voting by Council shall be by random roll call. (g) Tabling motions shall be automatically., removed from the table within 60 days, for voting or other action by Counc i 1. 1976-2, page 2 Resolution 1976-2, page 3 (h) Suspending the rules to enact legislation shall not supercede legal requirements that such measures enacted under suspended rules become effective 30 days after signing by the Mayor or approval by Council over the Mayor's veto. Upon suspension of rules, Council may require only one complete reading and two successive readings by title only, for immediate consideration of a new ordinance. A motion to suspend the rule shall prevail upon five affirmative votes of Councilmen. (i) Reconsideration: A motion to reconside~ shall take precedence over all other questions. Only a member who was absent and excused or who votes with a pre- vailing side may move for reconsideration of a Council action and provided that the motion to reconsider be made not later than the next regular meeting after such action was taken. No motion to reconsider shall be made more than once on any one matter and the same number of votes shall be required to consider any action of Council that will require to pass or adopt the same. (j) A ruling of the President of Council may be appealed by any member, if duly seconded. A vote shall be' taken on such motion and if approved shall be deba'~ed and then put forth for voting to sustain or change the ruling. A majority vote shall prevail. (k) No member shall be allowed to speak lenger than five minutes at one time, on any question without per- mission of the President.. The President of Council shall require similar limitation on non-members of Council in attendance and requesting to be heard. The President of Council shall maintain proper Chamber decorum at all times. (1) The determination that any part of this resolution is invalid shall not invalidate or impair the force or effect of any other part hereof except to the extent that such other part is wholly dependent upon the part declared invalid. Section 4: Use of Council Chamber The Council Chamber shall be used for meetings of Council, or its Committees thereof. In the event the Council Chamber is not being used by Council, or its Committees, the Clerk of Council may grant special permits for the '~e of the Council Chamber-, not in conflict wit~. the specific uses intended. Section 5: That this resolution is hereby declared to be an emergency measure necessary to the health, safety and general welfare of the city by reason of providing an orderly procedure to the accomplishment of the work and functions of the Council and by reason thereof, shall be in full force and effect from and after its adoption. Enacted January 5 , 1976 William F. Reed Richard C. Lowry. President of Council