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City of Fairlawn Annual Report 2016 . ., 2016 • Cl*ty of Fairlawn Anntlal R epo rt ,, ,,, . .. , i . . . ...„ � f }` ,. . ,.. .. .. . . .. , ,,.. . . ...,:. ,4. .., „ . . , . ., . . , ,, „ , , , „ , , . ... .,... , , . , , . ,. , ,.. . . , . , , .. . . .. ,... „.,...„, , , ,..5 :.,„,„,.,:....,„:„.... ..,:;:„..,........,...„„...,..„„.„,... „:„..„.,:;,;:„...,,,, .. .. , ....„ ......,.. ...........,..."...N7,"..., + 1 wn Fairla tmen t r • Depar rire 2016 1 Report Annua ,. .,,,:, .,, ... ,::,,,,,,,,,, ,.., ,, ,,, ,, N,- ,... 4 -Ii.r: !I.,:‘; .' -74. ,, - '-,r FIRE r -::; s ' F i V; S ' •'- �,0•01 �u5-: ./. ii,?,.: ,,, ; T-1 , m -,., . fin, `�4;. F 1982 , ,. 3 oft LA 4, f..,+ rf t WILLIAM J. ROTH, JR. CHIEF RUSSELL HOSE MAYOR FIRE&ENIFRGENCY RESCUE OHIO CI OF FAI A ' January 3,2017 Mayor William J.Roth, Jr. City of Fairlawn 3487 S. Smith Road Fairlawn, OH 44333 Dear Mayor: I am pleased to provide you with the Fairlawn Fire Department's 2016 Annual Report. Our department ran a combined total of 2,037 emergency responses for fire and EMS. This was an increase of 112 calls as compared to the year before. Our time-tested auto response and mutual aid agreements continue to help provide valuable protection for us and our adjoining communities. The joint Arson/Investigation Team has been busy in Fairlawn and local communities, and continues to be a very cost effective asset to all departments involved in it. Our department remains current and compliant as we train on a regular basis to meet State requirements for both Fire and EMS certifications. Dr. Mark McDowell from Akron General Medical Center Cleveland Clinic, assisted by Dr. Kristin Drogell and Lt. Justin Joy,keep our department up-to-date with medical trainings in order to provide first-class emergency care for our residents and community. Our Fire Inspection Program, directed by Lt. Dave Lesher and assisted by Fire/Medics Dwayne Marty and Dustin Lees continues to excel as they work to keep our city compliant with fire safety codes. Lt. Justin Joy is in charge of training to keep our department current and compliant. Capt. Steve Brant overseas both the Inspection Bureau and the Fire and EMS Training Division. Lt. Scott Reymann and Lt. Dave Lesher have successfully been our lead when writing for grants. In 2016 we wrote grants for the Replacement Ladder Truck based on current needs of the City. We were unsuccessful in 2016 but will continue to write this grant in 2017. We did receive $2,750.00 in 2016 for the "Seatbelt"Grant. This grant money was used to purchase additional EKG patches, new updated CPR mannequins and one new AED. Also applied for in 2016 were the Ohio Department of Commerce Equipment Grant and the State of Ohio Training Grant. . . 3525 SOUTH SMITH ROAD • FAIRLAWN, OHIO 44333-3007 TEL: 330-668-9540 • FAX:330-668-9545 • EIVIE;',GENCY: 911 Another grant was written to the Bureau of Workers' Compensation to help purchase a cot loading system for Squad 3621, our newest squad. This system is designed to help curb back injuries from lifting cots. 2016 saw the promotion of Steve Brant to Captain,Andy Hiner to Lieutenant, and Jon Janis to Lieutenant. Additionally, we welcomed Fire/Medics Dwayne Marty and Dustin Lees to Full Time positions,having been with the department as Part Time fire/medics. Our fire station building livability continues to improve with every completed project. We will keep working on the building's to-do list in 2017,both interior and exterior items. As we wrap up 2016 I would like to thank Captain Rich Dobson and Captain Steve Brant, Fire Administration employees, for their assistance in the operation of the Fire Department; my three secretaries: Administrative Assistance Linda Riemenschneider,Records Custodian Joyce Zubay, EMS Billing Secretary Cheri Nelder; Lt. Dave Lesher who directs the Inspection Bureau; Lt. Justin Joy, Training Officer; A,B, C shift lieutenants Jon Janis, Scott Reymann, Andy Hiner, respectively, and all of the full time and part time Fire/Medics who handled the calls day and night throughout this past year. I would like to mention the Police Department,Dispatch and the Service Department whom we work with on a regular basis. Additionally, I would like to thank you Mayor Roth, Fairlawn City Council, City Hall staff and the numerous departments for keeping the City moving forward and making Fairlawn a vibrant place to live and work. Respectfully, Fire Chief Russell Hose Fairlawn Fire Department RH/jaZiannual/2016/cover letter.doc i se, . ORGANIZATIONAL CHART ,, :1 m • , `sae �t .-� ' j 1 x 8 -e -i..kr .�. �..y. .- '. l 4 ; i ,X , ii ,,. _.__way TM s $ t =,- I {�`44 p f A .A 11 . { l i • 2016 ROSTER •-------------------------- Chief Russell Hose Captain Richard Dobson Captain Steve Brant Lieutenant Justin Joy Lieutenant Scott Reymann Lieutenant Dave Lesher Lieutenant Andy Hiner Lieutenant Jon Janis Dr.Mark McDowell,Medical Advisor Dr.Kristin Drogell,Medical Advisor Mike Alexander EMT-P Justin Jurovcik EMT-P Gavin Atanackovic EMT-P Jerry Justiss EMT-P Matt Beck EMT-P Jason Kershner EMT-P Cody Bennett EMT-P Steve Kormushoff EMT-P Shane Berger EMT-P Adam Lauer EMT-P Mike Brooks EMT-P Dustin Lees EMT P Steve Chiarappa EMT-P Mike Lucas EMT-P Aimee Crum EMT-P Scott Manes EMT-P Joe D'Attoma EMT-P Mike Marias EMT-P Dave DiFrancesco EMT-B Dwayne Marty EMT-P Elliott Dunaye EMT-P Kevin McCarthy EMT-P Nick Fleming EMT-P Jim Monter EMT-P Thu Franko EMT-P Andy Morales EMT-P Janette Friend EMT-P Chris Palmieri EMT-P Tim Gemind EMT-P Jon Robinson EMT-P Marc Hagen EMT-P- Matt Rushnok EMT-P Jason Hartman EMT-P Nick Sebastian EMT-P Steve Heckman EMT-P Tom Selden EMT-P Isaiah Hernandez EMT-P Matt Sinopoli EMT-P Brian Jaggers EMT-P Ken Strope EMT-P Tony Januszewski EMT-P Charles Walker EMT-P • 2016 ADMINISTRATIVE SUPPORT STAFF • Linda Riemenschneider Joyce Zubay Cheri Nelder EQUIPMENT IN SERVICE ENGINE 3614 2000 Pierce Quantum TRUCK 3619 1996 Sutphen 70' Quint Bucket SQUADS 3611 &3612 2001 International chassis with an American Emergency vehicle patient module Fully Paramedic Equipped SQUAD 3621 2008 International chassis with an American Emergency vehicle patient module Fully Paramedic Equipped CAR 3616 Fire Chiefs Vehicle 2016 GMC Yukon CAR 3626 Shift Supervisor's Vehicle 2015 GMC Yukon CAR 3636 Utility Vehicle 2013 GMC Yukon CAR 3656 Bureau of Fire Prevention 2007 GMC Pickup TRAILER 3666 Fire Investigation Trailer • 2016 GRANTS • STATE EMS GRANT The department was awarded $2,750.00 through the State of Ohio EMS Grant. A portion of this has was used for training and the remaining funds were used to acquire 5 new CPR mannequins and a new AED. TOTAL STATE EMS GRANT FUNDS RECEIVED IN 2016 $ 2,750.00 FEMA ASSISTANCE TO FIREFIGHTERS GRANT The department applied for two separate grants through the Assistance to Firefighters Grant. The first proposal was for equipment and the second grant was for a new ladder truck. Among the equipment that was requested included both mobile and portable radio equipment. In addition, a request was submitted for a new heart monitor/defibrillator. TOTAL FEMA FEDERAL GRANT FUNDS RECEIVED IN 2016 0.00 GRAND TOTAL OF ALL GRANTS RECEIVED AS OF 12/31/16 $ 2,750.00 • ANNUAL RUN COMPARISON 1982 - 2016 -----------------------2016 2,037 1999 1,469 2015 1,925 1998 1,356 1997 1,402 2014 1,699 1996 1,206 2013 1,648 1995 1,211 2012 1,596 1994 1,081 1993 1,150 2011 1,549 1992 898 2010 1,429 1991 1,007 2009 1,538 1990 808 2008 1,574 1989 818 1988 781 2007 1,645 1987 731 2006 1,515 1986 688 2005 1,635 1985 656 2004 1,657 1984 561 2003 1,612 1983 590 1982 545 2002 1,540 2001 1,466 2000 1,566 Call totals are for Squad& Fire calls only,no training included SQUAD CALLS 2016 1,389 FIRE CALLS 2016 648 • AUTO TIC RESPONSE 2016 • 26 Given 32 Received 14 to Copley 16 from Copley 12 to Bath 15 from Bath 0 to Akron 1 from Akron • AL ;: s I RESPONSE 2016 • 148 Given 65 Received 51 to Copley 26 from Copley 22 to Bath 36 from Bath 71 to Akron 3 from Akron 1 to Richfield 1 to Norton 2 to Summit County Haz-Mat MIUNIMMIO FIRE LOSS 2016 • (RESIDENTIAL/COMMERCIAL) DATE TYPE BUILDING CONTENTS TOTAL LOSS 05/15/2016 Residential $ 50,000 $15,000 $65,000 07/29/2016 Commercial $ 0 $ 2,500 $ 2,500 09/12/2016 Commercial $ 0 $ 2,500 $ 2,500 10/11/2016 Commercial $ 0 $13,500 $13,500 12/17/2016 Commercial $ 0 $ 2,500 $ 2,500 TOTALS: $50,000 $36,000 $86,000 ************************************************************************************* (VEHICLE) DATE TYPE YEAR MAKE TOTAL LOSS 05/28/2016 CargoNan 2003 Chevy $ 8,500 06/22/2016 Passenger 2013 Kia $12,300 TOTAL: $20,800 • FIRE INVESTIGATIONS 2016 ---------------------. The Fairlawn Fire Department participates in a Multi-Jurisdictional Fire Investigation Team. The Code 10 Fire Investigation Team consist of: Fairlawn, Bath, Copley, Norton, Richfield, Valley, Chippewa, Granger, and Sharon. Fairlawn houses an enclosed trailer with equipment needed to assist in conducting fire investigations. Fire Investigators respond from these departments in the Code 10 fire investigation unit to assist the lead department's origin and cause investigation. Code 10 Fire Investigation Team 2016 Statistics Total Requests for Team 12 Fairlawn Responded to Team for 6 Fairlawn Requested the Team for 1 DATE TYPE CAUSE 5/15/2016 Residential FD responded to a two story residential home for a structure fire. Upon arrival there was fire on the 1st floor back family room, with smoke filling the structure. The fire was contained to the back room with extension through the ceiling and roof. After further investigation, this fires origin was in or at the above the fireplace and chimney discharge, unable to determine cause or event leading to fire. 5/28/2016 Vehicle FD responded to a car fire. Upon arrival there was a Chevy van with engine compartment on fire in a church parking lot. Fire was contained to the engine compartment. Van was a total loss, unable to determine cause. 6/22/2016 Vehicle FD responded to a car fire in the roadway. Upon arrival there was a 2013 KIA SOUL with an engine compartment fire. Fire was contained to the engine compartment. Car was a total loss, unable to determine cause. 7/29/2016 Commercial FD responded to a fire in a commercial/restaurant kitchen. Prior to FD arrival hood suppression system activated, extinguished, and contained the fire as the system was designed. Fire was determined an accidental grease fire, no damage to structure or kitchen area. 9/12/2016 Commercial FD responded to a fire in a commercial/restaurant kitchen. Prior to FD arrival hood suppression system activated, extinguished, and contained the fire as the system was designed. Fire was determined an accidental grease fire, no damage to structure or kitchen area. 10/11/2016 Commercial FD responded to a fire in at summit mall. Upon arrival there was smoke in a service corridor and arching from an electric panel. The event was contained to two side-by-side panels in the service corridor. The electric was disconnected and the FD assisted with ventilating smoke from the corridor and adjacent stores. 12/17/2016 Commercial FD responded to a fire in a commercial/restaurant kitchen. Prior to FD arrival hood suppression system activated, extinguished, and contained the fire as the system was designed. Fire was determined an accidental grease fire, no damage to structure or kitchen area. • ANNUAL INSPECTION RECAP REPORT 2016 The Inspection Division is comprised of three 40-hour Full-time Inspectors and responsibilities include: Fire Safety Inspections, Fire Alarm Tests, Fire Suppression Tests, Fire/Life Safety Consultations for the public and business, public education (including the two elementary schools in Fairlawn), building plan reviews, foster home inspections, and School Fire/Tornado drill tests. The Inspection Division conducts Fire Safety Inspections using iPADs to complete fire safety inspections and e-mail formal hazard notice letters right on site. The Inspectors also review plans, make notations, and re-submit changes all electronically to the Summit County Building Department, City of Fairlawn Zoning Department, or any other entity that has submitted plans. The Fairlawn Fire Inspection Division is currently updating and revamping the operation and systems used to complete their daily activities in the City of Fairlawn to better serve the Corporate Community. Inspection activities for 2016 are as follows: General Fire/Life Safety Inspections: 647 Fire Alarm/Sprinkler/Hood System Tests: 64 False Fire Alarm Review/Consultation: 52 Foster Home Inspections: 2 School Fire and Tornado Drills: 7 Plan Reviews Completed: 224 Change of Occupancies Certificates: 42 On Site Consultations: 127 Historical files entered in Database: 47*** ***These historical data entries are how we create occupancies in our data base and scanned their inspection history from hard files; giving us ability to look up previous violations and for the ability to schedule and conduct future inspections electronically.*** Inspection Staff Lt. Dave Lesher, Inspection Division Coordinator Dwayne Marty, Inspector/FF Elliot Dunaye, Inspector/FF (10/2016), Nick Sebastian (04/2016) Joyce Zubay, Inspection Division Secretary (Additionally, all of our Full-Time staff are State Certified Fire Inspectors) Public Education Report 2016 It is hard to believe that 2016 has already come to an end. Lydia Wochna, the department Fire Education Specialist, continues to provide the Fire Prevention program in the Fort Island and St. Hilary schools to grades K, 1, 2, 3 & 4. Although the focus of the program is fire prevention, other safety topics are presented as well. January - The lesson was Pond and Ice Safety. Children in grades K—4 learned the importance of never venturing out onto untested ice, never following a pet onto untested ice, never going out onto ice without adult supervision and the importance of always having a cell phone and the address of where they are available for any ice related emergency. It was stressed that children should never try to rescue a person or pet that falls through the ice or gets trapped on untested ice but should call 9-1-1 instead. Children in grades K, 1 & 2 also had a lesson on dressing appropriately for cold weather and the importance of never wearing a scarf on the outside of their coat because of the choking hazard. K9's Kodak, Jpeg and Little Kurt served as the models for this lesson. February- Grades K, I & 2 heard the story 'No Dragons For Tea"that reviewed the fire safety rules of getting outside immediately when there is a fire, crawling under the smoke, never hiding in a fire, having a meeting place, calling 9-1-1 from outside or from a neighbor's and never going back into a fire for toys or pets. Grades 3 & 4 had a lesson on CO poisoning; the causes, the symptoms, the importance of having a CO detector, the importance of getting outside and then calling 9-1-1. March -Water safety was reviewed with all grades in preparation of Spring Break. The Disney video "Safety Smart in the Water was shown to grades K, 1 & 2. Grades 3 &4 were taught water safety as well as the importance of never diving head first into shallow water and the importance of calling 9-1-1 for any water-related emergencies. April - The child Safety Trailer was used to teach severe storm and tornado safety and preparedness. A discussion with the children helped them to understand the importance between a safe fire meeting place and a safe place to shelter during severe storms or tornados. May - Grades K, 1 & 2 learned about Dog Safety including how to approach a dog safely with the owner's permission and physical cues a dog may give if upset. Grade 3 & 4 saw a video comparing a Legacy room fire to a Modern room fire and learned how quickly fire spreads. Students were then taught to map their bedroom and evaluate possible escape options. June - Students who attended Safety Town were taught the importance of never touching or playing with matches, getting outside whenever a smoke detector makes noise, having a meeting place, never hiding in a fire, crawling under the smoke and never trying to save toys or pets. At Safety Town graduation Lydia spoke with parents about the importance of having a meeting place and home fire drills. September- The Safety Trailer was used once again to teach all grades how to exit a smoky dwelling, including using alternate exits such as a window, what it looks like to have smoke at the top of a room and cleaner air closer to the floor, crawling under the smoke, never hiding or trying to save toys or pets, how to check a closed door to see if fire may be on the other side, getting to the meeting place and only calling 9-1-1 once they are outside. October- Grades K, 1 &2 heard the story "Stop, Drop and Roll". All students had a chance to practice this technique to use if fire is on their clothes and the importance of covering their face while doing it. Grades 3 & 4 saw the video "Bill Nye Science Guy- The Science of Fire". We reviewed the fire triangle and the ways of putting out a fire. November- Grades K, 1 & 2 saw the Disney video "Safety Smart at Home" that emphasized keeping stairways clear, only cooking when an adult is present, not overloading outlets, never putting anything over a lamp, having an escape plan and a meeting place, and keeping things 3 feet from space heaters and things that get hot. Students were each measured to show them that their outstretched arms could serve as a "Magic Measure" to estimate 3 feet. Grades 3 &4 learned how to manage cooking fires, by putting a cover on the pan, turning off the heat if possible and then calling 9-1-1 from outside. This lesson stressed the importance of never putting water on a grease fire. The use of fire extinguishers to create an escape route was also reviewed. be cem b er _ Grades x , 1 & 2 le a rn ed about H oli da y Safety i n c lu din g m a k in g sure all candles are blown out when everyone leaves the house, extinguishing lit candles wh e n leaving a room for an extended period of time or when everyone goes to bed. They also learned fireplace safety. Anew addition to this lesson was ,_laze theFireSafetyElf who hlped to reinforce the importance of keeping decorations away from things that get hot. Grades 3 & 4 learned the importance of keeping fresh ChristmasTreeswateredand keeping decorations away from sources of heat. This lesson reinforced previous lessons about how quickly fire spreads, the importance of having working smoke detectors and getting outside immediately when a smoke detector goesoff. TheFirePreventionlessonswere put to the test when a family with students who attend St. Hilary had afire inthe middle of the night. The mother saidby the time she was able to get thebaby outside, all3of her other children were waiting for her at the designated meeting spot. EacH _tuden,was presentedw.t° a „Kodak's ".-esafeYAward, for following the fan.1Y,s safety plan. FIREFIGHTER LYDIA'S K9 CREW III 47 ',-4. I , 00., - .:- si. ‘.• '•1 ':'4 ,. '','•-'''-, .. . ' . ..,.. ,. .., + .•-. *.,,...n• . Kodatkhe. helping n g with h Little Kurt de m 0n s6*•*it,i,1,,•.r,•."a t4.,es jpeg th -ka n k fuito be e able Safety Town wearing a helmet to teach students 4 Is4„.'i . ' ''''',;'• 4,,,,,;I ,„. •--z... •,%:. ,4\2, -:;t:AC:(, 14:i.; ,...i4-:'fi,'•11,7. 7' --,i't%••• '. ..sr.;•:-.‘,. - •-,k it 14.,, 1 ,',,;'16,it.';,':% 4- *"'”''';••,`"'• .-f, ... .;st• .T.4,4,,,,„ '',"4r 441 •,;#-- , iii.1,,,, ••4•,•••-•;,:44:-.4) ,•••,,,,1.'-A,t,1, . , * !''#VZitkpt:4•''' ,, , -14 z 4,.. .z.a.tc, '"A NA' ,if A PA: •,'.•,',$,•-'''-"-- • Prevention c Fire the A Blaze • TRAINING PROGRAM 2016 Fairlawn Fire maintains its training standards utilizing instructional classes on Wednesday nights as needed and during the day Monday through Sunday to accommodate all on-shift personnel. Lt. Justin Joy holds the position of Training Officer and Safety Officer within our department. The primary duty of the Training Officer is to coordinate an effective credited training program to keep all our personnel in compliance with state certifications, continuing education requirements of a Firefighter II certification, and continuing education requirements of an Emergency Medical Technician (EMT). All department members hold either an EMT-Basic or EMT-Paramedic certification. All EMS trainings fall under the training division and are coordinated through the Training Officer with the help of the department instructors. The department has chosen to implement a joint Medical Director partnership whose medical license we function under. The Lead Medical Director is Dr. Mark McDowell, with Dr. Kristin Drogell sharing the responsibilities. Both Medical Directors are Licensed Emergency Physicians from Akron General Medical Center. All primary line personnel must maintain a 75% compliance training participation, both for fire and EMS, if a paramedic. All but a few trainings can be accomplished throughout the month while at the station. A make-up system is available for those in need. Also, Lt. Joy has arranged for an on-line training program to increase the availability and convenience of maintaining Continuing Education credits needed to hold EMT-B and EMT-P certifications. Lt. Joy also serves as the departments Quality Assurant Officer reviewing all patient care reports; ensuring both, that the patient care standards are being met and to further improve the efficiency and care provided by the departments EMS system. Summit County fire departments participate and operate a Hazardous Material Team, a Technical Rescue Team (High Angle, Collapse, Water), a Code 10 Fire Investigation Unit, which is available to the City of Fairlawn. • 2016 SEMINARS / CONFERENCES Seminars and conferences attended by Fire Deptartment Full-Time Personnel Chief Hose: International Association of Fire Chiefs Symposium Summit County Fire Chiefs Association monthly operational updates Code 10 Joint District Council quarterly operational updates Charleston 9 conference/Fire Command and Control Fire Instructor CE/Updates Fire Inspector CE/Updates PLCC Live Fire Training Captain Dobson: Summit County Fire Chiefs Association monthly operational updates Code 10 Joint District Council Updates quarterly operational updates Charleston 9 conference/Fire Command and Control Fire Instructor CE/Updates Fire Inspector CE/Updates Interviewing techniques conference EMS Council Updates AGMC Captain Brant: Summit County Fire Chiefs Association monthly operational updates Code 10 Joint District Council quarterly operational updates Fire Instructor CE/Updates Fire Inspector CE/Updates EMS CE/Updates Executive Fire Officer Program, Emmitsburg, Maryland (2 Weeks) EMS Council Updates AGMC PLCC Live Fire Training Summit County SACC (Communication) quarterly update Lt. Joy: Fire Instructor CE/Updates Fire Inspector CE/Updates EMS CE/Updates PLCC Live Fire Training ITLS Trauma Conference Saving your own/Employee Mental Health conference NORTON Trauma Conference Charleston 9 conference/Fire Command and Control Summit County SACC (Communication) quarterly update BLS, ACLS, & ITLS Instructor update/training OFCA ISO Conference, Columbus Lt. Reymann: Ohio Fire Executive program, Columbus (2 weeks) Workers Comp Seminars Fundamentals of Grant Management Fire Instructor CE/Updates Fire Inspector CE/Updates EMS CE/Updates Bi-Annual SCBA Re-certification for Level 2 Technician Charleston 9 conference/Fire Command and Control Lt. Lesher: Fire Instructor CE/Updates Fire Inspector CE/Updates EMS CE/Updates Ohio Code Conference Fireworks Continuing Education Standpipe Operations and Tactics PLCC Live Fire Training Summit County SACC (Communication)quarterly update Charleston 9 conference/Fire Command and Control Lt. Hiner: Fire Instructor CE/Updates Fire Inspector CE/Updates EMS CE/Updates PLCC Live Fire Training Bi-Annual SCBA Re-certification for Level 2 Technician Big Rig Rescue Class (Auto &commercial extrication) Charleston 9 conference/Fire Command and Control BLS, ACLS, & ITLS Instructor update/training Lt. Janis: Fire Instructor Training Class, Akron U Fire Inspector CE/Updates EMS CE/Updates PLCC Live Fire Training Charleston 9 conference/Fire Command and Control Steve Heckman: Fire Inspector CE/Updates EMS CE/Updates PLCC Live Fire Training Janette Friend: Fire Inspector CE/Updates EMS CE/Updates PLCC Live Fire Training BLS, ACLS, & ITLS Instructor update/training Jason Kershner: Fire Inspector CE/Updates EMS CE/Updates PLCC Live Fire Training Charleston 9 conference/ Fire Command and Control Size-up and Command, BGSU State Fire School Tony Januszewski: Fire Inspector CE/Updates EMS CE/Updates PLCC Live Fire Training Charleston 9 conference/Fire Command and Control Size-up and Command, BGSU State Fire School Fairlawn Fire and Rescue Association 2016 • The Fairlawn Fire and Rescue Association was established in 1982 and is an organization comprised of all members of the Fire Department. The Association was formed as a non-profit organization whose responsibilities are to conduct charitable fund raising, assist citizens and other Safety Forces Personnel, and to aid the City of Fairlawn in purchasing various items of equipment and supplies. Members of the Association gather for scheduled meetings which are held quarterly throughout the year. It is in these meetings that the members vote on and express their opinions on all aspects of the Association's business. The Fairlawn Fire and Rescue Association now sponsors 2 ongoing yearly awarded scholarships presented to deserving graduating Copley/Fairlawn High School Students. The Dr. Mary Jo McMullen Scholarship and the George Primes Scholarship are both $500.00 awards for students to further their education. The Association also provides hydrant maintenance where members field check and complete maintenance to 589 fire hydrants in the City, twice a year. Throughout the year of 2016, the members continued to conduct the everyday and future aspects of the Association. The Association continued to make many small charitable donations throughout the year and purchase many items for use by the Association members to help perform their jobs as fire/medics. Association Officers of 2016 Steve Brant—President Dave Lesher—Vice President Nick Sebastian—Secretary Rich Dobson—Treasurer Nick Sebastian: Fire Inspector CE/Updates EMS CE/Updates PLCC Live Fire Training Big Rig Rescue Class (Auto &commercial extrication) Charleston 9 conference/Fire Command and Control Elliott Dunaye: Fire Inspector CE/Updates EMS CE/Updates Fireworks Continuing Education Standpipe Operations and Tactics PLCC Live Fire Training Charleston 9 conference/Fire Command and Control Dwayne Marty: Fire Inspector CE/Updates EMS CE/Updates PLCC Live Fire Training Charleston 9 conference/Fire Command and Control Dustin Lees: Fire Safety Inspector Class EMS CE/Updates PLCC Live Fire Training Charleston 9 conference/Fire Command and Control Linda Riemenschneider: OFESF "Administrative Assistants' Conference" • FAIRLAWN PROFESSIONAL FIRE FIGHTERS LOCAL 4164 ---------------------------------------- The Fairlawn Professional Fire Fighters are proud to present to you our eleventh annual report. We are pleased to announce that our Thirteenth Annual Golf Outing held at the Fairlawn Country Club in August was once again a successful event. As a direct result we were able to contribute to several local charities. Among those that have benefited are: Aluminum Cans for Burn Children (ACBC), MDA Drive, and the Copley/Fairlawn Share-A-Christmas to name a few. We look forward to the upcoming year and continuing our annual events. A special thank you to all the individuals and groups who helped support us in 2016. We look forward to continuing our charitable efforts again in 2017. The Fairlawn Professional Fire Fighters are committed to promoting the issues confronting career fire fighters while also helping out others who are in need of assistance. Members Elliott Dunaye Tony Januszewski Janette Friend Justin Joy Steve Heckman Jason Kershner Dwayne Marty Dave Lesher Andy Hiner Scott Reymann Jon Janis Nick Sebastian Probationary FF/Medic- Dustin Lees 2016 Officers Justin Joy— President Andy Hiner—Vice-President Dave Lesher— Secretary Tony Januszewski —Treasurer 2017 Officers Justin Joy— President Andy Hiner—Vice-President Dave Lesher— Secretary Tony Januszewski — Treasurer City of Fairlawn Information Services r 201,6 Annual Report s l \ > l` Kl ' Stephen Ameling Tou Xiong IS Director IS Asst. Director Contents Hardware Change 1 City Network Joins FairlawnGig 1 3D Printer Purchased 1 New Network Workstations 1 Server Purchased 2 Public Display Screen for City Hall Lobby 2 Upgrade Payphone in City Hall Lobby 2 Added Power Distribution Units 3 Replacement Printer for LRC 3 Wireless Router for Field Testing 3 Upgrade Projector Acquired 4 Software Upgrades 4 Custom Avaya PBX Programming 4 Corrected Local Long Distance Dialing from 911 system 4 Sportsman SQL in Cloud 5 Laserfiche 10 5 Changed DNS Host 5 Projects 6 E911 Upgrade from Positron to Airbus 6 Police Camera System Upgrade 6 Learning Resource Center Joins FairlawnGig 7 Service Dept. Network Cabinet 7 Training Seminars 8 Cleveland Tech Summit 8 Ransomware Chamber Seminar 8 1-Hardware Ciange City Network Joins FairlawnGig The City's network has switched to the new FairlawnGig gigabit broadband Internet service. This has improved the performance of Internet based communications and data transfer,as well as backing up and archiving our critical data. (4,13 utg 3D Printer Purchased A LulzBot ABS 3D printer was acquired to fabricate custom three dimensional parts in support of projects throughout the City. It supports both ABS and other types of raw material and is relatively easy to program. New Network Workstations Twenty-five replacement computers were purchased for distribution throughout the City's departments. These new Dell OptiPlex 9020M machines feature a micro sized case which allows for easy under desk hanger mounting or attachment directly to the back side of the monitor. Page 1 Server Purchased A new HP ProLiant DL380 G9 server was purchased. It replaced the host system which supported several CMI (Creative Microsystems Inc.) administrative applications like Mayor's Court, Payroll and Tax. Public Display Screen for City Hall Lobby A wall mounted Samsung 55 inch display was installed in the City Hall main lobby. It displays current City events and points of interest. It operates throughout the week and the screen updates in real-time with any new information. 7 � air b s� a te`` a ,. $,s ' ' -' rte ,' �r l Upgrade Payphone in City Hall Lobby A new Protel 7010 payphone was installed in the City Hall lobby, taking the place of an obsolete Frontier payphone that had been in place for over three decades. The payphone is operated by the City and is programmed with the following calling rates: 25 cents per Local 15 minute call,50 cents per Long Distance 5 minute call,$1.25 per Information call. No additional dedicated line will be needed . from Frontier. 1„/ r ,.. � 0 i Page 2 Added Power Distribution Units Two new APC AP8941 vertical power distribution units were acquired for the main server cabinet located in the City's data center. These devices eliminated the need for 6-8 foot power cords and greatly reduce the wiring clutter that can exist with multiple stacked servers all with redundant power supplies. Replacement Printer for LRC A new color HP LaserJet Pro M477fdn printer was installed at the Learning Resource Center(LRC). It replaced an older unit that had reached the end of its useful life. t• er Wireless Router for Field Testing A Cradlepoint AER 1600 Wireless router was purchased for field operations and testing. It supports cellular USB modems which enable it to have Internet access while deployed in the field. S 4� Page 3 Upgrade Projector Acquired A ViewSonic PJD 7828HDL projector was purchased in place of an older model that had become unreliable. It features 3200 lumens,full HD 1920 x 1080 resolution,HDMI and weighs only 5.3 pounds. iY:ry- Software Upgrades Custom Avaya PBX Programming Incoming calls to the City's Communications Center that involve 330-666-8871 and 330-670-4300 are now routed more efficiently. They can now be answered on either the Airbus E911 system or the Avaya administrative phone system,thus improving the call answer options for the Dispatcher. Corrected Local Long Distance Dialing from 911 system Programming changes were made to the City's Avaya phone system which has eliminated calling issues that involved local prefixes. The phone system can now be easily programmed with new prefixes that are created periodically,thus eliminating future calling issues. Page 4 Sportsman SQL in Cloud The Parks& Recreation department's new management program (Sportsman SQL) is being hosted by the City's first Amazon Cloud Server. This experiment has been working well and may lead to additional cloud server deployments. i tsHan ����� Laserfiche 10 The City's Laserfiche document management system has been upgraded to version 10. The upgrade includes several new features to make it easier to work with documents, new version of Laserfiche Client, and improved optical character recognition(OCR).This was by virtue of the maintenance agreement that is in place. This enables real-time posting of City records and documents on the web. S � t‘irlt Busiele.4%.)....:-:,e';',05 4. e y l Changed DNS Host The move to the FairlawnGig Internet service has necessitated the need for a switch from Frontier to Amazon DNS Hosting services. Amazon offers a extremely reliable and cost effective way to route end users to Internet applications. ii it le;4' 1 amazon ;44' .f, Page 5 Projects E911 Upgrade from Positron to Airbus The City has upgraded from the Positron system that was installed in 2006 and has been discontinued.A new AirBus Vista system,which was activated in June, 2016, has improved the emergency call answering and mapping capabilities of the Fairlawn E911 Communications Center. • i s ll1111M 4,g,. � > lir JPik d ', Y tis^ 4b ids * Police Camera System Upgrade The Police department has upgraded its cameras from analog to digital High Definition cameras. This has improved image quality and also provided additional cameras for areas that were lacking surveillance.The digital cameras also allow for motion detection which will only record when motion is detected,whereas an analog was continuously recording. ter` ,: :; war;' '3 t ,-,1,„ 1 Page 6 1 1 Learning Resource Center Joins FairlawnGig The LRC has upgraded its Internet connection by switching to the new FairlawnGig. This is possible because of the installation of a microwave link between the building and an Akron water tower located nearby. Service Dept. Network Cabinet The Service Department's network equipment cabinet was decommissioned and replaced with a smaller unit which occupies a lesser space on the wallas well as providing a more practical wiring configuration. oz If al Page 7 Training Seminars Cleveland Tech Summit Tou Xiong and Stephen Ameling attended the annual Cleveland Tech Summit that was held at the 100th Bomb Group Restaurant at 20920 Brookpark Road on Thursday,September 15th,2016. This half day event featured a look at new technologies, ideas and key topics. The agenda included Data Breach analysis, Cloud Services, Network Security, New Backup and Disaster Recovery and leveraging Next Generation Data Centers.The case studies provided an interesting insight into how these technologies are being leveraged to promote greater accuracy and efficiency. Overall, it was a validation of our technology direction and tools that we are utilizing. 4:7"4%A.: - mt. Ransomware Chamber Seminar The Wooster Area Chamber of Commerce hosted a Chamber Educational Series: Information Security in a Ransomware World on Thursday, November 3rd,2016 at the Wayne County Public Library. This morning event featured a presentation by Joe Welker of Rea &Associates and Carl Cadregari of the Bonadio Group. Tou Xiong and I found this topic of particular interest because of how destructive a Ransomware attack can be and the speed at which it can infect network files.We were told that approximately 4,000 daily ransomware attacks are occurring since early 2016. This represents a 300% increase over the 1,000 daily ransomware attacks reported in 2015. , x Page 8 FAIRLAWN MAYOR'S COURT 2016 TOTAL TOTAL PARKING OVER- HANDI- CRIMINAL DUI SPEED VIOLATIONS TRAFFIC NIGHT CAPPED TICKETS 2183 1745 225 152 26 11 13 697 Transfer cases to Akron Municipal Court 24 (2 OVI'S,24 TRAFFIC,) Unavailability of the accused, which includes: 94 *License Bond Forfeitures *Warrants *Non-resident compact Citations paid by waiver: 1,096 Guilty or No Contest pleas: 542 Attached is the computerized copy of the year to date receipts. The total amount that was collected for the year of 2016 is $ 185,524.53 Mary A. McIntyre, Clerk of Court EOY REPORT 3atch Summary Page 2 of * Keyed * Swiped Batch Summary by Date Card Summary by Date Card Summary Card Summary EXPORT (UserControls/#) 520000188951 - FAIRLAWN MAYORS COURT WEB PAY (1/1/2016 - 12/31/2016) Card Type Tran Code Tran Count Tran Amount DV-M Sale 27 $2,547.00 MC Sale 347 $32,100.00 VI Sale 459 $41,563.00 Page Total 833 $76,210.00 Report Total 833 , $76,210.00 Page: 1 Displaying page 1 of 1 , Records 1 -3 of 3. Results per page: 10 tps://mynpcdata.net/6_ms_Batch_BS.aspx 1/3/201 TRANSACTION HISTORY -..-(/#) RETURNS(/6 MS RETURNS.ASPX) RETRIEVALS/CHARGEBACKS (/#) DEPOSITS(/6 MS DEPOSITS.ASPX) STATEMENTS(/6 MS STATEMENT.ASPX) MESSAGES ,(/#) DOCUMENTS(/6 MS VIEWDOCUMENTS.ASPX) USER MAINTENANCE (/#) PCI SECURITY(/6 MS PCICOMPLIANCE.ASPX) 0 Daily 0 Monthly Date Range 1/1/2016 12/31/2016 SEARCH Batch 520000188951 - FAIRLAWN MAYORS COURT WEB PAY Daily Volume Last 30 Days $1,000.00 $800.00 $600.00 8400.00 $200.00 1 I I I I I I 02 03 04 05 06 07 08 09 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 Dec Volume by Card Type Visa .,sess Master Card Discover Other Debit AMEX Keyed Vs Swiped CASE COUNT BY CASE TYPE WITH DETAIL - FAIRLAWN MAYORS COURT 11:05:25 03 Jan 2017 PAGE: 1 Case Yr/Type Case# Count. . . 16TRC 16TRC00109 1 16TRC 16TRC00442 1 16TRC 16TRC00510 1 16TRC 16TRC00534 1 16TRC 16TRC00722 1 16TRC 16TRC00742 1 16TRC 16TRC00768 1 16TRC 16TRC00943 1 16TRC 16TRC01040 1 16TRC 16TRC01499 1 16TRC 16TRC01644 1 16TRC 16TRC01665 1 16TRC 16TRC01735 1 16TRC 13 *** 13 TOTAL VIOLATIONS - FAIRLAWN MAYORS COURT 10:14:29 03 Jan 2017 PAGE: 1 Charge Count. . . ABANDONED MOTOR VEHICLE 9 ACD 161 BAC .08, LESS .17 IN BREATH 1 BAC OF .17 OR MORE IN BREATH 8 CHANGE OF COURSE (SIGNAL TURNS 31 CHILD RESTRAINTS 22 COWL FENDER BACK UP LIGHTS 1 DISPLAY OF LICENSE 1 DISPLAY OF LICENSE PLATES /EXP 471 DISW. MARKET ST. AT 3600 1 DRIVING ON CLOSED ROAD 1 DRIVING UNDER SUSPENSION 1 DRIVING WHILE APPRO STATIONARY 2 PUBLIC SAFETY VEH FAILURE TO RENINSTATE 3 FIRE LANE PARKING 30 FOLLOWING TOO CLOSELY 2 FTY PRIVATE DRIVE 34 HANDICAPPED PARKING 26 HEADLIGHTS 3 HIGH BEAMS 5 HITSKIP PRIVATE PROPERTY 1 HITSKIP PUBLIC PROPERTY 5 ILLEGAL LICENSE PLATES 15 INTOXICATION (PED. ON ROADWAY) 1 LANDLORD LICENSE REQUIRED 10 ' LANE STRADDLING/CONT. LANES 27 LEAKING LOADS 1 LEFT OF CENTER 3 LEFT TURNS PROHIBITED 7 LICENSE RESTRICTION 3 ' LIGHTED LIGHTS/MEASURE/DISTANC 4 LITTERING 1 MC HANDLEBARS/GLASSES/HELMETS 1 MOTOR VEHICLE STOP LIGHTS 3 MUFFLER - NOISE, SMOKE 9 NO LICENSE 131 NO OL/MC ENDR. OR EXP. 2 OBEY TRAFFIC CONTROL DEVICE 3 ONE HEADLIGHT 3 ONE WAY 1 OPERATING VEHICLE INFLUENCE 12 OVERNIGHT PARKING 3 - 6 AM 152 OVERTAKING, PASSING TO LEFT 1 PEELING 1 PROHIBITED PARKING 7 REASONABLE CONTROL 25 RECKLESS OPERATION 1 RECKLESS OPERATION PRIVAT PROP 1 RED LIGHT 88 REVERSED TO TRAFFIC PARKING 1 RIGHT OF WAY, LEFT TURNS 32 ROW YIELDED BY PED;CROSSING RD 1 RT SIDE OF ROADWAY 1 TOTAL VIOLATIONS - FAIRLAWN MAYORS COURT 10:14:29 03 Jan 2017 PAGE: 2 Charge Count. . . SEAT BELT 1 SHORTCUTTING 1 SLOW SPEED 1 SPEED 697 STARTING/BACKING VEHICLE 5 STOP/YIELD SIGNS-YLD PLNG FRM 36 STOPPED SCHOOL BUS 10 TAIL LIGHTS/LIC PLATE LIGHT 11 TEMPS W/O LICENSED DRIVER 23 TRANSFER OF OWNERSHIP REGIS 17 TURNING AT INTERSECTIONS 5 UNSAFE VEHICLE 7 WEAVING 1 YIELD/EMERGENCY VEHICLE 1 *** 2183 011-4 WILLIAM J. ROTH, JR. i LAURIE BEISECKER, DIRECTOR MAYOR �z s PARKS&RECREATION DEPARTMENT I"Z'.yoiips. CITY OF 141AIRLAWN DEPARTMENT A S & RECREATION 2016 ANNUAL REPORT Director: Laurie Beisecker Assistant Director Bridget Helmer Naturalist/Education Program Coordinator Troy Dunn Assistant Naturalist Cassie Hall (left 6/2016) Hannah Driscoll (7/2016-11/2016) Parks & Recreation Board Judy Gerdes Beth Hofacker Keri-Ann Kalavity M.J. Parri Dot Rapp Tara Regan, Alternate Park Staff Ethan Davis Monica Feltman Morgan Genet Ashlee Jackson Zach Jorde Chris King Mike Schoeb Matt Sporich Mike Sporich Arlandis White III 3487 SOUTH SMITH ROAD FAIRLAWN, OHIO 44333-3007 TEL: 330-668-9515 FAX: 330-668-9520 TABLE OF CONTENTS A. Community Events 1. Summer Concert Series 2. Movies in the Park 3. Independence Day Activities 4. Children's Events 5. Senior Group B. Recreation Activities 1. Summer Park Program 2. Sports Programs C. LRC/Naturalist Programs D. Fairlawn Kiwanis Community Center E. Staff Training A. Community Special Events 1. Summer Concert Series The Park and Recreation Board chose the concerts for the Friday Night Summer Concert Series again this year. Concerts were held on each Friday from June 17—July 29 with various types of musical entertainers performed in Bicentennial Park. Each group performed from 7:00 pm - 9:00 pm. Diverse styles of music were heard including, oldies, country, acoustic guitar, polka and cover music. 2. Movies in the Park This year we added movies to our park events. Once a month from June through October, we showed a movie on a large inflatable movie screen in the park. We had movies for both children and families and had a great turnout. The favorite was the October movie(Hocus Focus)that we combined with a campfire at Fort Island Park. The movies were: June Cool Runnings, July Elf, August Inside Out, September Cars and October Hocus Pocus 3. Independence Day Activities The parade was again sponsored by a generous donation from the Fairlawn Area Chamber of Commerce. On Monday, July 4, the Independence Day Parade marched down West Market Street from the St. Hilary parking lot to. We once again had volunteers from the Copley- Fairlawn Kiwanis serve as our line organizers. Once the parade passed them, the people could make their way to Bicentennial Park for the Fireworks Event, event, which is underwritten by the Fairlawn Community Foundation. Mick & Rick played in the gazebo for two hours while food trucks served the people attending the event. The Brass Band of the Western Reserve played next and kicked off the fireworks display. The Fairlawn City Women's Club also sold refreshments during the concerts and the Peterman Bus Lines once again provided free shuttles for people from Summit Mall to the park. 4. Children's Events Our children's parties continue to be successful, hosting both Fairlawn residents and those from our neighboring communities. Bubble Day, Pirate Day and Water Day were held during the summer park program and proved to be fun additions for our summer camp kids. The summer park staff ran the events and the children and parents would like to see many of these become annual events. Santa is Calling was continued this year after a successful return last year. The Copley Fairlawn Kiwanis men volunteered to assume the role of Santa and call the children to tell them that he would be arriving soon and remind them to be good! The children were in awe as they spoke with Santa, and the parents expressed their thanks for the call. Gingerbread House Making was another 2nd year event which was a resounding success. Families made gingerbread houses from graham crackers held together with icing and a choice of toppings to decorate their houses. While the children were working on their creations, Santa and Mrs. Claus arrived to visit with each child and give them a present. 5. Senior Group This December marked the three year anniversary of the first event of the Fairlawn Senior Group. The group has grown and is a welcome addition to the Fairlawn Kiwanis Community Center offerings. They enjoy a variety of programs and events, both in our Community Center and at outside locations. The group has an event planned for the first Monday of each month, while the Planning Committee meets on the third Monday of each month at City Hall. B. Recreation Activities 1. Summer Park Program We again had great attendance at our daily park activities which include borrowing equipment (tennis racquets, balls, hula hoops, games, etc.), daily sports and games at the parks and participating in craft time with the staff. The special event days outlined in the Children's Events section were a success and will continue in the years to come. 2. Sports Programs T-Ball: Jump Start Sports provided children aged 3 and 4 the opportunity to learn the basics of T-ball on Tuesday evenings at Croghan Park. Each child has practices and games and comes away with an MLB hat, team shirt, and award. Hummingbird Soccer: Jump Start Sports came to the parks to provide basic soccer instruction to children ages 3, 4 and 5. The camp meets on Saturday mornings for an eight week session. Each child comes away from the camp with knowledge of dribbling, passing,trapping, shooting and positioning as well as a t-shirt and trophy. NEW* Lacrosse: Jump Start Sports lacrosse is an eight week camp designed to give elementary school age children a positive introduction to the sport of lacrosse. They met at Croghan Park on Tuesday evenings Challenger Soccer Camp: For the second year, the#1 soccer camp in America and Canada offered two half day and one full day program at Croghan Park this year. We had a good turn out and plan to offer this camp again in the future. Tennis: Towpath Tennis Center again provided two tennis sessions at both Croghan and Griffiths Parks. They offer classes to both children and adults. C. LRC/Naturalist Programs Naturalist Programs The Naturalist strives toward creating and executing nature, wildlife, and environmental education programs for children and adults of all ages and to promote community science. This goal was attained through offering a wide range of programs and creating new and lasting partnerships. The Naturalist traveled to many local institutions to present nature education programs as well as hosting many groups, schools, scout troops, and visitors by offering various programs, clubs, and events at Fort Island Park. Of the variety of programs were offered some required pre-paid registration while others only required the participants to show up for free programs such as hikes and free talks and workshops. Some programs were held on an ongoing basis such as weekly Yoga, story time, and monthly bird watching days. Others were offered only once as a special event. Larger events were planned and held in collaboration with other organizations such as River Day in spring in conjunction with Friends of the Crooked River. Programs completed: 104 (Yoga and Story Time counted as 1 each) Program participants: approximately 971 The Naturalist implemented a renewed commitment to interpretation of nature, wildlife, and environmental issues through educational programs, hikes, Learning Resource Center displays, workshops, talks, and seminars. Interpretation also included a better emphasis on historical and cultural interests of the park and the greater Akron area. The Naturalist encouraged citizen science by engaging the public in conservation efforts,participating in local bird counts for submission to bird conservation organizations, and other environmental issues of concern to the general public. The Naturalist also oversaw the building and placement of new bluebird boxes and bat boxes to replace the old ones falling apart throughout Fort Island Park. The Naturalist continues to research and implement an Invasive Species Management Plan for Fort Island/Griffiths Park in an effort to control unwanted plants from taking over all available growing space (such as Garlic Mustard, Japanese Knotweed and Phragmites). Nesting of bluebirds continues to be monitored. In 2016 it was noted that the eastern bluebirds have returned to Fort Island Park after not being seen for several years. This is a testament to the success of building and placing new bluebird boxes throughout the park. The girl scout troop that built three insect collection display cases for the LRC continues to be involved in adding p Yto the insect collection by collecting on-site at the park throughout warm months when insects are active as well as assisting with proper identification efforts. The Naturalist has also been preparing an archive of the native flora and fauna of Fort Island Park with photo and written description. This is an ongoing project that will take several seasons to compile, so it is a work in progress with the intent of making it available to the public. The Naturalist at Fort Island Park continues to explore and dialogue with the Parks Director about the possibility of submitting an application for a new permit that would allow for a Category I Wildlife Rehabilitation permit. This permit would allow the Naturalist to rehabilitate small non-rabies vector mammals for eventual release such as various squirrel species, eastern cottontail rabbits, chipmunks, and woodchucks. The USDA Animal Welfare permit and the Educational Animals Collection permits are in good standing. In addition, a new permit request is being submitted to the U S Fish and Wildlife Service to be able to house migratory birds and/or their parts for educational and program purposes at the Learning Resource Center. An indoor park bench was donated by the Fairlawn City Garden Club and placed in the lobby of the Learning Resource Center. For the purposes of professional development and to keep current with what is happening in the science field both the Naturalist attended the following professional development seminars: Ohio Woodland Steward's Woodland, Water and Wildlife Conference Wildlife Diversity Conference NASP Archery Instructor Training Ohio Wildlife Rehabilitator's Association Conference 4 Rabies Vector Species Training (OWRA Conference) Project Wild, Aquatic Wild, Growing Up Wild Training Passport to Fishing Instructor Training Moth Identification Workshop Tree Disease Diagnostic Workshop Introduction to QGIS Software Workshop Project Wild and Wet Combined Facilitator Training The Naturalist increased efforts to advertise and cross-market programs by posting events on Beacon Journal.com, Patch.com, SummitCountyCalendar.org, Akron-Summit Visitors Bureau, sending press releases to the West Side Leader,hosting open houses, implementing new classes, programs, and clubs, and being part of the following events: Kid's Career Day at the University of Akron, Earth Day at the Akron Zoo (Party for the Planet and Senior Safari Day), and the Kindercare Parking Lot Party to increase public knowledge of the Parks and Recreation programs. The Naturalist and Assistant Naturalist also successfully utilized social media to reach out to the public in advertising impromptu events, science education, and to solicit material donations for the LRC. We have posted more regularly on the city's park Facebook page highlighting different upcoming events,park events that took place, and posting nature pictures with identifications or explanations for educational purposes. We have also made efforts to respond to survey feedback and requests for programs that the residents would like to see us do. The Naturalist also began including weekly"Naturalist Notes"to be included in the weekly Newsletter sent out. Partnerships were maintained with Copley-Fairlawn Schools, especially Ft. Island Elementary, local Girls Scouts and Boy Scout troops, and Copley-Fairlawn School's Science Olympiad team. Outreach efforts continue to increase partnerships with local colleges, universities, professors, undergraduate and graduate students, and community scientists by promoting and making available the LRC and Ft. Island Park as a regional field station to be utilized for current and on- going scientific research (i.e. College Ecology class visits, invasive beetle monitoring, and a current on-going Entomology collection for the LRC). Our visitor counts have remained high with a high volume of traffic through the LRC. We continue to promote various collaborative events for the aim of getting groups of persons from the community to gather at or on the grounds of the LRC and Ft. Island Park in the interest of learning and promoting science within the local and surrounding communities. We have offered additional and more varied programs for all age groups and interests and we have provided more public talks such as talk given to groups such as the Women's Club, the Garden Club, the senior citizens group as well as other free public talks offered at the LRC. We continued our regular contacts and made some new ones with the following schools: The University of Akron, Fairlawn Lutheran School, Waite Elementary School, Arrowhead Elementary School, Shaw JCC, St. Hilary Elementary School, Virtual Academy, The Elms, Copley-Fairlawn Middle School, KinderCare, Tallmade Summer Camp,Nordonia Hills Summer Camp, local Daisy scouts, Brownies and Girl Scout troops, one Boy Scout Troop, Tree City USA, and the Stark County Community Action Agency. A new collaboration and partnership was made with the University of Akron Field Station at Bath Nature Preserve. Field station manager Dr. Lara Roketenetz reached out to us with an interest in collaboration on some programs at both sites (ours and theirs) with ideas of cross advertising and presenting programs together. This new partnership is still in the very beginning stages. Volunteer numbers are at 24 on the books, but only about 11 actually followed through with volunteering regularly. Total Volunteer hours in 2016: 300 hours The Learning Resource Center continues to be visited frequently by the community. Hours were extended to include some evening hours and partial Saturdays during the year. Total visitors for the 2016 year: 7,726. (as of Dec 31) The program animals housed at the LRC in 2016 included: Rock Pigeon, Albino Pigeon, Eastern Box Turtles (4), Ferrets (3), Russian tortoise, Common Musk turtle, Painted Turtle, Louisiana Milk Snake, Red Rat Snake, Great Plains Rat Snake, Northern Water Snake (juvenile), California King Snake, Mexican Milk Snake (juvenile), Red-eared Slider turtles (5), Koi pond fish, Gray Tree Frog, Fire-bellied Toad(2),Northern Green Frog, Guinea Pigs (2), Chinchilla, Cockatiel, Parakeet (2), Peach-faced Love Bird, Jenday Conure, Holland Lop-Eared Rabbit (2), Chilean Rose-Haired Tarantula, Veiled Chameleon, Bearded Dragon, Geckos (2), Hermit Crabs (2), and Goldfish and Tropical Aquarium Fish. We lost 4 animals by death of natural causes in 2016: 1 guinea pig, 1 parakeet, 1 albino pigeon, and 1 veiled chameleon. We gained 4 animals by donation in 2016: I Mexican milk snake, 1 Holland lop-eared rabbit, 1 chinchilla, and 1 Chilean rose-haired tarantula D. Fairlawn-Kiwanis Community unity Center Ongoing rentals and Civic Group meetings: • Every Monday, the lower level is rented for a Tai Chi class. • Fairlawn City Women's Club holds their general meeting on the first Friday of each month and their Board meetings on the third Friday of each month • Fairlawn City Garden Club holds their meetings on the second Friday of each month • VFW post#349 holds their meetings on the third Thursday of each month • World War II/Korean and Vietnam Wars Roundtable holds their meetings on the fourth Wednesday of each month • Fairlawn Toastmasters holds their meetings on the first, third and fifth Tuesdays of each month • WWII/Korean War Roundtable hosts their speakers on the fourth Thursday of each month. • Fairlawn Seniors hold their events on the first Monday of each month. • Epilepsy Support Group meets on the third Wednesday of each month. E. Staff Training Computer training Sportsman Recreation Software (in house) The Parks and Recreation Department took this training together to learn in depth our registration and scheduling software. The Finance Department also came in for a portion of the training that pertained to them Adobe Photoshop (Fairlawn Hilton) This training helped us learn shortcuts and tips to utilize Photoshop in the marketing and advertising of our programs and events. Naturalists Ohio Woodland, Water, and Wildlife Conference—Mansfield During these workshops I learned about Mute Swan management in Ohio, learned to identify Raptor behavior,habitat, and ID, got an overview of the common fungi found in the state during the year, was updated by state professionals about invasive insects that are killing particular trees in the state, and got an overview of freshwater stream fishes of Ohio and their identifying features as well as the rules and regulations for fishing licenses, legal fishing areas, and allowable fish to be taken according to species and size. This was also an opportunity to gain updated information on the above topics to keep current in my field and to network with other professionals from the Division of Wildlife, Natural Resource experts, and environmental resource experts. RASP Archery Instructor Training—Girard High School, Girard This training was specifically geared toward becoming certified as an official archery instructor. Since we offer archery classes here at Fairlawn Parks during the summer I thought it important to be a certified instructor and to be a part of the network of archery instructors across the state. Project Wild,Aquatic Wild, Growing Up Wild—Portage Lakes Wildlife District 3, Akron This day long workshop was geared toward those who are involved in nature education in various venues. Resources (i.e. books, lesson plans, ideas, etc) were provided to the educators to take back to their facilities and to implement into our own programs. This was an opportunity to not only network with other nature and wildlife educators to share ideas, successes and failures, but it was also a good way to learn how to utilize the new resources in our own facilities. We learned how to adjust nature and wildlife lessons to ages 3-7, ages 8-12, and ages 13-18 according to the resources provided. Wildlife Diversity Conference—Columbus During this conference for nature, wildlife, natural resource and educational professionals I attended a series of professional talks throughout the day. I learned more detail about the Monarch butterfly conservation efforts, updated information about pollinators in the state, the structure and function of woodpeckers, the natural history of flying squirrels, the state of quail in Ohio, migration habits and patterns of various large birds such as geese, merlins, etc., current research on the invasive Asian Carp, and legal efforts and current law on the crackdown toward poachers and other wildlife violators. This was also an excellent opportunity to meet, network and share ideas with other nature and wildlife professionals from around the state. Passport to Fishing—Portage Lakes District Wildlife 3, Akron This was a certification training to be an official instructor for the Passport to Fishing program for youth. I learned how to instruct the 4 key areas of the program (fish habitat and handling, fishing knots and rigging, casting, and local information and laws). This is a good program that we can include in our programming here at Fairlawn Parks and Rec. As youth register for this program the Division of Wildlife offers grant money and a voucher to provide the youth with their own fishing poles to be given out at the successful conclusion of the program by the registered youth. Moth Program—Bath Nature Preserve, Bath This training program was provided by professionals from the Cleveland Museum of Natural History. I learned how to attract and identify several species of moth that are common to Ohio. I also learned how to implement this type of program and activity into our own programming offered here at Fairlawn Parks and Rec. Tree Disease Diagnostic Workshop—OSU extension in Mansfield This workshop enabled me to identify many more trees common to the state of Ohio and the particular diseases that afflict each species. This information from this workshop will be instrumental in my own tree programs here at Fairlawn Parks. I will be more knowledgeable about tree identification and be able to speak to the diseases that inflict them that may also impact trees at the park as well as trees in the neighborhoods and yard of our citizens and other visitors. This workshop also enabled me to meet and network with arborists and other tree professionals from around the state. Introduction to QGIS—OSU extension in Mansfield In this workshop participants received an introduction to the QGIS software and received instruction in its basic use. The workshop also provided free data resources for Ohio, integrating GPS with QGIS, digitizing, basic GIS function in the QGIS software, and most importantly, how to generate maps in QGIS that accurately represent your own natural areas, trails, etc. The purpose of attending this workshop was to gain knowledge in the use of the software as well as to gain practical experience in generating maps that we can use here at our own Fairlawn parks. Project Wild and Wet Combined Facilitator Training—Perrysville This two day training was provided by the Division of Wildlife to certify the participants as instructors for the Project Wild and Project Wet programs attended as listed above. The general training (listed above) was geared to implement and utilize the resources in our own programs. This training has certified me as an instructor of those programs so that I may offer the program as an instructor to other educators of science, nature, wildlife, home-schoolers,parents, visitors, or any other persons who may have interest in learning more about Project Wild and Project Wet. Ohio Wildlife Rehabilitator's Conference Rabies Vector Species Workshop— Newark, OH During this one day workshop I received detailed training in the definition of rabies vector species in Ohio, epidemiology and pathology of rabies and more prevalent disease, clinical information related to each species, hospital and safety protocols for handling and restraint, transmission prevention and human safety and prophylaxis, carcass or tissue preparation for testing,pre-release vaccination of wildlife and vaccination and handling of permanent collection mammals,public education and a status report on regulations and related state information from Division of Wildlife permit administrators. With this workshop I have gained an understanding of the rabies virus and important diseases of rabies vector species, their zoonosis and the husbandry, quarantine and hospital procedures to safely rehabilitate RVS species and/or maintain RVS species in permanent education collections. Ohio Wildlife Rehabilitator's Conference (General Conference Workshops)— Newark, OH During the remaining two days of the three day conference (the first day of which is listed above—Rabies Vector Species), I had the choice of which workshops to attend as several were running simultaneously. I chose to attend those most pertinent to what I do as a Naturalist for Fairlawn Parks and Rec. I attended and learned in more detail, as part of professional development, about nuisance regulations, Division of Wildlife permits, songbird behavior, habitat, and ID, turtle shell repair, waterfowl rehabilitation, a roundtable discussion about innovations in wildlife rehabilitation, current research and conservation efforts of snowy owls, and the return and state of the Peregrine Falcon in the state of Ohio. This is all information that will allow me to be a better, more informed Naturalist, and to share this information with the public provided by our own programs and educational displays in the Learning Resource Center and at Fort Island Park. This conference also allotted time for meeting, sharing, and networking with other wildlife and wildlife rehabilitation professionals. It included a banquet,prize give-a-ways, and a keynote address by the owl expert, Denver Holt, from the Owl Research Institute in Montana. Recreation/Administration OP Conference (Sandusky, Ohio) There are over 70 education sessions to choose from, and we attend different sessions during the three days we are there. We share ideas, collaborate and have an opportunity to see what's new in our field in the Exhibit Hall, and we network and catch up with colleagues from around the state during the evening hours. This is also a great time to present our ideas for programs, events, training, staff issues and general day to day operations to colleagues. Presenting ideas make us more confident about the work that we do, and gives us new perspective. Our colleagues ask questions that make us think about our ideas differently. At conference, we have the opportunity to get feedback from people who have never seen it before and provide new insight. Classes attended in 2016: CLASS NAME CEU's The Changing World of Aquatics 0.10 -discussions on spray grounds vs pools and what all communities should have to keep their residents happy and engaged. Keynote: True Freedom-A Gift to be Received 0.10 Summer Romances: Hot or Not? 0.10 -how to deal with summer park staff: not just romantic relationships, but their general day to day dynamics together. What is our role, what legal cases should we be aware of that shaped what we can and cannot do as a manager, Assertively Managing Conflict 0.10 -seven basic responses to conflict,with six of them being ineffective. Learned how to recognize style, adopt healthier strategies and respond to others who refuse to choose a healthy approach The Death of Meaningless Meetings 0,10 -we learned the 10 steps to have more productive meetings and we utilized these steps immediately upon returning at our bi-monthly staff meetings. Fostering Personal Security as a Foundation of Trust 0.10 -"we can't make people feel secure but we can create cultures that foster reasonable security.If team members are convinced that they are on the team for a reason, and that their leader recognizes value in them,then they can both operate from a greater sense of security which allows them to trust one another and to have healthy depersonalized conflict."Best quote from the session. P.O,W. Inc. -A Health and Wellness Initiative 0.10 -Personalizing Our Wellness incorporates the idea of physical activity and recreation from a non- traditional perspective by presenting research supported strategies around happiness and dimensions of wellness in order to promote healthy lifestyles, combat obesity and reduce any anxiety around competitive style physical activity. Keynote: The R Factor-Maximize the One Thing 0.10 you can Control Pencil, Toilet, Taco -Creating your Environment 0.10 -a fresh look for people who have been in the business for a long time. Looked at leadership styles needed to foster productive and happy employees, The Value of Varying Views 0.10 Fostering team success by increasing listening and flexibility in ourselves and others, disagreeing without being disagreeable, reducing fear of new thinking and motivating more of it, how to promote change and improvement without raising defensiveness, getting people to expect different opinions and to better understand the value of our differences and identifying and communicating assumptions to improve group problem- solving and planning Ceu's are required to maintain my CRPR(Certified Park and Recreational Professional certification. The Certified Park and Recreation Professional certification is the national standard for all parks and recreation professionals who want to be at the forefront of their profession. Attaining the CPRP designation shows that you have met education and experience qualifications, and illustrates your commitment to the profession as well as your knowledge and understanding of key concepts within parks and recreation. *NRPA definition Eastside Roundtables (4-5 times a year, location rotates at member facilities) Parks & Recreation/Community Education Professionals from the Eastside of the greater Akron/Cleveland area collaborating together to better their departments and communities. NRPA Conference (St. Louis, MO) The NRPA Annual Conference provides more than 200 education and learning opportunities through 11 education tracks. I had the opportunity to learn from some of the best speakers from around the country. This Conference offers the same options as the local, except there are colleagues, speakers, educators and vendors from across the country. The wealth of knowledge available to present ideas to, gather feedback from and gain perspective in areas completely new to us is invaluable. The confidence gained here from interacting with so many kinds of Park and Recreation Professionals is unmatched in any other training. I met directors who run departments very similar to ours and being able to discuss ideas, programs and problem issues was one of the highlights of the Conference. There is no better way to interact with these people and gain the knowledge, insight and confidence that we are doing the best we can for our community. Classes attended in 2016: CLASS NAME CEU's How to Get People to Do Their Flat Out Best 0.10 -helped with training, motivating and working with people, not only staff, but during programs and events. How to treat people and what to expect from them. How to Stay COOL When Things Heat UP! 0.10 -tools to alter our actions and reactions,to influence the responses we get from others. Learned specific techniques to apply to help reduce stress level by learning to coexist with life's difficult people. Discover skills that will help you become less of a target for negative behaviors, take care of yourself. Active Adults: Best of the Best -North, South, East, West 0.10 - presented a variety of the best active adult programs from across the United States: best trips, special events, classes, health and fitness, and art and cultural activities for adults 50 years and older. I presented some of these ideas to our Senior Group Pickle On! Managing Municipal Pickleball 0.10 -Just in case we get more requests, I want to know the ins and outs of pickle ball. What the people want and how to give it to them. Recreation Program Hacks: 60+ Innovative Ideas in 60 0.10 Minutes -After the presenters gave 60 great ideas for new programs (specifically ones they are using that are successful) participants contributed their best and most inventive program ideas to the rest of the group, providing an opportunity for networking and sharing of best practices. Special Events: The Do's,the Don'ts, the Maybe's 0.10 -helped develop approaches to manage events and for other's wishing to use parks and public properties in the areas of permitting, logistics,risk management,marketing and evaluation. learned how to have an event without sacrificing our park and department. WOOHOO! Fifty Fast& Furious Games in Fifty-Five 0.10 "Fun"utes! -hand on session where we not only learned new games to pull out at a moment's notice at the park or events, but participated in each one. Drones in the Park: Threat or Opportunity? 0.10 -The Academy of Model Aeronautics (recognized by the FAA as the authority and subject matter expert on model aviation) presented this class to answer all the questions we have about drones in the parks. OPx• Workshops: Social Media and its Place in a Marketing Communications Strategy (Columbus,OH) We learned how to utilize social media better and market not only our programs and events, but our department. We took away tools to better track how people are learning about our programs and events, how to deal with negative comments on social media, tips to increase traffic to our pages and what social media programs are best for our department. Staff Development: How to Develop Positive,Proud and Productive People (Seville, OH) This training focused on how to get and retain staff that promote the focus of our department. How to develop successful people (who in turn help our organization become successful) with three key factors, that when combined, have maximum impact. We learned the "3P Advantage" in which people are positive, proud and productive. I I i CITY OF FAIRLAWN POLICE DEPARTMENT 2016 ANNUAL REPORT gok WILLIAM J.ROTH,JR. POLICE DEPARTMENT MAYOR KENNETH A. WALSH, CHIEF CITY OF FAIRLAWN January 4, 2017 Honorable William J. Roth, Jr. Mayor, City of Fairlawn Dear Mayor Roth: It is with pride that I present the 2016 Annual Report of the Fairlawn Police Department. The accomplishments of our Department and achievements of our personnel during the past year are detailed in this report. Many challenges were encountered throughout the year. However, the members of our Department continued to exhibit outstanding abilities in providing quality and professional services to the citizens of our community. We will continue to work together with our residents and business groups in 2017 to maintain a safe environment to live, work and raise a family. Very truly yours, '` e ' t' Kenneth A. Walsh Chief of Police KAW:aw 3487 South Smith Road w Fairlawn, Ohio 44333-3007 Tel.: 330-670-4300 Fax:330-670-4326 Emergency 911 poLICE, pARTmE, 40-41/4 cAlrlikt 4 4, r 2016 POLICE DEPARTMENT ANNUAL REPORT The Police Department continued to operate in an efficient and professional manner from our modern facility. Many complimentary letters of appreciation and recognition from grateful citizens and other agencies were directed at our officers and civilian personnel. Under the direction of Lieutenant David Mason, the performance of our Communications Center was again outstanding. Denise Dodson was hired as a full-time Communications Specialist on 01/04/16. There are presently seven Full-time Communications Specialists and one Communications Coordinator. Under the supervision of Lieutenant Mark Adams, Patrol and Detective personnel were again highly productive and visible. On September 9, 2016, Officer Brandon Rotili was appointed to full-time. Our Department welcomed Part-time Officers Erik Etapa in May and Drew Fite in October. There are currently twenty-three sworn full-time officers and five part-time officers. In-service training in many varied areas was provided to both Police and Communications personnel throughout the year. Departmental personnel were dispatched to 6,013 radio assignments and officers initiated an additional 26,739 citizen contacts in 2016. Personnel assigned to the Communications Center, in addition to dispatching thousands of assignments to police, fire, and service personnel, expedited 8,568 calls not requiring on-scene response. They processed the release of hundreds of impounded vehicles to respective owners, and acted as deputy clerks of court for the processing of hundreds of legal documents for police personnel. The Senior Watch Program was implemented in October of 1998. On a daily basis, our Communications Specialists contact senior citizens, disabled or living alone, to ensure they are doing well and not in need of police or personal assistance. In 2016, a total of 1,670 contacts were made. Our Safety Town Program provided training and awareness to 70 pre-kindergarten aged children in the care and caution needed by them to remain safe in using and crossing our busy streets, bicycle and fire safety, and major areas of"stranger danger." Our trained officers continued assisting citizens in the proper installation of child safety seats in 2016. While included in this report are total statistics for various crime categories, I wish at this time to touch individually on several: • UCR (Uniform Crime Report), Part 1 Index Crimes remained the same overall, with no increase in 2016. Over 95%of the UCR,Part 1 Index Crimes reported are theft related and are predominately shoplifting from retail establishments. • A total of 787 incidents generated reports this past year, in addition to numerous departmentally required reports. • There were a total of 506 arrests made by Department personnel in the year 2016. Of those, 391 were arrests of adults, 115 were juvenile violators. • A total of 2,109 citations and 2,443 written warnings were issued in 2016 by on-duty and S.T.E.P. officers. In 2016, officers conducted approximately 4,308 traffic stops. • Our officers responded to 621 residential and commercial entry alarms,these being for the most part accidental. • As part of their routine patrol duties, officers conducted a daily check of residences while the owners were away. This service resulted in residences being checked 7,035 times throughout the year. II Our Preventative Patrol Report (PPR) is a program in which the residential areas are checked for unusual conditions (open garage doors, accumulating newspapers, etc.) primarily during the overnight patrol shift. Officers leave PPR reports notifying the residents of the condition found. There were a total of 503 PPR notifications to residents in 2016. • Members of the Detective Bureau achieved an impressive investigative clearance rate of 71%. The Departmental Administrative Staff of Amy Wentz and Caryl Kerwin, as always, provided professional support, without which we could not provide the level of service to the public, which has come to be expected. This past year our facility was again well maintained by Service Department personnel Larry Hess and Pat Adkins. We are appreciative and grateful for their efforts. Our Department has once again shown itself to be motivated and dedicated to providing service and protection to the citizens of Fairlawn. This attitude is accurately reflected in the appreciation and overwhelming support shown by the residents, administration and elected officials of this community. We eagerly look forward to improving our performance and enhancing the overall quality of police service in the coming year. Fairlawn Police Department 2016 Court Report To: Lieutenant David B. Mason #3 From: Sergeant Terrance P. Wisener#2 Subject: 2016 Court Report Date: 01-01-16 Sir, Listed below are the totals regarding court activity for the year 2016. Grand jury appearances: 47 Juvenile court: 6 Pre-trials: 7 Prosecutor meetings: 10 Status hearing: 23 Suppression hearings: 1 Trials: 81 Total scheduled court appearances: 175 Respectful) Su miffed, Sergeant Terrance P. Wisener #2 FAIRLA /N POLICE DEPARTMENT ANNUAL ALARM REPORT 2016 To: Lt. David Mason#3 From: Ofc. Matthew Conway#112 Date: January 4th, 2017 Ref: Alarm Statistics 2016 Total Alarms 553 Total Fines $6,150 Total Locations 227 Locations Billed 21 Respectfully, 11111 Ofc. Matthew Conway#112 Alarm Administrator Copy: Chief Kenneth Walsh#1 Lt. Mark Adams#5 FAIRLAWN POLICE DEPARTMENT Annual Detective Bureau Report Date: 1/2/17 To: Lt. Dave Mason Fm: Sgt. Randy Bartlett A total of eighty-three cases were assigned to the Detective Bureau in 2016. Three of the assignments were background investigations. The remaining eighty cases were criminal investigations. Fifty-seven of the cases were cleared by arrest, warrant or exception. This figure represents a 71% clearance rate. Several cases are currently being investigated and may be cleared as well. The majority of investigations involved theft or theft related crimes. One major case stands out and will be mentioned in this report. On 9/8/16, Darryl Parker, the homeowner of 3465 Stanley Road in Fairlawn, arrived home at approximately 11:30 a.m., and discovered an intruder in his home. Fairlawn police officers were dispatched to the home and a suspect, Joshua Hawkins, was arrested at the scene. Hawkins initially stated that two additional suspects were also in the residence and were hiding in the basement. His statements were determined to be false and Hawkins admitted to breaking into the residence through the rear sliding glass doors with the intent of committing a theft offense in the residence. Joshua Hawkins was subsequently considered to be a viable suspect in four additional burgalries which had occurred recently in Fairlawn, Copley and Akron. Detective Zampelli assisted Akron Detectives with the interview of Joshua Hawkins as it related to the burglary which had occurred in Akron. In all but one of the additional offenses, there was little or no evidence recovered which would positively link Hawkins to the burglaries. Detective Zampelli was given the opportunity to interview Joshua Hawkins in one of the interview rooms at the Akron Police Department. Hawkins had offered strong denials regarding his involvement in any burglary offense other than the one he had been caught in the • act of committing in Fairlawn. Detective Zampelli was able..to elicit a confession from Joshua Hawkins regarding his having committed two additional burglaries in Fairlawn, one in Copley and one in Akron. Given the lack of evidence obtained at each of the crime scenes, there would have been little or no chance of proving Josh Hawkins' involvement in them without a confession. Detective Zampelli had conducted a thorough investigation prior to interviewing Hawkins and was, therefore, able to convince Hawkins to tell the truth regarding his involvement in the offenses. Three homes had been broken into in Fairlawn between 9/6 and 9/8/16. Determining and apprehending and the person(s) responsible enabled residents of Fairlawn to breathe a collective "sigh of relief", regarding their safety and security. I have attached a comprehensive list of all assignments made which includes their current status for your review. Respectfully Submitted, 494 /anfir 6axtedi— Sgt. Randy Bartlett • Individual Part 1 Crimes Fairlawn Police Department 2016 - _. • • . . /' - • . . . . • 4,,fout • fleshier:41 *latt''';',jr. • Individual Part 1 Crimes Fairlawn Police Department 2015 „ ,. Restilentir 80,1146: ; . I% a`r , U.C.R. Part I Crimes 2012 - 2016 490 480 z x G t?` 470 r � 460 450 440 430 AONAW 420 y � • 410 ` cT{ 'i;. • 400 ,ky,,," a •3. ?an�P�.rf, r r 1„' •.,.� 390 «•r•. 2012 2013 2014 2015 2016 Part1 Crimes 484 470 423 443 443 FBI(Uniform Crime Report)Part 1 Crimes-Assault,Auto Theft,Commercial Burglary,Residential Burglary,Larceny,Rape and Robbery Total Accidents 2015 - 2016 6% increase 570 560 559 590 550 545 540 5 528 30 S20 514 510 500 490 2012 2013 2014 2015 2016 Private is 2015 - 2016 5% Decrease 250 - 200 150 y „ 100 �� tar rk Y Po L. 1� y K f1 2012 2013 2014 2015 2016 { r vate Accidents 218 214 179 205 194 Public s 2015 -2016 13% increase 2016 365 2015 s 323 z=: 2014 ?' 335 2013 at 2012 = 342 300 310 320 330 340 350 360 370 Alarm Drops 2015 - 2016 12% Increase 700 600 • � s � 500 z ' 400111 s J c1 � a r 300 ti y; 200 • 100 • • „„o�s� ... •,.� • 2012 2013 2014 2015 2016 Alarm Drops 536 511 570 551 621 Adult Arrests 2015 - 2016 4% increase 440 430 420 410 400 { 390 380 370 360 350 340 330 2012 2013 [ 2014 2015 2016 Adult Arrests 429 409 I 369 376 391 Juvenile Arrests 2015 - 2016 38% increase 140 --.... 123 121 • 120 ::: 115 100 _.._ -- - — -- — S3 . fi 80 , 66 60 40 — . 20 0 .J- _.,.. ---,. 2012 2013 2014 2015 2016 i 1 2015 - 2016 21% increase ,. � f 30i 1 - 25 s 20 �, 15 Y j 10 . m t - 4" ch ``mo . l��s } , i `,. za Z .,. 2012 2013 2014 2015 2616 O-V.1. 34 30 26 1 19 23 Total Arrests 2015 - 2016 10% increase 600 ,..461M1r 500 400 ..„ "•' 3002 ....„ „ • 100 .„.. 2012 2013 2014 2015 2016 Total Arrests 552 530 435 459 506 Arson 2012 - 2016 ..kfmak77, 0.9 kg:44;P'. 0.8 :,11::?••••;:!,•• • 0.7 0.6 . . . . • 0.5 0.4 0.3 • • • 0 2012 2013 2014 2015 2016 Assaults 2012 -2016 2016 < b 2015 2014 ;;;.. ' 2013 2012 I 0 2 4 6 8 10 12 14 16 2012 2013 2014 2015 2016 Assaults 15 7 8 9 9 Commercial 2012 - 2016 12 10 10 10 •..,.. 8 8 �e 6 7 4 2 2 0 2012 2013 2014 2015 2016 Residential r 2012 - 2016 ,i 14Y'a> '1:ys 12 �1111 s K 441 10 , 7 c � D 6 :2 4 �x��.n` 2012 2013 2014 2015 2016 ' !Residential Burglaries 14 2 6 5 6 Auto Theft 2012 - 2016 4 4 . • 3.5 3 2.5 ; . 2 �44: a 1 , 1.5 , 1 .. f i F e . 05 �r I. 0 0 , 2012 2013 2014 2015 2016 Check & Forgery Offenses 2012 - 2016 40 — ...�. 35 30 '' - 25 20 15 10 5 0 2012 2013 2014 2015 2016 1571-33;29 31 36 31 33 29 31 36 Criminal i Mischief 2012 - 2016 40 35 ,cry a ,. ., . 30 Nz' 25h f�ti �' S , 1 15 � • 'z 10 & a3 r. '::: ��� 2012 2013 2014 2015 2016 (Damaging&Mischief 30 40 28 35 31 Domestic Violence 2012 - 2016 , 30 24 25 20 24 16 15 9 9 , 10 l 5 , 1 0 • 2012 2012 2013 2014 2015 2016 Drug Related Calls 2012 - 2016 , ---- - 2014 .... ,„,-, , • „ 201.- - ,--Ej , .. I*14,4f : .2012 ' • Rape 2012 - 2016 os � � � �Jt 06 %r1 . ca« 04 03 " �azr 02 2012 2013 2014 2015 2016 'Rape 0 0 0 0 0 Robbery 2012 - 2016 5 5 4.5 4 3 3.5 " 2 2 2012 2013 2014 2015 2016 Sex Offenses 2012 - 2016 2.5 --..._.__....._....__....._..__.._........__._._..._..__......_.._._...__.__......_......_._.._...__._.....__...... ......................................_.................._....._..........._............_.....__............_..,...._......_._.....__........_......... 2 2 2 2 1.5 1 1 1 0.5 0 2012 2013 2014 2015 2016 Theft 2015 - 2016 1 % increase 460 450 i . 440 430 420 410 400 390 380 370 i 2012 2013 2014 2015 2016 Theft 439 449 399 416 421 Total Citations 2015 - 2016 7% Decrease 2016 2015 2013 I 1 I I I, ; 1950 2000 2050 2100 2150 2200 2250 2300 , 2012 2013 2014 2015 2016 Total Cites 2081 2192 2112 2269 2109 1 Warning Citations 2015 - 2016 5% Decrease 3000 2560 2595 2443 2234 ' ' <'.''''.4'''' 2500 1 - .j4 ' 1862 1862 2000 ... ,-, - • ,,, , .•';.. , -• , 1500 t '1 I 1000 ., r' ., 500 0 , 2012 2013 2014 2015 2016 _ _ Parking Tags 2015 - 2016 6% Increase 400 354 -- W- 350 .i,. 302 300 250 At 200 • 155, 150 A 100 50 0 . I 2012 2013 2014 2015 2016 Communication Center® ells for Service 2015 - 20165% ecr�ease 65000 64000 ���t 63000 62000 cry i • 2 61000 - 60000 59000 58000 t • ',' r �� 2012 2013 2014 2015 2016 (Calls for Service 60582 59717 62438 64925 61603 Includes:CFS-Dispatched,Officer Initiated,Dispatched Expedited,Fire Runs and Misc.Calls Communications Center - Activity Brteakdown 202016 15 /il 25000 ;' a 20000 ss,� ,x„ 15000 F 10000 v 5000 t E 0 —. 5"i, <,�u } un: .-r,:� v..tt 2 .. a�,E'r ie i a: nS A i'.- �.w...... Officer Police Calls Dispatch Misc.Phone Paperwork Leads Fire Runs Initiated Dispatched Expedited Calls Entries Inquires Assignments Calls 2015 29606 5826 8731 18837 4298 19351 1925 2016 26739 6013 8568 18246 3535 19175 2037 Court 2015 - 2016 27% increase 180 160 . mit 140 i � 120 �s 100 •' -s .! 60 40 � 20 f' 2012 2013 2014 2015 2016 (Court 169 157 164 137 175 Detective 2016 Case Load 100 90 80 70 60 50 _ =- -I- .. ''_moi 40 -- •-- _��. ri -- J_ 30 -- - I.' --i-•---i-r- -w''—i-�-} t—,-7,1- --+-H . _ l _ • I! r F, 20 -j_+- J_;`.r' :E •_ _ _ [-L ',-!- .;-. .,, • •,, r ' ',: .'..:11:.......;.: '., i,;: , ,; , ,._4_,, :.., ;'. :Lt ;,,', H:.• .;, .`, .-I.:,-- ,. y ,.. r-1!t 0 201 , 2012 2013 2014 2015 2016 Assigned 82 81 93 83 88 Cleared 51 58 64 56 57 Case Clearance Rate 71% I :' --.:.,,,,,.,,,.„...„.,,,,....„ a ` � `f -,, : e '"'t j r 4s .,; ,,,,,,,atAl--::,---fT:t7-:Z.'_-'. ', --....•,,,i.,,,-,r31„..,,,r,. . ,-.,,..„.-- , .., ..1,,..,,ts.1„, „<:,,,,,,,•„„,„iii,,,,,,,...-.4;-, „.........,..7,-,..•„..4.,•,...,,,, ,„,...•-,,‘,„_„.•. ., .-:, v� v' by - _ ,.,„ . .. r: T w ,,,j000,„-- y • ..., , . --- ,i;i4-4,,,c, ,,- :,___:_. ... , .. , .....„,,,,„„..,....,:„.... ..„. ... . , „..... ,...„,,,„„. •• , .., . •,•,:,,,,(•,,,,,,,..,,,,......,,,,,..„:„.•. ,... : . .. .„,• •—, - - - ..., .,. . , , ... . . „.... . 4,,,', ,,'-,,! #' ,,` rMl'A I iir ' — * — ,,„„ . . .:, ... ..., -- - - "'ilit.--, - mit ,ii , , ' - . , ...., .',„ . .„ '. — , — ' '''''''''''''''''-' - ''''''''''''''-'-'''''' .. , .." . . .. ,.. ,........ . . .. . ......, _. ,,.... ... ..,.. .„,. „.,,,..,...„..„....,:„... ........,,, . ........„....,..„.„„.... ""` k � ...... • , A baa• � � t 1 2016 Annual Report Department of Public Service The Public Service Department is comprised of many areas of maintenance and new construction. The Service Department has always been responsible for Street Maintenance, Building and Grounds Maintenance, and Vehicle Maintenance, but a very big role in the Service Department is Utilities and Infrastructure Engineering. This year's report will include a much more detailed section for Utilities and Engineering. The major objective of the Service Department is to protect the multi-million dollar investments and assets owned by the City in a cost effective manner. This requires a varied program of asset maintenance and cost reduction procedures wherever possible. In some instances, this requires investment in equipment as well as creating a staff experienced in areas that previously required outside vendors. A highlighted version of events and challenges for the Service Department includes: * Engagement in the residential as well as the business community * A continued improvement in landscape of city grounds • More involvement in all facets of Building Maintenance and a reduction in the use of outside vendors Another successful year of special programs and services A very active role in Engineering projects * Constant involvement in the infrastructure improvements * An extremely active role in communityoutreach from the compactor to the hand delivered letters/announcements Personnel In today's business world, the need for cross training of employees is the most useful technique to control overall budget costs. The Service Department has always had personnel that could perform a multitude of tasks in their respective fields and other maintenance fields. The Department is made up of a talented group of people who are versatile, loyal employees dedicated to providing excellent service to the residents of the City of Fairlawn. Our assigned areas of major responsibilities are Street Maintenance, Building and Grounds Maintenance, and Vehicle Maintenance. Because of frequent changes in specific maintenance duties, all of these personnel are capable of, and do assist in required areas not included in their specific responsibilities. Our current roster in the Service Department, along with years of service, is as follows: • Ernie Staten, Deputy Director— 20 years ® Nicholas Spagnuolo, City Engineer— 42 years • Greg Saiben, Superintendent/Street Commissioner/Utilities Commissioner— 30 years • Linda Algie, Administrative Secretary— 8 years • Mark Miller, Building and Grounds Supervisor— 34 years • Steven Miller, Vehicle Maintenance Supervisor— 22 years 2 • Steven Scott Testa, Street Maintenance Supervisor— 14 years • Patrick Adkins, Building Maintenance — 19 years • William Eblen, Building Maintenance — 19 years • Nicholas E. Hogue, Street Maintenance — 16 years • John L. Sapper, Street Maintenance — 14 years • Joseph Stevens, Grounds Maintenance — 8 years • Charles Maddern, Building Maintenance — 7 years • Eric Fogle, Vehicle Maintenance — 4 years • Jeffrey Beauregard, Vehicle Maintenance — 3 years • Craig Garske, Street Maintenance — 2 years • Jacob Mohler, Street Maintenance — 2 years Training Employees of the Service Department take part in various training programs associated with their respective jobs. Certifications through Fleet Maintenance, Mosquito and Pesticide Licensing, Playground Safety Inspector Certification, Fiber to the Home Conference, and ODOT Training for Streets are some of the continuing education curriculum our employees attend. Snow and Ice Control Maintaining City streets and sidewalks are a top priority to the City Administration and with proven tactics and cutting edge improvements, the Service Department crew achieves the results to satisfy those priorities. The 2016 Snow and Ice control season started December 18, 2015 and continued until April 9, 2016. It started 32 days later and ended 13 days later y than the previous 2014-2015 season. The entire work force of 13 employees with CDL certification distributed approximately 3,602 tons of salt (115 tons less than last season), 1,860 gallons of calcium chloride (7,112 gallons less than last season) and 5,000 lbs. of sidewalk salt during 2015-2016. 11 f;4 3 Administrative The Public Service Department's administrative staff is made up of the Deputy Director Ernie Staten, Superintendent Greg Saiben, and Administrative Secretary Linda Algie. The duties of this staff are to manage the Service Department and act as liaisons to the residents with all public service duties and events. Maintaining the City's infrastructure requires daily and long range management which provides constant upkeep on a day to day basis. The Service Department received and responded to over 1,400 telephone and e-mail requests or complaints at the administrative level. Additional calls requiring immediate action were paged out to various Service personnel. The Service Department sent out 62 violation letters for grass/weeds, shrubs and vegetation and dead trees. The Service Department administration attends many city meetings as active participants in current and future plannings. Administration also oversees all city utilities and engineering. Street Maintenance Department We currently have five (5) full time Street Division employees, Supervisor Scott Testa, Nick Hogue, John Sapper, Craig Garske and Jacob Mohler. They are primarily responsible for maintaining approximately 116 lane miles of streets and right of ways. The duties and responsibilities that were completed throughout the year were as follows: • Snow removal for approximately 30 miles of roadway • Paint striping — 330 gallons of white and yellow road paint • Catch basin cleaning • Street sweeping — 144.23 tons of debris • Responsible for all road closings and detours • Crack sealing 3.00 miles of concrete and asphalt pavement using 4,800 lbs. of product • 2016 Street Repair as scheduled by Council which included Morewood Road/Elia Circle reconstruction and Rosemont Ridge and Ghent Road asphalt grind and pave • Administer miscellaneous slab repair contract TV inspection and repair of storm sewers • Oversee maintenance of four (4) sanitary sewer pump station buildings • Oversee maintenance of sanitary sewers • Annual inspection of all bridges • Open ditch and waterway maintenance and repair (Schocalog Creek and Smith Ditch) • Trim trees on City right-of-ways/Maintenance of city street trees 4 • Mosquito fogging • Maintenance of all City owned parking lots • Annual bagged leaf pick-up • Transport recyclables to recycle drop off site ▪ Transport resident's yard debris to Mulch Makers • Maintenance of compactor facility • All weather dependent functions such as flooding, thunder storms, extreme heat and cold functions • Maintain all city plantings around city signs, islands, and round-about Buildings and Ground Maintenance Department Building and Grounds Maintenance personnel are supervised by Mark Miller. Mark's supervision is constantly changing due to ever increasing weather or personnel conditions. Many times the Building personnel are working in the Grounds areas and vice versa during the Grounds off season. Buildings Three (3) full time personnel, Pat Adkins, Bill Eblen and Chuck Maddern, are assigned to clean and maintain six (6) City owned buildings. The 95,000sq. ft. of building facilities requires ongoing maintenance and upkeep. This maintenance is an expense that has to be monitored and controlled by a variety of preventivemeasures and knowledge. The maintenance expands well beyond custodial duties. The Building personnel monitor and repair the HVAC systems, plumbing systems, structure, lighting, and all utility usage. The Community Center and LRC are buildings with constant maintenance and Parks Department set-ups. The set-ups include: weddings, parties, fitness classes, nature classes, and many other events that require personnel to be available seven days a week throughout theyear. 5 Pants/Grounds This division employs one (1) full-time employee, Joe Stevens, assigned to maintain 135 acres of City parks and grounds. Part-time seasonal personnel are also necessaryto fulfill the duties in Buildings and Grounds Maintenance. With the addition of the boardwalk at Grift:iths Park and the Fort Island Learning Resource Center, Fairlawn grounds crews are responsible for the maintenance of 1.55 miles of boardwalk. The recent improvements to Bicentennial Park prove the need for improvements in our parks. These improvements will be made in each and every park yearly. Other duties and responsibilities that are completed throughout the year are as follows: • Mowing of approximately 135 acres of City owned property • Maintain landscaping and snow removal within the parks system Maintenance and annual inspections playground equipment Maintenance and repairs to Croghan Park Shelter • Maintenance and repairs to Learning Resource Center Maintain 1.5 miles ofboardwalk for nature viewing at Fort Island Park Maintain walking trails at Corporate Park ® Maintain tennis and handball courts • Set-up weekly concerts Maintenance of all flags within the City Maintenance of City Municipal Building • Stripping and waxing of all floors at City Hall, Police Dept. and Service Dept. Cleaning of carpets in City Hall, Police Dept. and Service Dept. Janitorial service for Fire Building, Police Building and jail Maintain Fire Building, Police Building and jail facilities fixtures and equipment Maintaining the Community Gardens Maintaining the Soccer Park • Maintaining park bridges • Maintaining Croghan Park Rain Garden • City grounds tree trimming • Maintaining CIC owned property y s a s� N �� `z ` z ... 6 Ve hice Ma .•i„.An.".'Ate1r0no,w..401a...0.nce4i* De 1Itp1(ai p rl)m. e.,'.'.•1t , vii.... 1 ...a.,.. tql ,,,,,,,..04.64,011!" , i - 4'4,, lit `,0.,,-*`'''' '.• ''. slig. "•"' :4174`4'..,"f•i:';:* iri -'ipr : - * ,L. :z-1 t ... \ ''',,,*<4 , . , ," ,t4 ,., ,it ' 4...`.....,,.,:.,, ., •-• , i , ''',1, ' 4% .. Fogle and _Jeff 0 --"-,,...,,,, 75 ruis-z-- • ' Eric • : Miller, fleet. Steve entire s, Supervisor City's for the responsible for mechanics, repairs are are also (3) certifiedmectena nce and .ydriver's i license and(3) mechanicsand have three ible for main commercial dr The three . tenance Currently, wewho are responsible should have a co equipment. d by Street Main mechanics . n of other - performed Beauregard other divisions, all mechanicalLike the removal as support oncrews. snow Maintenance repairs P s: used for technical Grounds as the operatio Building Maintenance p andhnicalwell __, ,„Vehicle — performed by t utilized Duties Service Department vehicles equipment inspect all equipment fuel for all City ersotnnveelhaicrieesas follows: • Maintain and of all snow plow late, engines, speculate, . various Order, Maintenance • Maintain andmaintainsupervise repairgenerators, compactors and other ed Maintain andnew city owned. . Purchase of radios/1g and vehicles vehicles and.vehicles• Installation ofi. hhttssiinn all fire equipment. vehicles Maintain of radios/lig of vehicles Fire elice vehic Annual inspection/testing System . fuel system Installation Warning . : do i Tornado ectionitesting , and maintain Order, speculate, 7 The following is a list of the City owned vehicles that the Vehicle Maintenance Department is responsible for: Equipment Total Vehicles Dump Trucks 9 Plows 19 Pick-up Trucks 10 Trailers 5 Street Cleaner 1 Backhoes 2 Loaders 1 Fork Lift 1 Street Stripers 2 Compressors 1 Generators 6 Lawn Mowers 13 Chippers 1 Police Cars 13 Fire Equipment 10 Administration Vehicles 5 Salt Spreaders 11 Bucket Truck 1 Recycle Truck 1 Hot Patch Box 1 Arrow Board 1 Message Boards 3 Crafco Crack Sealer 1 Tractors 3 Radar Trailer 1 Pumps 9 HVAC in all City of Fairlawn Buildings 6 TOTAL 137 Programs/Services Provided to Fairlawn Residents May 21, 2016 —"Bill Stalker" Fairlawn Clean-Up and Beautification Day (Large Item Pick- Up Day as many call it). Service crews traveled all Fairlawn residential streets collecting large items such as refrigerators, couches, mattresses, etc. and dispose of them at various recycling facilities. The city has offered this free service to the residents for the past thirty (30) years. City of Fairlawn workers collected 42.33 tons of refuse in a ten hour period that date. 8 Also held on this day was our 26th Annual Used Motor Oil Collection Day held at the Andrew E. Sombati Compactor and Recycling Center. A total of 100 gallons of used motor oil was collected. • June 4, 2016 — Summit Reworks provided a free shredding day for Summit County residents and businesses. City of Fairlawn Service Department allowed Summit Reworks the use of their facility for this event. This event generated 34,073 lbs. (17.04 tons) of unwanted paperwork, and 1,009 lbs. of cardboard. This shredding event attracted a new record of 609 vehicles from Summit County during a three hour period. 191 vehicles (or 31.3%) were residents of the City of Fairlawn. Saturday, June 18, 2016—The City of Fairlawn was proud to participate in the Copley- Fairlawn PTSA's Touch-A-Truck Event which was held at the High School to benefit the PTSA general fund. This was an interactive family event that let children and adults get an up close view of fire, rescue, and service vehicles. •0.2 " t . 9 r Fall Leaf Pick-up Program — For the past thirty-one (31) years, the City of Fairlawn has provided, at no charge, a leaf pick-up service for our residents. Once again, this service was provided in 2016 with seven (7) pickup dates this year due to the weather. The dates of pick-up were: October 24, October 31, November 7, November 14, November 21, and November 28, and December 5, 2016. There were 4,100 cubic yards of leaves collected total for these seven days. This year, thanks to the Foundation, the City held the 4th of July Parade and Fireworks. Both events were held on the same day, Monday July 4th. The Service Department has a very important function at both of these events. Considering the success of both events, the Service Department was very proud to be involved. The Service Department also assisted in the Annual Memorial Day Observance Event held every year at Bicentennial Park to honor the men and women who have served our country in the military, police and fire. On Saturday, September 17, 2016, the City of Fairlawn held its biennial Household Hazardous Waste Day at the Service Department for all city residents. Items collected were (6) 55 gallon drums of oil based paint and liquid pesticides, 165 lbs. of batteries, 15 propane cylinders and various other HHW items. We had 180 cars of Fairlawn Residents participate in the three-hour event. Andrew E. Sombati Compactor & Recycling Center 410 " The Compactor and Recycling Center was in service 360 days in 2016. The center is closed the following holidays: 10 • New Year's Day • Easter Sunday • July 4th • Thanksgiving Day • Christmas Day The hours of operation are from 7:00 AM to 8:00 PM April 15th through September 15th and from 7:00 AM to 7:00 PM September 16th through April 14th. The center is maintained seven (7) days a week. The center accepts all household rubbish, tree trimmings, and non-hazardous appliances along with comingled recyclables, corrugated cardboard, waste oil, and newspapers. Again this year, the Service Department applied for and received a grant for $6,039.19. Monies are applied toward recycling costs and continuous development of programs. Recycling revenue for 2016 was at $1,354.97. The Compactor site collected 1,999.47 tons of solid waste and 105.77 tons of comingle recyclables. We collected 66.51 tons of newspaper. 29.64 tons of corrugated cardboard was also collected this year. 1,400 yards of brush and yard waste was also collected. The residents of Fairlawn continue to benefit as they have the opportunity to use a clean and operational compactor and recycling center at no charge. Engineering and Construction The Service Department oversees all engineering and construction of city owned infrastructure. The 2016 year was very busy in both respects: • Worked closely with Fujitsu Engineers for the FairlawnGig Project. • Engineered the Cleveland Massillon Road Widening Project for a federal funding application in conjunction with Summit County Engineer. 9 Engineered and built Ghent Road Resurfacing Project in conjunction with the City of Akron and ODOT • Engineered and built miscellaneous Concrete Repair • Engineered and completed Southwestern Boulevard O Engineered a city wide mapping project • Engineered "Flats Area"of Fairlawn The following items were performed in 2016. Street Repair Program Morewood Road from Trunko to Shelley Lynn underwent total reconstruction. The existing deteriorating concrete pavement was removed and replaced with a new concrete pavement. This improvement also consisted of the installation of a new water line, storm sewers and sanitary sewer repairs. Elia Circle underwent reconstruction which consisted of the removal and replacement of the existing deteriorating concrete pavement with a new concrete pavement. 11 ® The remaining streets in Rosemont Ridge received the final asphalt topcoat. This completed the resurfacing in this subdivision. • Ghent Road from West Market Street to the northerly corporation line was milled and resurfaced with a new asphalt pavement. This project also included the installation of handicap ramps and new catch basins. A portion of this resurfacing was within the City of Akron and they paid for their portion of the project. • An improved drainage system was installed in the front parking lot of City Hall and the parking lot was resurfaced with asphalt pavement. Miscellaneous Spot Repairs Portions of the sidewalk in Bicentennial Park were removed and replaced with a new concrete pavement. The sidewalk in the center section of the park was realigned resulting in a more conducive utilization of the area. Deteriorating and cracked concrete slabs at various locations on the City's concrete streets were removed and replaced. Some of the concrete slabs that needed replaced were due to the repair of broken water lines. These areas were marked by the Service Department and the replacement of concrete was performed by Trimor Corporation. A portion of the cost of the slabs that had to be replaced because of broken water lines was paid for by the City of Akron. The sidewalk on the north side of City Hall was removed and replaced with a new concrete sidewalk. This project also included improving the drainage system in the area. Utilities The Service Department has many utility duties including review and inspection of all new utilities, liaison for residents with utilities, and general workings of the utilities. This is all due to the fact that all the public utilities are within the city street right-of way. The Service Department continues to head up the latest utility, FairlawnGig, a Municipal Broadband Utility. Funding 2016 was a profitable year for outside funding sources. The Cleveland-Massillon Road Widening Project received $1.47 Million in CMAQ funding in the spring. Another $5 Million was awarded in the fall by ODOT Safety Funding. 12 A Municipal Broadband Utility The Service Department manages FairlawnGig, the Municipal Broadband Utility that will deliver the best internet access to residents and businesses in Fairlawn. In 2016, FairlawnGig became a reality by offering service to a limited number of customers and saving the city $1,477/month on internet, television, and out lying services. Below is a month by month overview of the FairlawnGig Project for 2016. January The City received the results of the EDC from Fujitsu Network Communications. The Engineering Design Contract was a project to design the FairlawnGig network and create an operating plan and budget. After the EDC, the City had a network design that it could use with any contractor to build the network and any vendor to operate the retail service business of FairlawnGig. The EDC process helped the City confirm that Fujitsu network Communications would be a good partner for the construction and on going operations and maintenance of the network. The City began negotiating with FNC to fill those roles going forward. The Mayor introduced four separate ordinances that cover financing, construction, operation and maintenance, and service provider contracts for FairlawnGig, February The City interviewed several regional service providers for the FairlawnGig Anchor Service Provider (ASP) role. The FairlawnGig ASP is the first service provider to operate on the FairlawnGig network and the service provider that is operating under the "FairlawnGig" brand. The ASP is to operate the retail service business. March The City selected Extra Mile Fiber LLC as the ASP and began negotiating a contract with them. Extra Mile Fiber was one of the responders to the previous year's RFP which was eventually contracted with Fujitsu. Given Extra Mile Fiber's experience, they were selected to fill the role of ASP. 1 13 April Fairlawn City Council approved ordinances authorizing the FairlawnGig project. httpatJwww,fairlawngig.neticity-of-Fairlawn-passes-ordinances-authorizing-fairlawngig- broadband-project) jni— i.1 ,,/ m f..,{ ,/ ( (.,){,d,),." I :1: ), . ,..'f y .a },.i , .1, }'...I I' (,')11`)`. ,,„ . .,t,.)t,.l ,.J>J {',i') {.. .., i I d,. i i j„2;; j<.{ u r\'>.'�'"' ":,. s 1=.):' ...l cj ,,,t1 ''r'r H ,...,1;`.J (\i j (` {, j'7). C { i)ri.),:1,. .r:.9 id..� t.1t.':IIi �Jv Fairlawn, Ohio - April 4, 2016 At its regularly scheduled meeting on April 4, 2016, the Fairlawn City Council unanimously voted to approve four ordinances that authorize the construction and operation of FairlawnGig, a municipal broadband utility that wilt make wireless and gigabit fiber optic internet services available to all residents and businesses throughout the City of Fairlawn and the Akron-FairiawrnBath Township Joint Economic Development District (JFDD), The City launched the fairlavvngigg.net website which is the customer facing web site for FairlawnGig. We began publishing a bi-weekly newsletter for anyone interested in news about FairlawnGig. May The ground breaking ceremony for FairlawnGig was held at the Akron Fairlawn Hilton. It was announced that the Akron Fairlawn Hilton and Doubletree hotels would be FairlawnGig's first business customers. - ' * 4r4—) t ''''47 iiiik � 4 m,"`% .::rhe. • V � d � � E •:',1 •,. . li I.. 41 5 g `.... We began a social media campaign to help engage with the community. FairlawnGig now has a Facebook page and Twitter account. Social media updates are done weekly. 14 June Building the Data Center for FairlawnGig began in early June at the Fairlawn Service Center building. The first upstream internet provider was connected to the FairlawnGig network in June which was merged to Extra Mile Fiber's equipment to provide service to the hotels. Simultaneously, a temporary fiber link was built between the FairlawnGig Data Center and the Akron Fairlawn Hilton and Double Tree Hotels. A gigabit wireless link was installed from the Fairlawn cell tower to the hotels as a backup to the fiber connection. July The Akron Fairlawn Hilton and Doubletree hotels are the first official FairlawnGig customers. Both hotels transition their main internet connections to FairlawnGig before the Republican National Convention (RNC). Both hotels are booked to capacity during the RNC and FairlawnGig handled the extra load with no issues. "We put a tot of trust into the team Ernie Staten and the City of Fairlawn brought together and we are already seeing the results," said Tim Winter, Vice President/Regional Manager of the Hilton Akron-Fairlawn and DoubleTree by Hilton Hotel Akron-Fairlawn. "Our guests and RNC delegates are getting the fastest Internet service available so they can stay connected to their corporate offices and the rest of the world•" The main Internet feed for the Hilton and DoubleTree was increased in capacity by over 20 times from what it had been only days before, Both properties are offering complementary internet connections for hotel guests at the highest speeds permitted by any Hilton franchise, 441 `',11181 SPEEDTEST A demonstration of the FairlawnGig Wi-Fi network was p 2018 „ 6 rig� conducted in the park for the fourth of July weekend. Interest is generated from other businesses in Fairlawn to switch to FairlawnGig, but construction of the official }„ 6•AM�; FairlawnGig fiber network will not begin until September. A wireless solution was provided to customers who commit to ��' �.� 4,4m. FairlawnGig service but won't have fiber till much later. David Levy &Associates is the first fixed wireless customer , and they have business service with speeds in excess of 50 Hosted by MGTV Mbps. This connection works great for them and it will only v get better when fiber is installed. 8.42,146.18 192.168..88.228 The first of many sign ups are accepted on the fairlawngiq,net web site. Over 200 people sign up to receive service within the first day, months before service will be available to the earliest customers. 15 August Construction of the fiber network begins. Multiple crews begin installing conduit for FairlawnGig in three neighborhoods and at g the Service Center. Three fixed wireless customers in Summit Plaza are provisioned, . ' 4.,,,i .=es,..,416, ' ' 6 . .........„.„., 1 ; .., r t 141 , er "Itt,,,,A, „,„,-,;- /4- ,....—.'"[f:[45 ' ' !" , € �,! te. a s .,-^. ,czar OF P,AA,}Yi , � '� `' ai +ii� ''4 w�, -„", '' - r ..,. ,k� a '�5 r, 4,-,171',-1""' ,, ''s ' , , :174Z4 a ` ` , ;^ � t aw ., �a F September "AskErnie" is launched on the web site. "Ask Ernie" is a vehicle to address questions that residents and businesses may have throughout construction, install, and beyond. The most asked question is: "When can I get it at my house?". Several more business customers are connected in the office buildings adjacent to the Hilton hotel using the wireless solutions. October Construction of the main fiber ring begins along Market Street. November Conduit is complete in the first three neighborhoods along with the arrival of the fiber. 16 December Construction crews begins installing the fiber. The Rosemont neighborhood is connected to FairlawnGig and ready for service. Almost 80% of the homes in the neighborhood have signed up for FairlawnGig service. Ten residents are installed and connected to FairlawnGig before year end. The Data Center construction is completed and the main fiber ring is spliced into the Data Center. Newsletter Results July—December 2016 3 ;;ri Growth R to: 679 to , Oto-ai Rat Industry Average: 17% FG News List Average: ;; 6 , Cbck Industry Average: 14% FG News List y r : urgeofSusbsoIter '. Website Form: 66%Y'S.A imported from Website Sign-UpForm: 33 ey By year end: We have almost 1500 customers sign-ups through the web site. The Newsletter has 1336 subscribers. We have 115 Twitter followers. 17 OUTLINED STREETS IN MAP SHOW AREAS OF CONSTRUCTION PROGRESS Step 1:Marking Udlrlles and Conduit Installation axaen Step At Putting the Fiber Cable Y. 1 add <.s :+ 4 f 2 Moving forward: The Rosemont Ridge neighborhood and Embassy Parkway/JEDD area will have service and installs at the first of 2017. Year in Review The Service Department accepted many new challenges in 2016 • Bicentennial Park a) New sidewalk slabs and realignment of center section. • 2016 Street Repair a) Long term and daily management of the project b) Problem solving tactics for additional work or changed work c) Dedication to the residents involved in construction Additional Street Repair a) Repaving of Ghent Road in conjunction with the City of Akron b) Annual Miscellaneous Slab Repair project— replacing broken deteriorated concrete slabs and catch basins. New Equipment a) Purchased and outfitted new Snow Plow vehicle for the Service Department Other Projects Underway but not completed: a) City Wide Trail Project b) Cleveland Massillon Rd. Widening Project c) City wide Fiber Optic and Wi-Fi Project — a 18 Summary The Service Department continues to be fortunate because of the personnel we currently have employed. They are multifaceted, skillful and committed to the betterment of the City and will continue to do whatever is necessary in their respective responsibilities despite ever increasing demands on their schedules. We continue to be appreciative of the support that we receive from the Mayor, City Council, and the Administration which allows us to effectively carry out our responsibilities to the residents of the City of Fairlawn. T:\Ernie Staten\Annual Reports\2016 Annual Report.docx 19 I MARK H. LUDWIG FINANCE DIRECTOR .;4 I t JACOB D. KAUFiVIAN WILLIAM J. ROTH,JR. ' TAX ADMINISTRATOR MAYOR OHIO ASSISTANT FINANCE DIRECTOR CI . OF TAIRTA MEMORANDUM To: William J.Roth,Jr.,Mayor From: Jacob D.Kaufman, tax Administrator/Assistant Finance Director Date: January 4,2017 Subject: 2016 Annual Report Cc: Mark Ludwig, Finance Director unenvollibelut(7. Ekti The City's unencumbered cash balances serve as a useful measure of net resources available for spending at year-end and provide insight into the overall financial strength of the City. Included below is a comparison of the unencumbered cash balances of the City's funds at December 31,2015 and 2016: Increase/(Decrease) Unencumbered Cash Balances 2015 2016 Amount Percentage General Fund $ 6,686,716 $ 7,510,033 $ 823,317 12.3% Income Tax Fund 5,951,999 6,387,836 435,837 7.3% Captial Improvement Fund 862,588 1,151,062 288,474 33.4% All Other Funds 3,033,993 3,011,390 (22,603) -0.7% Total All Funds $ 16,535,296 $ 18,060,321 $ 1,525,025 9.2% The general fund is the primary operating fund of the City and supports nearly every City department. The unencumbered cash balance in the general fund,increased 12.3%to$7,510,033. It is essential that adequate levels of fund balance be maintained to mitigate current and future risks and to ensure stable tax rates. The general fund's current unencumbered cash balance provides the City with a strong reserve balance equal to 51.9% of the fund's 2016 expenditure budget. For comparison, the Government Finance Officers Association recommends, at a minimum, that governments maintain an unrestricted general fund balance of no less than 16.7% of regular operating expenditures. The income tax fund was established for the administration and collection of the City's income tax. Conservative budgeting combined wide-ranging growth across the City's tax base resulted in the unencumbered cash balance in the income tax fund increasing by$435,837 or 7.3%. 3487 South Smith Road Fairlawn,Ohio 44333-3007 Finance Dept. 330-668-9524 Fax 330-668-9565 2016 Annual Report January 4, 2017 Page 2 The capital improvement fund accounts for the acquisition, construction, and improvement of the City's capital assets. The fund's unencumbered cash balance increased by $288,474 or 33.4% due, in part, to $193,634 in unencumbered debt proceeds issued for the FairlawnGig project. The unencumbered debt proceeds have been reappropriated for the project in 2017. General a Fund Revenues The general fund continued to be heavily reliant upon income taxes and Joint Economic Development District (JEDD) revenues in 2016, which accounted for 83.0% of the fund's revenues. The table below provides a comparison of general fund revenues by type for 2015 and 2016: Increase/(Decrease) Revenues by Source 2015 2016 Amount Percentage Income tax transfers-in $ 7,551,975 $ 8,295,827 $ 743,852 9.8% JEDD revenues 3,483,088 3,311,739 (138,349) -4.0% Real and other taxes 902,560 937,930 35,370 3.9% Charges for services 533,651 486,549 (47,102) -8.8% Intergovernmental 340,724 297,847 (42,877) -12.6% All Other Revenues 578,182 659,699 81,517 14.1% Total $ 13,390,180 $ 14,022,591 $ 632,411 4.7% Seventy-five percent of income tax revenues,net of refunds and collection costs,are required to be allocated to the general fund. These income tax allocations are included in the table above as "Income tax transfers-in". Please refer to the following Income Tax Revenue section for a comparison of income tax revenue collected in 2015 and 2016. The City receives additional income tax monies,reported as JEDD revenues,as the result of its participation in the Bath-Akron-Fairlawn JEDD. Akron is responsible for the administration, collection, and enforcement of the income tax for the JEDD. The City is entitled to 48.15% of income tax proceeds from the JEDD, net of collection expenditures. The City's share of revenue generated by the JEDD amounted to $3,344,739 in 2016, a decrease of 4.0% from the previous year. Intergovernmental revenue decreased by $42,877 or 12.6% in 2016. This decrease was due, in part, to deeper cuts to the local government funding provided by the State. The State's operating budget bill for FY2016 and FY2017 reduced the total amount available for distribution to municipal corporations and redirected the amounts not distributed to villages and townships as supplements. As a result, the local government funding the City received from the State decreased by 21.4% in 2015 and 53.0% in 2016. [Balance of Page Intentionally Left Blank] II 2016 Annual Report January 4, 2017 Page 3 ellet a spent ut es The general fund's resources were primarily used for security of persons and property,general government, and transportation purposes,which accounted for 83.4%of the fund's expenditures in 2016. The following table provides a comparison of general fund expenditures by function for 2015 and 2016: 2015 2016 Increase/(Decrease) Expenditures by Function Amount Amount Amount Percentage Security of persons and property $ 6,194,328 $ 6,207,326 $ 12,998 0.2% General government 2,543,791 2,496,930 (46,861) -1.8% Transportation 2,344,091 2,296,826 (47,265) -2.0% Community environment 1,108,172 452,117 (656,055) -59.2% Transfers/Advances-out 453,000 970,705 517,705 114.3% All Other Expenditures 758,737 761,804 3,067 0.4% Total $ 13,402,119 $ 13,185,708 $ (216,411) -1.6% Community environment expenditures include the activity of the City's Zoning, Housing, and Residential Building Department, as well as, payments to subsidize the operations of the Community Improvement Corporation of Fairlawn (the "CIC"). Community environment expenditures decreased by 59.2% or $656,055, as a result of a development agreement entered into by the City, CIC, and S'TEMCO in 2015. The agreement required the City to make subsidy payments to the CIC in 2015 to fund infrastructure improvements, which began in late 2015 and were completed in late 2016. Interfund transfers/advances-out increased by $517,705 or 114.3%, primarily due to the fund providing seed-money to initiate projects in two other funds. The newly created broadband fund received interfund transfers totaling$437,829 to cover the operating costs of the FairlawnGig utility during the startup-phase, while the permissive tax fund received an interfund advance of$78,576 for the resurfacing of Ghent Road. The general fund will be repaid the$78,576 advanced,once the City receives reimbursement from Summit County's permissive license tax funds for the Ghent Road resurfacing. Reveime Income taxes,the City's largest revenue source,are collected to provide funds for the general operations of the City and the acquisition, construction, and improvement of the City's capital assets. Seventy-five percent of income tax revenues, net of refunds and collection costs, are required to be allocated to the general fund, while the remaining 25% is required to be allocated to the capital improvement fund. The following table provides a comparison of income tax revenue collected in 2015 and 2016: Increase/(Decrease) 2015 2016 Amount Percentage Income Tax Revenue $ 13,150,016 $ 13,642,465 $ 492,449 3.7% Less: Shared Tax Paid to Akron (1,362,223) (1,439,318) (77,095) 5.7% Net Income Tax Revenue $ 11,787,793 $ 12,203,147 $ 415,354 3.5% 2016 Annual Report January 4,2017 Page 4 Income tax revenues increased by 3.7% in 2016 to $13,642,465. The City collected $3,026,854 from businesses located in Fairlawn's shared tax districts, $1,439,318 of which was sent to Akron in accordance with various tax sharing agreements. Net income tax revenues(excluding shared tax revenues remitted to Akron)amounted to$12,203,147,an increase of 3.5%over the prior year. Much of this increase was driven by general growth among business net profit filers and filers in the Embassy Parkway shared tax district, which grew by 14.3% and 8.5%, respectively. Furthermore, we noted collections from resident filers increased by 23.6%,due to the enforcement of the estimated tax payment requirements mandated by HB 5 and codified in the new income tax code. As shown in the following chart, the composition of the City's income tax revenues remained consistent, with 75.6%and 73.2%of revenues coming from withholding taxes in 2015 and 2016, respectively. Income Tax Collections by Type 2015 2016 15.5% 16.3% f r 9.0% �:_.. 10.6% 1e` 75.6% 73.2% ®Net Profits DIndividuals M Withholdings CI Net Profits ❑Individuals M Withholdings Ss:L�c. ap tal Relate Debt r v ` 'l `s S✓M :.susl r'v.1 7,7 :r'�Y;`�' 4 'iN ti JG ;, z ? 'z G 1 On May 19, 2016, the City, through the Development Finance Authority of Summit County(the "DFA"), issued $10,175,000 in Development Lease Revenue Bonds for the purpose of paying the costs of acquisition, construction, improvement, and equipping of the FairlawnGig, a municipal broadband utility, to provide wireless and fiber optic high speed broadband Internet services to the City and the Bath-Akron-Fairlawn JEDD and to pay costs of issuance of the bonds. The bonds are secured by rental payments to be made by the City pursuant to an agreement to lease the FairlawnGig from the DFA, as lessor, to the City, as lessee, with ownership transferring to the City upon termination of the lease and payment of the lease purchase price. The City's obligation to make rental payments is secured by a pledge of the City's nontax revenues as defined in the operative documents. The interest rate on the bonds is 3.69% and the final maturity date is December 1,2046. 2016 Annual Report January 4,2017 Page 5 independent Audit The City's Basic Financial Statements for the year ended December 31,2015 were compiled by the Finance Department with technical assistance provided by Julian & Grube, Inc. The State Auditor's Office conducted the annual independent audit of the City's financial statements and issued their report on September 19, 2016. The City received an unmodified (clean) audit opinion, which is a testament to the diligence and professionalism of the staff of the Finance and Tax Departments. On December 19,2016,the Fairlawn City Council passed the 2017 temporary appropriations. Overall,the total 2017 temporary appropriations proposed for all City funds (net of interfund activity)are$174,596 or 0.8% less than the 2016 permanent appropriations. The table below provides a summary of the City's total appropriations,net of interfund activity, for 2016 compared to 2017: Total Appropriations 2016 2017 Increase/(Decrease) (net of interfund activity) Permanent Temporary Amount Percentage General Fund $ 13,136,355 $ 13,289,688 $ 153,333 1.2% Income Tax Fund 2,121,550 2,261,360 139,810 6.6% Capital Improvement Fund 4,035,356 2,629,384 (1,405,972) -34.8% All Other Funds 1,858,255 2,796,488 938,233 50.5% Total All Funds $ 21,151,516 $ 20,976,920 $ (174,596) -0.8% The general fund's appropriations increased by$153,333 or 1.2%,due to projected personnel cost increases. Since negotiations with the City's bargaining units are ongoing, salaries and wages were budgeted at their 2016 rates and adjusted for anticipated staffing changes. In addition,the temporary appropriations included health insurance budgeted at a 10% increase to the 2016 rates and also adjusted for anticipated staffing changes. However, the City's Health Insurance Committee subsequently selected a Medical Mutual medical insurance plan for 2017 that was only 2.6%or$35,102 more than the 2016 United Healthcare plan. This change and any changes resulting from the City's ongoing salary and wage negotiations will be reflected in the 2017 permanent appropriations. Another item impacting the general fund's 2017 appropriations, but not shown in the table above, is the inclusion of an interfund transfer of$1,313,243 to the broadband fund to cover the operating costs of the FairlawnGig utility. The funds will be transferred on an as-needed basis during the startup-phase,with the ultimate goal of the utility supporting itself through user fees as service expands. Income tax fund appropriations were$139,810 or 6.6%greater due to continued growth in the City's shared tax districts requiring greater shared tax revenue payments to Akron. Appropriations in the capital improvement fund decreased by $1,405,972 or 34.8%. 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O O 00 'O kr) a1 v1 0o a1 \a C1 0 v) I n O 7 N M N V'1 7 do 00 O N N ,3 N :d n oo t--- c Z , . o ti a) • -a us • cn 00 O Cl, O h 'O M crs 7 M CO g •.-' 0 7 O v) a\ 7 N co )n N V' CO to bo va h 00 00 O M 'O O ') 7 .--- M h C' 0a, M M \0 CO O O O N N M "d •'". o d; O � b M 7 h 00 N 0 • ) .s"' a) O 0, U0 N ..� 3x E 00 a • Op ON • N0 ces us0 C h so 0 ccs G 3 flL co _ O6, RU Ri C O 4 00 1-• O N .-, COan H G cC sC. q L'-'s-1 •¢' v' C a' a 3 -� ~ 0 S. 0 OO v O C OO OC OA ° O v. SJ a) •U \ > a) Q• +V K! M � H .0 �,cs y �v. s°. ? N OC ven t. C. 'b . C v' q ,---, a' ° " c al O ., v a a) ` 0 C q Z E c" b o to o v b C x ' °0) 0 0 E N a) `x Q .0 :C o ,, N N sa.. N t. 0 aa) 0 0 , a0) a"i ° o ,4 aNi � v v v •° a, H P4 � WEA `" ' CG aWvl a Qw & C En IA Z 3 E� :� .A 'ti ;fir , T MARK H. LUDWIG FINANCE DIRECTOR r 1 1 r JACOB D. KAUFMAN WILLIAM J. ROTH,JR. TAX ADMINISTRATOR MAYOR OHIO ASSISTANT FINANCE DIRECTOR MEMORANIDUM To: Mayor William J. Roth, Jr. From: Jacob D.Kaufman, Tax Administrator/Assistant Finance Director Date: January 4,2017 Subject: 2016 Training Seminars/Conferences Cc: Mark Ludwig, Finance Director Finance and Tax Department employees attended the following training seminars/conferences in 2016: Employee Conference Patricia Bertsch Ohio Auditor of State Local Government Officials Conference March 22-24, 2016 Columbus, OH Topics: * Fund Accounting • Chart of Accounts O Basic Accounting • The"New"ORC 718—What You Need to Know About Municipal Income Tax * Just the Basics: Records Management for Local Governments M The Affordable Care Act: How Are We Doing? • Form 1099 Requirements and Depositing Rules on Form 941 * How to Dispose of Government Property O Ohio BWC Update • Sunshine Law • Ohio Police&Fire Reporting Update • OPERS Update Experienced Fiscal Officers • Disaster Recovery and Business Continuity P.O. Box 5433 Fairlawn,Ohio 44334 Tax Dept. 330-668-9525 Fax 330-668-9565 2016 Training Seminars/Conferences January 4, 2017 Page 2 Employee Conference Jacob Kaufman Ohio Municipal League 2016 Annual Municipal Income Tax Seminar July 6-8, 2016 Dublin, OH Topics: O Legislative Update • Confidentiality, Security and Storage of Tax Information, Records Retention e Drafting Board of Tax Review Rules and Regulations/Manual O Creating/Changing Forms to Comply with New ORC 718 • Offsets,NOL and Offsets, O Ordinance Language for Calculating Credits Based on Offsets and NOL O Legislative Perspective on The Future of Municipal Income Tax O Occasional Entrant Provisions e Correspondence to Taxpayers,Assessments, Right to Appeal • Estimated Tax Changes and How to Administer the Changes O Withholding Tax Changes and How to Administer the Changes O Ohio Ethics and Municipal Income Tax O Q&A Roundtable Discussion Regarding Important Topic from ORC 718 If you have any questions,please call me at ext. 560. F City+I FairL. n Zoning, Housing&Residential Building D•partment ti , Ul S 1 2016 r k Enclosed you will find the annual report outlining the activities and programs of the Zoning, Housing & Residential Building Department as prepared by Christopher Randles, Zoning, Housing & Residential Suilding Commissioner TABLE OF CONTENTS Contents Permits/Certificates Issued 2 Code Enforcement 4 Inspections Performed 4 2016 Neighborhood Inspection Program 4 Landlord Licensing Legislation 5 Single Family Housing Market - 6 Energy Special Improvement District 6 Personnel 8z Training 6 Residential Demolition Program 7 Residential Foreclosure Registration Program 3 Boards&Commissions 8 Permits/Certificates Issued In 2016 the Department completed transactions for 558 permits and certificates totaling$93,119. The reported value of all construction in the City for the year was$9,766,597 and 413 new jobs have been added to the City in 2016. Additionally,the Department certified a total of$4,271.94 to the County Fiscal Officer for collection for repair work that was completed under orders of the Real Property Maintenance Board in order to bring properties into compliance with the Property Maintenance Code. Following is a breakdown of all the transactions: Residential Add./Alt. 6 251.12 Bond Invoice for bond 11 57,800.00 Foreclosed Property Foreclosure Registration 10 2,000.00 Vacant Structure Inspection 4 400.00 Online Permit Fee Online Permit Application 8 16.00 Penalty 150% 8 138.00 200%Penalty 1 280.00 Penalty totals 9 418.00 Page 2 Licensing Fee 1 unit 75 3,750.00 2-3 units 62 3,720.00 4-5 units 27 1,890.00 6-25 units 32 3,360.00 26-100 units 2 400.00 101 or more 2 620.00 Registration Fee totals 200 13,740.00 Permits by Type Res.New Construction 2 404.00 Over 20 ft 1 40.00 Res.Addition/Alteration 16 2,321.00 Res Deck or Other 15 1,350.00 Res.Residing 4 155.00 Re-Roofing 38 1,480.00 Over 20 ft 1 75.00 Res. 150%Fine 1 91.00 Corn.New 10,000 sq.ft.or less 1 200.00 Corn.Tap-In Fee 1 1,000.00 Demolition 1 40.00 Earth Hauling 6 300.00 Excavation 15 800.00 Fence/Wall over 36" 25 500.00 Res.Accessory Structure 13 520.00 Res.Deck or Other 13 260.00 Res.Repair 1 40.00 Res.Single Family 2 80.00 Special Event Fee 7 700.00 Temporary Sign 29 1,875.00 Wall/Ground Sign 38 3,508.68 Zoning Use Certificate 72 11,970.00 Grand Totals 558 $93,119.40 Page 3 ': Code Enforcement In 2016 the Department issued 321 violations to 211 properties. Based upon the violation letters sent, follow-up inspections were performed as well as second notices sent in order to gain compliance. The compliance rate was 99%for remediating violations with 4 properties forwarded to the Real Property Maintenance Board for remediation and 2 administrative penalties being issued for$200. Inspections Performed The Department performed a total of 1,644 inspections for the year. This amount equates to approximately 6.3 inspections per working day. Following is a breakdown of the inspections performed: Property Maintenance 473 Building Inspections 213 Neighborhood Inspection Program 791 Misc. (Temp.Sign Removal,Gen.Insp.,Vacant Homes) 167 2016 Neighborhood Inspection Program The Inspection program consisted of inspections of the exterior of 791 residential properties distributed throughout the City in each Ward. A total of 113 single family dwellings were flagged with violations and 17 rental properties. Inspections were performed with tablets which allow for electronic input of violations in the field thereby reducing staff hours to perform this task. Following is a breakdown of the Program Inspections: Total owner occupied properties inspected 732 Total owner occupied properties with violations 113 Rentals inspected 59 Rentals with violations 17 t Page 4 Types of Violations Owner Occupied Rentals Clean/Repair exterior walls 63 6 Roof/Gutter/Downspout issues 5 1 Paint required for structure 52 14 Fence Acc.Structure issues 7 1 Trash/Rubbish 3 0 Garage door issues 10 1 Windows&Doors 4 0 Outdoor Storage 9 1 Misc. 13 1 TOTAL AL 166 25 Landlord Licensing Legislation On January 1,2016 new legislation replaced the current Landlord Registration with Landlord Licensing requirements and added additional mandatory inspections for Landlords that have two or more notices of violation issued within a two-year period. By enacting this legislation,the City now has the authority to revoke the license for non-compliant landlords and force the forfeiture of monthly rents. Additionally, mandatory semi-annual inspections are required for a three year period at properties that are repeat offenders of the Property Maintenance Code. The Department mailed notices to landlords in late November of 2015 informing them of the changes and duty to obtain licenses. The majority of Landlords complied with the new licensing requirement but the Department did need to issue 10 summons to Mayor's Court for Landlords who did not comply. After the summons where issued, 100%compliance was obtained. Page 5 Additionally,in 2015,82 single family dwellings were registered as rentals and in 2016 the number licensed dropped to 80. In 2017,the number registered as rentals has dropped to 74 which indicates that as the housing market improves,the number of single family rentals is decreasing in the City. Single Family Housing Market The single family housing market continued to strengthen in 2016. A total of 88 homes were sold for an average sales price of$214,596 according to NEOREX data. Foreclosure filings have reduced(see Residential Foreclosure Registration Program)as well as the number of vacant dwellings that result from this. According to the Akron Cleveland Association of Realtors Government Affairs Director,the median sales price of homes in Summit County are continuing to grow and October marked the highest pace of sales for the region for any monthly period in the last 19 years. Energy Special Improvement District This year the Department worked with City Council and the Legal Department to create an Energy Special Improvement District,also known as PACE(Property Assessed Clean Energy). By creating this district, owners of commercial,multifamily,and nonprofit properties will be able to obtain low-cost,long-term financing for energy efficiency,water conservation,renewable energy projects,and more. The payback term may extend up to 20 years,which can save money by ensuring that yearly utility bill savings from energy improvements are greater than the annual PACE payment.The district has entered into an agreement with the building owner of 3480 West Market Street and is negotiating with Bath Township Trustees to add the Township to the District in 2017. This program will be an important economic development tool for the City as well as being good for the environment. Personnel 8z. Training In July,the Department added Shannon Szittai as a full time administrative assistant. This position is an administrative support position that has shared duties in the Building&Zoning Department as well as City Hall. During an illness to the Service Department's administrative assistant,Shannon worked full time in that Department for several months. Continuing Education continues to be an important asset and Christopher Randles and Bill Arnold attended several education seminars during the monthly FBOA meetings. Mr.Randles obtained a Commercial Building Official Certification by passing three two hour exams administered by the State of Ohio and an Interim Commercial Building Inspector Certification. Mr.Randles also attended the IEDC annual conference in Cleveland and represented the City of Fairlawn at the SelectUSA Foreign Direct Investment conference in Washington DC where he had several meetings with top executives of foreign companies Page 6 looking to invest in the United States. Lastly,Mr.Randles was elected by his peers as an Active Director of the FBOA for 2017&2018. Following is a list of courses attended by the staff of the department: Christopher Randles: 1. Multiple Venting Methods(2hrs) 2. Analysis of Changes to the 2014 NEC(3hrs) 3. Sizing of Category I Venting Systems(2hrs) 4. Deck,Porch and Balcony Framing Connection(2hrs) 5. Legal Aspects of Ohio Code Administration(3hrs) 6. Wood Use in the IBC&Recognition of Fire-Retardant Treated Wood(3hrs) 7. Do-It-Yourself Geo Apps(2hrs) 8. Evaluate and Maximize Return on Investments(2hrs) 9. Refreshing Your Perspective on Foreign Direct Investment(2hrs) 10. Digital Age and Business Attraction(2hrs) 11. Neighborhood Development Strategies(16hrs) 12. Grey Be Gone:Giving Greyfields a New Life(2hrs) 13. Learning Lab by ESRI-5 or More Things You Didn't Know You Can Do with GIS (2hrs) 14. From the Ground Up: Economic Growth and Community Renewal(2hrs) 15. Banking on the Future:Tax-Increment Financing(2hrs) Total Continuing Education-47 hours William Arnold 1. Multiple Venting Methods(2hrs) 2. Analysis of Changes to the 2014 NEC(3hrs) 3. Sizing of Category I Venting Systems(2hrs) 4. Deck,Porch and Balcony Framing Connection(2hrs) 5. Legal Aspects of Ohio Code Administration(3hrs) 6. Wood Use in the IBC&Recognition of Fire-Retardant Treated Wood(3hrs) Total Continuing Education-15 hours Pam Shell 1. Excel Training(16hrs) Residential Demolition Program In 2016 the Department did not demolish any structures. Two vacant lots that were the result of previous demolitions,are currently under construction with new owner occupied single family dwellings. A third vacant lot is slated for new construction starting in the first quarter of 2017. This is a positive trend,as the amount of home foreclosures in the City continues to decrease and vacant lots are turning into assets by injecting new building construction into previously built-out neighborhoods. Page 7 Aliw•,P0,14 oh • ;' • • 4. . 4. 4 •';17 New House Construction on Stanley Road New House Construction on Revere Road former razed lot former razed lot R-sidenti,1 Foreclosur- R-gistratis , : Pro:ram In May of 2015,City Council enacted new registration requirements for residential foreclosures. The intent of the newly enacted legislation is to give the City notice of foreclosure filings and provide contact information of responsible parties that the City can contact in case of emergency or to remedy property maintenance issues. The City issued 10 Foreclosure Registrations of which 2 are currently vacant structures and 2 are no longer in foreclosure.In 2015 four structures in foreclosure were vacant. In 2014 there were approximately 27 new foreclosure filings, 10 in 2015 and 4 in 2016. The drop in new single family foreclosure filings is a strong indicator that housing continues to stabilize after the effects of the Great Recession. The department collected a total of$2,100 in registration fees for this program. Boards & Commissions Planning Commission In 2015 the Planning Commission reviewed 19 projects with requests for approval and collected$6,200 in fees. One notable project reviewed and approved included the approval of building facade upgrades for the three buildings at 33 Shiawassee Avenue with West Point Market opening their new flagship retail store in November. Also approved were exterior facade improvements for Target,Dewey's Pizza at Summit Mall, Burntwood Tavern and Firehouse Subs at the former Wendy's location. The value of all construction approved in 2016 by the Planning Commission is$13,983,239. ard off 4taftlding Zoning Appeals In 2016 the BZA decided on 22 requests for variance. The Board collected$5,200 in fees and had 9 meetings during the year. Page 8 Real Property Maintenance Board The Board conducted 2 meetings and heard 4 cases all of which were brought to the board by Zoning Staff pursuing orders to make repairs in order to remove code violations. Additionally,the board heard one appeal of orders issued by the Department. Three of the cases gained code compliance by owner action and one case had to be remedied by hiring a contractor to paint the structure. The work performed, totaling$4,200,has been assessed to the tax bill of the real property for reimbursement. Additionally,this is the first year that the Board now has an alternate member. The alternate member will fill in at a meeting if another member cannot attend. This will ensure that a quorum is in place,thereby reducing the potential for delays in gaining code compliance. Community Improvement Corporation The CIC met 13 times during the year and discussed numerous projects. The CIC petitioned to have vacant lots on Bancroft and Winchester Roads rezoned and then transferred the land to the City to add the land to Fort Island Park. The Bancroft Road lot was purchased from a private owner during the year as well. A vacant lot at 434 Holliston Drive was purchased at Sherriff's Auction for$17,000 and then resold for new single family home construction for$36,000. The CIC was able to net a total revenue of$15,623.23 for this project. Additionally,in 2016 the CIC authorized the preparation of plans and specifications for the installation of Southwestern Blvd.in Fairlawn Corporate Park and moved forward with installation of the roadway under the supervision of the City Engineer and Service Department.In December,the CIC received reimbursement for$100,000 of the roadway construction from an ODOT Jobs and Commerce grant. The CIC negotiated and approved a job Creation and Retention Grant for Risk International on Embassy Parkway. Finally,the CIC listed the vacant lot at 3241 Ridgewood for sale in conjunction with the neighboring vacant land for a future single family development. In addition to these important projects,in 2015 the CIC hired planning firm OHM to conduct a study of the existing multi-family residence district around the intersection of Chamberlain and South Miller Roads. The CIC conducted three task-force meetings with OHM and approved a final comprehensive redevelopment plan for this area. The City has already implemented two of the strategies recommended in the Plan with plans to continue implementing more in 2017. Page 9