2012 Financial Statement
CITY OF FAIRLAWN SUMMIT COUNTY
TABLE OF CONTENTS
TITLE PAGE
Independent Auditor’s Report ....................................................................................................................... 1
Management’s Discussion and Analysis ....................................................................................................... 3
Basic Financial Statements:
Government-Wide Financial Statements:
Statement of Net Position ........................................................................................................ 15
Statement of Activities ............................................................................................................. 16
Fund Financial Statements:
Balance Sheet
Governmental Funds ........................................................................................................ 17
Reconciliation of Total Governmental Fund Balances to Net Position of Governmental Activities ............................................................................ 18 Statement of Revenues, Expenditures and Changes in Fund Balances
Governmental Funds ......................................................................................................... 19 Reconciliation of the Statement of Revenues, Expenditures and Changes in Fund Balances of Governmental Funds to the Statement of Activities ......................... 20 Statement of Revenues, Expenditures and Changes in Fund Balance - Budget and Actual (Non-GAAP Budgetary Basis) General Fund .............................................................................................................. 21
Statement of Fiduciary Net Position Fiduciary Funds ................................................................................................................. 22
Notes to the Basic Financial Statements .................................................................................................... 23
Independent Auditor’s Report on Internal Control Over
Financial Reporting and on Compliance and Other Matters Required by Government Auditing Standards .......................................................................................... 53
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101 Central Plaza South, 700 Chase Tower, Canton, Ohio 44702‐1509
Phone: 330‐438‐0617 or 800‐443‐9272 Fax: 330‐471‐0001
www.ohioauditor.gov
1
INDEPENDENT AUDITOR’S REPORT
City of Fairlawn Summit County
3487 South Smith Road Fairlawn, Ohio 44333-3007
To the Honorable Mayor and Members of City Council:
Report on the Financial Statements
We have audited the accompanying financial statements of the governmental activities, each major fund, the discretely presented component unit and remaining fund information of the City of Fairlawn, Summit
County, Ohio (the City), as of and for the year ended December 31, 2012, and the related notes to the financial statements, which collectively comprise the City’s basic financial statements as listed in the table
of contents.
Management’s Responsibility for the Financial Statements
Management is responsible for preparing and fairly presenting these financial statements in accordance with accounting principles generally accepted in the United States of America; this includes designing,
implementing, and maintaining internal control relevant to preparing and fairly presenting financial statements that are free from material misstatement, whether due to fraud or error.
Auditor's Responsibility
Our responsibility is to opine on these financial statements based on our audit. We audited in accordance
with auditing standards generally accepted in the United States of America and the financial audit standards in the Comptroller General of the United States’ Government Auditing Standards. Those
standards require us to plan and perform the audit to reasonably assure the financial statements are free from material misstatement.
An audit requires obtaining evidence about financial statement amounts and disclosures. The procedures
selected depend on our judgment, including assessing the risks of material financial statement misstatement, whether due to fraud or error. In assessing those risks, we consider internal control
relevant to the City's preparation and fair presentation of the financial statements in order to design audit procedures that are appropriate in the circumstances, but not to the extent needed to opine on the
effectiveness of the City's internal control. Accordingly, we express no opinion. An audit also includes evaluating the appropriateness of management’s accounting policies and the reasonableness of their
significant accounting estimates, as well as our evaluation of the overall financial statement presentation.
We believe the audit evidence we obtained is sufficient and appropriate to support our audit opinions.
2
City of Fairlawn
Summit County Independent Auditor’s Report
Page 2
Opinion
In our opinion, the financial statements referred to above present fairly, in all material respects, the
respective financial position of the governmental activities, each major fund, the discretely presented component unit and remaining fund information of the City of Fairlawn, Summit County, Ohio, as of
December 31, 2012, and the respective changes in financial position and the budgetary comparison for the General fund thereof for the year then ended in accordance with the accounting principles generally
accepted in the United States of America.
Other Matters
Required Supplementary Information
Accounting principles generally accepted in the United States of America require this presentation to include Management’s discussion and analysis listed in the table of contents, to supplement the basic
financial statements. Although this information is not part of the basic financial statements, the Governmental Accounting Standards Board considers it essential for placing the basic financial
statements in an appropriate operational, economic, or historical context. We applied certain limited procedures to the required supplementary information in accordance with auditing standards generally
accepted in the United States of America, consisting of inquiries of management about the methods of preparing the information and comparing the information for consistency with management’s responses to
our inquiries, to the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements. We do not opine or provide any assurance on the information because the
limited procedures do not provide us with sufficient evidence to opine or provide any other assurance.
Other Reporting Required by Government Auditing Standards
In accordance with Government Auditing Standards, we have also issued our report dated July 26, 2013, on our consideration of the City’s internal control over financial reporting and our tests of its compliance
with certain provisions of laws, regulations, contracts and grant agreements and other matters. That report describes the scope of our internal control testing over financial reporting and compliance, and the
results of that testing, and does not opine on internal control over financial reporting or on compliance. That report is an integral part of an audit performed in accordance with Government Auditing Standards in
considering the City’s internal control over financial reporting and compliance.
Dave Yost Auditor of State
Columbus, Ohio
July 26, 2013
CITY OF FAIRLAWN, OHIO
MANAGEMENT’S DISCUSSION AND ANALYSIS
FOR THE YEAR ENDED DECEMBER 31, 2012
Unaudited
3
The management’s discussion and analysis of the City of Fairlawn’s (the “City”) financial performance provides an
overall review of the City’s financial activities for the year ended December 31, 2012. The intent of this discussion
and analysis is to look at the City’s financial performance as a whole; readers should also review the basic financial
statements and the notes to the basic financial statements to enhance their understanding of the City’s financial
performance.
Financial Highlights
Key financial highlights for 2012 are as follows:
The total net position of the City increased $1,209,550. The net position of governmental activities increased
$1,209,550 or 1.65% from 2011, to a total of $74,663,154 in 2012.
General revenues accounted for $15,492,364 of total governmental activities revenue. Program specific
revenues accounted for $2,086,011 or 11.87% of total governmental activities revenue.
The City had $16,368,825 in expenses related to governmental activities; $2,086,011 of these expenses were
offset by program specific charges for services, grants or contributions. The remaining expenses of the
governmental activities of $14,282,814 were offset by general revenues (primarily property taxes, income taxes
and unrestricted grants and entitlements, including Joint Economic Development District (JEDD) revenues).
The City has three major funds, the general fund, bond retirement fund and capital improvement fund. The
general fund, the largest major fund, had revenues and other financing sources of $13,333,328 in 2012. This
represents an increase of $124,590 from 2011 revenues and other financing sources. The expenditures and
other financing uses of the general fund, which totaled $11,279,730 in 2012, increased $90,386 from 2011. The
net increase in fund balance for the general fund was $2,008,497 or 16.87%.
The bond retirement fund had revenues and other financing sources of $146,709 in 2012. The expenditures and
other financing uses of the bond retirement fund totaled $140,835 in 2012. The net increase in fund balance for
the bond retirement fund was $5,874 or 69.80%.
The capital improvement fund had revenues and other financing sources of $7,245,462 in 2012. The
expenditures of the capital improvement fund totaled $7,230,344 in 2012. The net increase in fund balance for
the capital improvement fund was $15,118 or 0.52%.
Using this Annual Financial Report
This annual report consists of a series of financial statements and notes to these statements. The statements are
organized so the reader can understand the City as a financial whole, an entire operating entity. The statements then
proceed to provide an increasingly detailed look at specific financial activities.
The statement of net position and statement of activities provide information about the activities of the City as a
whole, presenting both an aggregate view of the City’s finances and a longer-term view of those finances. Fund
financial statements provide the next level of detail. For governmental funds, these statements tell how services
were financed in the short-term as well as what remains for future spending. The fund financial statements also look
at the City’s most significant funds with all other nonmajor funds presented in total in one column.
CITY OF FAIRLAWN, OHIO
MANAGEMENT’S DISCUSSION AND ANALYSIS
FOR THE YEAR ENDED DECEMBER 31, 2012
Unaudited
4
Reporting the City as a Whole
Statement of Net Position and the Statement of Activities
While this document contains a large number of funds used by the City to provide programs and activities, the view
of the City as a whole looks at all financial transactions and asks the question, “How did we do financially during
2012?” The statement of net position and the statement of activities answer this question. These statements include
all assets, liabilities, revenues and expenses using the accrual basis of accounting similar to the accounting used by
most private-sector companies. This basis of accounting will take into account all of the current year’s revenues and
expenses regardless of when cash is received or paid.
These two statements report the City’s net position and changes in net position. This change in net position is
important because it tells the reader that, for the City as a whole, the financial position of the City has improved or
diminished. The causes of this change may be the result of many factors, some financial, some not. Non-financial
factors include the City’s property tax base, current property tax laws in Ohio restricting revenue growth, facility
conditions, required community programs and other factors.
In the statement of net position and the statement of activities, the Governmental activities include the City’s
programs and services including police, fire and rescue, street maintenance, capital improvements and general
administration. These services are funded primarily by property and income taxes and intergovernmental revenues
including federal and state grants and other shared revenues.
The City’s statement of net position and statement of activities can be found on pages 15-16 of this report.
Reporting the City’s Most Significant Funds
Fund Financial Statements
A fund is a grouping of related accounts that is used to maintain control over resources that have been segregated for
specific activities or objectives. The City, like other state and local governments, uses fund accounting to ensure
and demonstrate compliance with finance-related legal requirements. All of the funds of the City can be divided
into two categories: governmental funds and fiduciary funds.
Fund financial reports provide detailed information about the City’s major funds. The City uses many funds to
account for a multitude of financial transactions. However, these fund financial statements focus on the City’s most
significant funds. The analysis of the City’s major governmental funds begins on page 9.
Governmental Funds
Governmental funds are used to account for essentially the same functions reported as governmental activities in the
government-wide financial statements. However, unlike the government-wide financial statements, governmental
fund financial statements focus on near-term inflows and outflows of spendable resources, as well as on balances of
spendable resources available at the end of the fiscal year. Such information may be useful in evaluating a
government’s near-term financing requirements.
Because the focus of the governmental funds is narrower than that of the government-wide financial statements, it is
useful to compare the information presented for governmental funds with similar information presented for
governmental activities in the government-wide financial statements. By doing so, the readers may better
understand the long-term impact of the government’s near-term financing decisions.
CITY OF FAIRLAWN, OHIO
MANAGEMENT’S DISCUSSION AND ANALYSIS
FOR THE YEAR ENDED DECEMBER 31, 2012
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Both the governmental fund balance sheet and the governmental fund statement of revenues, expenditures, and
changes in fund balances provide a reconciliation to facilitate this comparison between governmental funds and
governmental activities.
The City maintains a multitude of individual governmental funds. The City has segregated these funds into major
funds and nonmajor funds. The City’s major governmental funds are the general fund, bond retirement fund and
capital improvement fund. Information for major funds is presented separately in the governmental fund balance
sheet and in the governmental statement of revenues, expenditures, and changes in fund balances. Data from the
other governmental funds are combined into a single, aggregated presentation. The basic governmental fund
financial statements can be found on pages 17-21 of this report.
Fiduciary Funds
Fiduciary funds are used to account for resources held for the benefit of parties outside the City. Fiduciary funds are
not reflected in the government-wide financial statement because the resources of those funds are not available to
support the City’s own programs. The City’s only fiduciary funds are agency funds. Agency funds are custodial in
nature (assets equal liabilities) and do not involve the measurement of results of operations. The basic fiduciary
fund financial statement can be found on page 22 of this report.
Notes to the Basic Financial Statements
The notes provide additional information that is essential to a full understanding of the data provided in the
government-wide and fund financial statements. These notes to the basic financial statements can be found on pages
23-51 of this report.
Government-Wide Financial Analysis
The Statement of Net Position provides the perspective of the City as a whole. The table below provides a summary
of the City’s net position for 2012 compared to 2011:
CITY OF FAIRLAWN, OHIO
MANAGEMENT’S DISCUSSION AND ANALYSIS
FOR THE YEAR ENDED DECEMBER 31, 2012
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Net Position
Governmental Governmental
Activities Activities
2012 2011
Assets
Current and other assets 21,750,038$ 19,356,210$
Capital assets, net 61,153,632 62,759,792
Total assets 82,903,670 82,116,002
Liabilities
Current and other liabilities 1,047,139 1,720,208
Long-term liabilities 6,431,535 6,942,190
Total liabilities 7,478,674 8,662,398
Total deferred inflows of resources 761,842 -
Total liabilities and deferred inflows of resources 8,240,516 8,662,398
Net Position
Net investment in capital assets 56,075,250 57,009,118
Restricted 4,730,986 4,842,587
Unrestricted 13,856,918 11,601,899
Total net position 74,663,154$ 73,453,604$
Over time, net position can serve as a useful indicator of a government’s financial position. At December 31, 2012,
the City’s assets exceeded liabilities by $74,663,154.
Capital assets reported on the government-wide statements represent the largest portion of the City’s assets. At
year-end, capital assets represented 73.76% of total assets. Capital assets include land, land improvements,
buildings and improvements, machinery and equipment, licensed vehicles, infrastructure and construction in
progress. Capital assets, net of related debt to acquire the assets at December 31, 2012, were $56,075,250. These
capital assets are used to provide services to citizens and are not available for future spending. Although the City’s
investment in capital assets is reported net of related debt, it should be noted that the resources to repay the debt
must be provided from other sources, since capital assets may not be used to liquidate these liabilities.
A portion of the City’s net position, $4,730,986, represents resources that are subject to external restriction on how
they may be used. In the governmental activities, the remaining balance of unrestricted net position of $13,856,918
may be used to meet the government’s ongoing obligations to citizens and creditors.
The table below shows the change in net position for fiscal years 2012 and 2011.
CITY OF FAIRLAWN, OHIO
MANAGEMENT’S DISCUSSION AND ANALYSIS
FOR THE YEAR ENDED DECEMBER 31, 2012
Unaudited
7
Change in Net Position
Governmental Governmental
Activities Activities
2012 2011
Revenues
Program revenues:
Charges for services 1,033,478$ 940,055$
Operating grants and contributions 331,545 408,162
Capital grants and contributions 720,988 84,370
Total program revenues 2,086,011 1,432,587
General revenues:
Property and other taxes 998,924 1,089,410
Income taxes 10,227,345 9,272,072
JEDD revenues 2,823,033 2,846,855
Unrestricted grants and entitlements 1,028,872 1,363,207
Investment earnings 29,044 25,129
Miscellaneous 385,146 86,260
Total general revenues 15,492,364 14,682,933
Total revenues 17,578,375$ 16,115,520$
Expenses
General government 3,744,352$ 2,669,058$
Security of persons and property 6,370,474 6,369,280
Public health and welfare 118,910 117,996
Transportation 4,115,746 4,381,927
Community environment 361,857 58,394
Leisure time activity 455,823 423,062
Economic development 10,000 -
Utility services 948,396 885,373
Interest and fiscal charges 243,267 300,316
Total expenses 16,368,825 15,205,406
Change in net position 1,209,550 910,114
Net position at beginning of year 73,453,604 72,543,490
Net position at end of year 74,663,154$ 73,453,604$
Governmental Activities
Governmental activities net position increased $1,209,550 in 2012. The increase is largely due an increase in
income tax receipts.
Security of persons and property, which primarily supports the operations of the police and fire departments
accounted for $6,370,474 of the total expenses of the City. These expenses were partially funded by $375,397 in
direct charges to users of the services and $21,329 in operating grants and contributions. Transportation expenses
totaled $4,115,746. Transportation expenses were partially funded by $925 in direct charges to users of the services,
$305,216 in operating grants and contributions, and $688,373 in capital grants and contributions.
CITY OF FAIRLAWN, OHIO
MANAGEMENT’S DISCUSSION AND ANALYSIS
FOR THE YEAR ENDED DECEMBER 31, 2012
Unaudited
8
The county, state, and federal governments contributed to the City a total of $331,545 in operating grants and
contributions. These revenues are restricted to a particular program or purpose. Of the total operating grants and
contributions, $21,329 subsidized security of persons and property, $305,216 subsidized transportation programs,
and $5,000 subsidized utility services.
General revenues totaled $15,492,364, and amounted to 88.13% of total governmental revenues. These revenues
primarily consist of property and income tax revenues of $11,226,269 and JEDD revenues of $2,823,033.
The graph below illustrates the City’s dependence upon general revenues as program revenues are not sufficient to
cover total governmental expenses.
The statement of activities shows the cost of program services and the charges for services and grants offsetting
those services. The following table shows, for governmental activities, the total cost of services and the net cost of
services. That is, it identifies the cost of these services supported by tax revenue and unrestricted grants and
entitlements.
Total Cost of Net Cost of Total Cost of Net Cost of
Services Services Services Services
2012 2012 2011 2011
Program Expenses:
General government 3,744,352$ 3,362,012$ 2,669,058$ 2,179,538$
Security of persons and property 6,370,474 5,973,748 6,369,280 6,028,306
Public health and welfare 118,910 118,910 117,996 117,996
Transportation 4,115,746 3,121,232 4,381,927 3,936,161
Community environment 361,857 310,371 58,394 58,394
Leisure time activity 455,823 440,735 423,062 408,193
Economic development 10,000 10,000 - -
Utility services 948,396 702,539 885,373 743,915
Interest and fiscal charges 243,267 243,267 300,316 300,316
Total 16,368,825$ 14,282,814$ 15,205,406$ 13,772,819$
Governmental Activities
$-
$2,000,000
$4,000,000
$6,000,000
$8,000,000
$10,000,000
$12,000,000
$14,000,000
$16,000,000
$18,000,000
2012 2011
$2,086,011 $1,432,587
$16,368,825 $15,205,406
Governmental Activities - Program Revenues vs. Total Expenses
Program Revenues
Expenses
CITY OF FAIRLAWN, OHIO
MANAGEMENT’S DISCUSSION AND ANALYSIS
FOR THE YEAR ENDED DECEMBER 31, 2012
Unaudited
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The dependence upon general revenues for governmental activities is apparent, with 87.26% of expenses supported
through taxes and other general revenues.
The chart below illustrates the City’s program revenues versus general revenues for 2012 and 2011:
Financial Analysis of the Government’s Funds
As noted earlier, the City uses fund accounting to ensure and demonstrate compliance with finance-related legal
requirements.
Governmental Funds
The focus of the City’s governmental funds is to provide information on near-term inflows, outflows, and balances
of spendable resources. Such information is useful in assessing the City’s financing requirements. In particular,
unassigned fund balance serves as a useful measure of the City’s net resources available for spending at year-end.
The City’s governmental funds (as presented on the balance sheet on page 17) reported a combined fund balance of
$17,806,071 which is $1,989,722 more than last year’s total of $15,816,349. The schedule below indicates the fund
balances and the total change in fund balances as of December 31, 2012 and 2011 for all major and nonmajor
governmental funds.
Fund Balances Fund Balances Increase
12/31/12 12/31/11 (Decrease)
Major funds:
General 13,914,129$ 11,905,632$ 2,008,497$ 16.87 %
Bond retirement 14,290 8,416 5,874 69.80 %
Capital improvement 2,903,428 2,888,310 15,118 0.52 %
Other nonmajor governmental funds 974,224 1,013,991 (39,767) (3.92) %
Total 17,806,071$ 15,816,349$ 1,989,722$ 12.58 %
Percentage
Change
$-
$2,000,000
$4,000,000
$6,000,000
$8,000,000
$10,000,000
$12,000,000
$14,000,000
$16,000,000
2012 2011
$2,086,011 $1,432,587
$15,492,364 $14,682,933
Governmental Activities - General and Program Revenues
Program Revenues
General Revenues
CITY OF FAIRLAWN, OHIO
MANAGEMENT’S DISCUSSION AND ANALYSIS
FOR THE YEAR ENDED DECEMBER 31, 2012
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10
General Fund
The City’s general fund balance increased by $2,008,497. The table that follows assists in illustrating the revenues
of the general fund.
2012 2011
Amount Amount
Revenues
Taxes 8,770,352$ 7,878,863$ 11.31 %
Charges for services 479,868 366,067 31.09 %
Licenses and permits 168,593 215,213 (21.66) %
Fines and forfeitures 134,159 139,783 (4.02) %
Intergovernmental 1,190,081 1,365,859 (12.87) %
Investment income 21,565 23,202 (7.06) %
JEDD revenues 2,332,631 3,038,493 (23.23) %
Other 186,079 180,608 3.03 %
Total 13,283,328$ 13,208,088$ 0.57 %
Percentage
Change
Tax revenue represents 66.03% of all general fund revenue. Overall, tax revenue increased by 11.31% as compared
to the prior year. The decrease in JEDD revenue reflects a ‘catch-up’ payment received in 2011.
The table that follows assists in illustrating the expenditures of the general fund.
Taxes
66.03%
Charges for
services
3.61%
Licenses
& permits
1.27%
Fines &
forfeitures
1.01%
Intergovern
mental
8.96%
Investment
income
0.16%
JEDD
revenues
17.56%
Other
1.40%
Revenues 2012
Taxes
59.65%
Charges for
services
2.77%
Licenses
& permits
1.63%
Fines &
forfeitures
1.06%
Intergovern
mental
10.34%
Investment
income
0.18%
JEDD
revenues
23.00%
Other
1.37%
Revenues 2011
CITY OF FAIRLAWN, OHIO
MANAGEMENT’S DISCUSSION AND ANALYSIS
FOR THE YEAR ENDED DECEMBER 31, 2012
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11
2012 2011
Amount Amount
Expenditures
General government 2,639,186$ 2,660,926$ (0.82) %
Security of persons and property 5,358,420 5,511,267 (2.77) %
Public health and welfare 118,910 117,996 0.77 %
Transportation 1,871,835 1,979,052 (5.42) %
Community environment 351,400 53,598 555.62 %
Leisure time activity 367,426 326,847 12.42 %
Economic development 10,000 - - %
Utility services 190,053 207,572 (8.44) %
Total 10,907,230$ 10,857,258$ 0.46 %
Percentage
Change
Expenditures for general government remained comparable to 2011. Building and Zoning expenditure, however,
was reclassified from general government to community environment in 2012, which accounts for the increase in
community environment expenditure. All other expenditures remained comparable to 2011.
Bond Retirement Fund
The bond retirement fund had revenues and other financing sources of $146,709 in 2012. The expenditures and
other financing uses of the bond retirement fund totaled $140,835 in 2012. The net increase in fund balance for the
bond retirement fund was $5,874 or 69.80%. Proceeds from special assessments are collected in the bond retirement
fund and used to pay the debt service for special assessed projects. Delinquent collection of assessments has caused
fluctuation in the fund balance.
General
government
24.20%Security of
persons and
property
49.13%
Public health
and welfare
1.09%
Transportati
on
17.16%
Community
environment
3.22%
Leisure time
activity
3.37%Economic
development
0.09%
Utility
services
1.74%
Expenditures 2012
General
government
24.51%Security of
persons and
property
50.76%
Public
health and
welfare
1.09%
Transportati
on
18.23%
Community
environment
0.49%
Utility
services
1.91%Leisure time
activity
3.01%
Expenditures 2011
CITY OF FAIRLAWN, OHIO
MANAGEMENT’S DISCUSSION AND ANALYSIS
FOR THE YEAR ENDED DECEMBER 31, 2012
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12
Capital Improvement Fund
The capital improvement fund had revenues and other financing sources of $7,245,462 in 2012. The expenditures of
the capital improvement fund totaled $7,230,344 in 2012. The net increase in fund balance for the capital
improvement fund was $15,118 or 0.52%.
Budgeting Highlights
The City’s budgeting process is prescribed by the Ohio Revised Code (ORC). Essentially the budget is the City’s
appropriations which are restricted by the amounts of anticipated revenues certified by the County Budget
Commission in accordance with the ORC. Therefore, the City’s plans or desires cannot be totally reflected in the
original budget. If budgeted revenues are adjusted due to actual activity then the appropriations can be adjusted
accordingly.
Budgetary information is presented for the general fund. Budgeted intergovernmental revenue was decreased to
reflect the decrease in local government funding provided by the state. Actual income taxes, sewer tap-in fees, and
estate taxes were greater than anticipated. The budget for transportation expenditures was increased to cover a
portion of the cost of the 2012 street repair program. The budget for economic development expenditures was
increased to subsidize the operations of the Community Improvement Corporation of Fairlawn, a discretely
presented component unit of the City; however, the actual expenditures were significantly less than anticipated.
Security of persons and property expenditures were less than budgeted as several departments were understaffed
during 2012.
Capital Assets and Debt Administration
Capital Assets
At the end of fiscal 2012, the City had $61,153,632 (net of accumulated depreciation) invested in land, construction
in progress, buildings and improvements, land improvements, machinery and equipment, licensed vehicles and
infrastructure. The following table shows fiscal 2012 balances compared to 2011:
Capital Assets at December 31
(Net of Depreciation)
Governmental Activities
2012 2011
Land 2,357,497$ 3,229,638$
Construction in progress 829,507 10,927
Buildings and improvements 10,201,529 10,474,426
Land improvements 1,657,574 1,740,401
Licensed vehicles 1,266,336 1,356,528
Machinery and equipment 1,597,761 1,738,969
Infrastructure 43,243,428 44,208,903
Totals 61,153,632$ 62,759,792$
The following graphs show the breakdown of governmental capital assets by category for 2012 and 2011.
CITY OF FAIRLAWN, OHIO
MANAGEMENT’S DISCUSSION AND ANALYSIS
FOR THE YEAR ENDED DECEMBER 31, 2012
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The City’s largest capital asset category is infrastructure which includes roads, bridges, culverts, sidewalks and
curbs. These items are immovable and of value only to the City, however, the annual cost of purchasing these items
is quite significant. The net book value of the City’s infrastructure (cost less accumulated depreciation) represents
approximately 70.71% of the City’s total governmental capital assets at December 31, 2012.
See Note 9 for more detail on the City’s capital assets.
Debt Administration
The City had the following long-term obligations outstanding at December 31, 2012 and 2011:
Governmental Activities
2012 2011
General obligation bonds 4,725,000$ 5,505,000$
OPWC loans 168,574 245,674
Compensated absences 1,353,153 1,191,516
Total long-term obligations 6,246,727$ 6,942,190$
See Note 10 for more detail on the City’s long-term obligations.
Economic Conditions and Next Year’s General Fund Budget Outlook
The City of Fairlawn is a residential community with a strong diversified business base. The City is home to
several large corporations, a multitude of small, diverse businesses, and five thriving retail centers, including
Summit Mall, Rosemont Commons, the Shops at Fairlawn, the Fairlawn Towne Center, and Miller-Market Square.
The City’s convenient location continues to attract and retain growing businesses.
Land3.86%
Construction
in progress
1.36%
Buildings &
improvements
16.68%
Land improvements2.71%
Licensed vehicles2.07%
Machinery &
equipment
2.61%Infrastructure
70.71%
Capital Assets - Governmental
Activities 2012
Land
5.15%
Construction
in progress
0.02%
Buildings &
improvements
16.69%
Land
improvements
2.77%
Licensed vehicles2.16%
Machinery &
equipment
2.77%
Infrastructure
70.44%
Capital Assets - Governmental
Activities 2011
CITY OF FAIRLAWN, OHIO
MANAGEMENT’S DISCUSSION AND ANALYSIS
FOR THE YEAR ENDED DECEMBER 31, 2012
Unaudited
14
The City’s Land Use Plan designated 200+ acres of former farmland as an office park in the City’s southwest
corner. Fairlawn Corporate Park continues to develop as planned, work will begin on the A. Schulman building
soon. The City has formed a Community Improvement Corporation (CIC) to expand its economic development
capabilities and to attract and retain businesses. The CIC recently hired a commercial real estate firm to market the
Fairlawn Corporate Park.
The City is proud to offer outstanding city services to its residents. In addition to excellent police and fire protection,
Fairlawn safety forces are active in the community, offering education programs such as Drug Abuse Resistance
Education (DARE), Fire Prevention, and Safety Town for our youngest residents. Fairlawn police support
neighborhood Block Parent groups, offer residential checks and a Senior Call program to check on senior citizens
living alone. The popular Special Traffic Enforcement Program boosts traffic control where residents most see a
need. The City’s highly trained emergency medical teams are outfitted with advanced medical equipment and
provide free emergency medical care to Fairlawn residents. The Municipal Service Center Complex houses all
public service functions and equipment in one area. The City provides trash and recycling services at no charge to
residents at the Andrew Sombati Compactor site, an all-weather drive-thru trash compactor facility.
The City operates seventy (70) acres of parks which offer year-round recreational programs for children and adults.
The Learning Resource Center, staffed with a full-time Naturalist, offers nature-related programs and lectures to
groups of all ages. The City recently added the adult and youth soccer fields and a community garden to the
Fairlawn parks system.
The City’s primary revenue source is the 2% local income tax withheld on the estimated 40,000 people working in
the City. Income tax receipts increased 2.9% in 2012 as compared to the previous year.
The City is projecting a slight increase in general fund revenue, net of interfund transfers and advances, in 2013.
Expenditures for 2013, net of interfund transfers and advances, are budgeted at 1.9% greater than 2012 due to wage
increases and general inflation. Programs supported by the general fund are budgeted at the same level of service as
last year.
Contacting the City’s Financial Management
This financial report is designed to provide our citizens, taxpayers, investors and creditors with a general overview
of the City’s finances and to show the City’s accountability for the money it receives. If you have questions about
this report or need additional financial information, contact Mr. Jerome E. Apple, Finance Director, City of
Fairlawn, 3487 S. Smith Road, Fairlawn, Ohio 44333.
Primary Government Component Unit
Community
Improvement
Governmental Corporation
Activities of Fairlawn
Assets:
Equity in pooled cash and cash equivalents 16,910,697$ 99,094$
Cash and cash equivalents in segregated accounts 11,665 -
Receivables:
Income taxes 2,063,060 -
Real and other taxes 829,976 -
Accounts 53,173 -
Special assessments 507,252 -
Accrued interest 13,289 -
Due from other governments 874,929 -
Materials and supplies inventory 408,692 -
Prepayments 77,305 725
Assets held for sale - 296,000
Capital assets:
Land and construction in progress 3,187,004 -
Depreciable capital assets, net 57,966,628 -
Total capital assets, net 61,153,632 -
Total assets 82,903,670 395,819
Liabilities:
Accounts payable 229,578 66
Contracts payable 176,776 221,484
Accrued wages and benefits payable 105,569 -
Compensated absences payable 70,746 -
Due to other governments 449,713 -
Accrued interest payable 14,757 -
Long-term liabilities:
Due within one year 908,857 -
Due in more than one year 5,522,678 -
Total liabilities 7,478,674 221,550
Deferred inflows of resources:
Property taxes levied for the next fiscal year 761,842 -
Total deferred inflows of resources 761,842 -
Total liabilities and deferred inflows of resources 8,240,516 221,550
Net position:
Net investment in capital assets 56,075,250 -
Restricted for:
Debt service 182,023 -
Capital projects 3,473,869 -
Other purposes 1,075,094 -
Unrestricted (deficit) 13,856,918 174,269
Total net position 74,663,154$ 174,269$
SEE ACCOMPANYING NOTES TO THE BASIC FINANCIAL STATEMENTS
CITY OF FAIRLAWN, OHIO
STATEMENT OF NET POSITION
DECEMBER 31, 2012
15
Primary Component
Government Unit
Community
Operating Capital Improvement
Charges for Grants and Grants and Governmental Corporation
Expenses Services Contributions Contributions Activities of Fairlawn
Governmental activities:
Current:
General government 3,744,352$ 349,725$ -$ 32,615$ (3,362,012)$ -$
Security of persons and property 6,370,474 375,397 21,329 - (5,973,748) -
Public health and welfare 118,910 - - - (118,910) -
Transportation 4,115,746 925 305,216 688,373 (3,121,232) -
Community environment 361,857 51,486 - - (310,371) -
Leisure time activity 455,823 15,088 - - (440,735) -
Economic development 10,000 - - - (10,000) -
Utility services 948,396 240,857 5,000 - (702,539) -
Interest and fiscal charges 243,267 - - - (243,267) -
Total governmental activities 16,368,825$ 1,033,478$ 331,545$ 720,988$ (14,282,814) -
Component Unit:
Community Improvement Corporation
of Fairlawn 691,731$ -$ 10,000$ 856,000$ - 174,269
General revenues:
Property taxes levied for:
General purposes 833,887 -
Police and fire pension 165,037 -
Income taxes levied for:
General purposes 7,973,374 -
Capital outlay 2,253,971 -
Grants and entitlements not restricted
to specific programs 1,028,872 -
JEDD revenues 2,823,033 -
Investment earnings 29,044 -
Miscellaneous 385,146 -
Total general revenues 15,492,364 -
Change in net position 1,209,550 174,269
Net position at beginning of year 73,453,604 -
Net position at end of year 74,663,154$ 174,269$
and Changes in Net Position
Net (Expense) Revenues
SEE ACCOMPANYING NOTES TO THE BASIC FINANCIAL STATEMENTS
CITY OF FAIRLAWN, OHIO
STATEMENT OF ACTIVITIES
FOR THE YEAR ENDED DECEMBER 31, 2012
Program Revenues
16
Other Total
Bond Capital Governmental Governmental
General Retirement Improvement Funds Funds
Assets:
Equity in pooled cash and cash equivalents 13,030,040$ 14,290$ 2,756,887$ 1,109,480$ 16,910,697$
Cash and cash equivalents in segregated accounts 11,665 - - - 11,665
Receivables:
Income taxes 1,547,295 - 515,765 - 2,063,060
Real and other taxes 649,245 - - 180,731 829,976
Accounts 52,641 - - 532 53,173
Special assessments - 172,790 334,462 - 507,252
Accrued interest 12,843 - - 446 13,289
Due from other funds - - - 27 27
Due from other governments 708,985 - 10,677 155,267 874,929
Materials and supplies inventory 408,692 - - - 408,692
Prepayments 77,305 - - - 77,305
Total assets 16,498,711$ 187,080$ 3,617,791$ 1,446,483$ 21,750,065$
Liabilities:
Accounts payable 193,962$ -$ 11,795$ 23,821$ 229,578$
Contracts payable 13,047 - 163,729 - 176,776
Accrued wages and benefits payable 105,569 - - - 105,569
Compensated absences payable 70,746 - - - 70,746
Due to other funds 27 - - - 27
Due to other governments 312,746 - - 136,967 449,713
Total liabilities 696,097 - 175,524 160,788 1,032,409
Deferred inflows of resources:
Property taxes levied for the next fiscal year 592,543 - - 169,299 761,842
Delinquent property tax revenue not available 39,981 - - 11,432 51,413
Accrued interest not available 10,501 - - 365 10,866
Special assessments revenue not available - 172,790 334,462 - 507,252
Miscellaneous revenue not available 32,513 - - - 32,513
Income tax revenue not available 581,100 - 193,700 - 774,800
Intergovernmental revenue not available 141,445 - 10,677 130,375 282,497
JEDD revenues not available 490,402 - - - 490,402
Total deferred inflows of resources 1,888,485 172,790 538,839 311,471 2,911,585
Total liabilities and deferred inflows of resources 2,584,582 172,790 714,363 472,259 3,943,994
Fund balances:
Nonspendable 512,738 - - - 512,738
Restricted - 14,290 2,903,428 932,922 3,850,640
Committed 5,000 - - 41,302 46,302
Assigned 437,294 - - - 437,294
Unassigned (deficit)12,959,097 - - - 12,959,097
Total fund balances 13,914,129 14,290 2,903,428 974,224 17,806,071
Total liabilities, deferred inflows
of resources and fund balances 16,498,711$ 187,080$ 3,617,791$ 1,446,483$ 21,750,065$
DECEMBER 31, 2012
SEE ACCOMPANYING NOTES TO THE BASIC FINANCIAL STATEMENTS
CITY OF FAIRLAWN, OHIO
BALANCE SHEET
GOVERNMENTAL FUNDS
17
Total governmental fund balances 17,806,071$
Amounts reported for governmental activities on the
statement of net position are different because:
Capital assets used in governmental activities are not financial
resources and therefore are not reported in the funds. 61,153,632
Other long-term assets are not available to pay for current-
period expenditures and therefore are deferred inflows in the funds.
Income taxes receivable 774,800$
Real and other taxes receivable 51,413
Accounts receivable 32,513
Special assessments receivable 507,252
Accrued interest receivable 10,866
Due from other governments 772,899
Total 2,149,743
Accrued interest payable is not due and payable in the current
period and therefore is not reported in the funds. (14,757)
Unamortized premiums (discounts) on bond issuances are not recognized
in the funds.(184,808)
Long-term liabilities, including bonds payable, are not due and
payable in the current period and therefore are not reported
in the funds.
Compensated absences (1,353,153)
General obligation bonds payable (4,725,000)
Loans payable (168,574)
Total (6,246,727)
Net position of governmental activities 74,663,154$
DECEMBER 31, 2012
SEE ACCOMPANYING NOTES TO THE BASIC FINANCIAL STATEMENTS
CITY OF FAIRLAWN, OHIO
RECONCILIATION OF TOTAL GOVERNMENTAL FUND BALANCES TO
NET POSITION OF GOVERNMENTAL ACTIVITIES
18
Other Total
Bond Capital Governmental Governmental
General Retirement Improvement Funds Funds
Revenues:
Income taxes 7,907,081$ -$ 2,231,873$ -$ 10,138,954$
Real and other taxes 863,271 - - 169,128 1,032,399
Charges for services 479,868 - - 137,802 617,670
Licenses and permits 168,593 - - - 168,593
Fines and forfeitures 134,159 - - 2,130 136,289
Intergovernmental 1,190,081 - - 329,696 1,519,777
Special assessments - 96,709 53,145 - 149,854
Investment income 21,565 - - 720 22,285
Rental income 78,643 - - - 78,643
Contributions and donations 26,384 - 250,000 - 276,384
JEDD revenues 2,332,631 - - - 2,332,631
Other 81,052 - 22,556 17,548 121,156
Total revenues 13,283,328 96,709 2,557,574 657,024 16,594,635
Expenditures:
Current:
General government 2,639,186 133 - - 2,639,319
Security of persons and property 5,358,420 - - 562,184 5,920,604
Public health and welfare 118,910 - - - 118,910
Transportation 1,871,835 - - 334,409 2,206,244
Community environment 351,400 - - - 351,400
Leisure time activity 367,426 - - - 367,426
Economic development 10,000 - - - 10,000
Utility services 190,053 - - 88,130 278,183
Capital outlay - - 1,616,611 16,193 1,632,804
Debt service:
Principal retirement - 77,100 5,280,000 - 5,357,100
Interest and fiscal charges - 13,602 245,845 - 259,447
Bond issuance costs - - 87,888 - 87,888
Total expenditures 10,907,230 90,835 7,230,344 1,000,916 19,229,325
Excess (deficiency) of revenues
over (under) expenditures 2,376,098 5,874 (4,672,770) (343,892) (2,634,690)
Other financing sources (uses):
Bond issuance - - 4,500,000 - 4,500,000
Advances in 50,000 50,000 - - 100,000
Advances (out)(50,000) (50,000) - - (100,000)
Transfers in - - - 322,500 322,500
Transfers (out)(322,500) - - - (322,500)
Premium on bond issuance - - 187,888 - 187,888
Total other financing sources (uses)(322,500) - 4,687,888 322,500 4,687,888
Net change in fund balances 2,053,598 5,874 15,118 (21,392) 2,053,198
Fund balances at beginning of year 11,905,632 8,416 2,888,310 1,013,991 15,816,349
Decrease in reserve for inventory (45,101) - - (18,375) (63,476)
Fund balances at end of year 13,914,129$ 14,290$ 2,903,428$ 974,224$ 17,806,071$
FOR THE YEAR ENDED DECEMBER 31, 2012
SEE ACCOMPANYING NOTES TO THE BASIC FINANCIAL STATEMENTS
CITY OF FAIRLAWN, OHIO
STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
GOVERNMENTAL FUNDS
19
Net change in fund balances - total governmental funds 2,053,198$
Amounts reported for governmental activities in the
statement of activities are different because:
Governmental funds report capital outlays as expenditures. However, in the statement
of activities, the cost of those assets is allocated over their estimated useful lives as
depreciation expense. This is the amount by which depreciation expense exceeds
capital outlays in the current period.
Capital asset additions 832,473$
Current year depreciation (2,229,445)
Total (1,396,972)
The net effect of various miscellaneous transactions involving capital assets
(i.e., sales, disposals, trade-ins, and donations) is to decrease net assets.(209,188)
Revenues in the statement of activities that do not provide current
financial resources are not reported as revenues in the funds.
Income taxes 88,391
Real and other taxes (33,475)
Licenses and permits 32,283
Intergovernmental revenues (163,723)
Special assessments (117,239)
Investment income 6,759
JEDD revenues 490,402
Other (1,165)
Total 302,233
Governmental funds report expenditures for inventory when purchased. However,
in the statement of activities, they are reported as an expense when consumed.(63,476)
Proceeds of bonds, loans and capital leases are reported as an other financing source
in the governmental funds, however, in the statement of activities, they are not
reported as revenues as they increase the liabilities on the statement of net position.(4,500,000)
Repayment of bond and lease principal is an expenditure in the governmental funds,
but the repayment reduces long-term liabilities on the statement of net position.5,357,100
Premiums on general obligation bonds are recognized as other financing
sources in the governmental funds, however, they are amortized over
the life of the issuance in the statement of activities.(187,888)
In the statement of activities, interest is accrued on outstanding bonds and loans,
whereas in governmental funds, an interest expenditure is reported when due. 16,180
Some expenses reported in the statement of activities, such as compensated
absences, do not require the use of current financial resources and therefore
are not reported as expenditures in governmental funds.(161,637)
Change in net position of governmental activities 1,209,550$
FOR THE YEAR ENDED DECEMBER 31, 2012
SEE ACCOMPANYING NOTES TO THE BASIC FINANCIAL STATEMENTS
CITY OF FAIRLAWN, OHIO
RECONCILIATION OF THE STATEMENT OF REVENUES, EXPENDITURES AND CHANGES
IN FUND BALANCES OF GOVERNMENTAL FUNDS TO THE STATEMENT OF ACTIVITIES
20
Variance with
Final Budget
Positive
Original Final Actual (Negative)
Revenues:
Income taxes 6,153,385$ 6,153,385$ 7,797,796$ 1,644,411$
Real and other taxes 810,474 791,674 846,550 54,876
Charges for services 363,750 357,250 480,950 123,700
Licenses and permits 178,700 159,800 194,990 35,190
Fines and forfeitures 131,000 128,000 136,524 8,524
Intergovernmental 893,720 733,720 1,516,824 783,104
Investment income 20,000 20,000 24,056 4,056
Rental income 71,500 71,500 78,958 7,458
Contributions and donations - - 26,384 26,384
JEDD revenues 2,601,500 2,601,500 2,795,401 193,901
Other 67,000 55,200 82,490 27,290
Total revenues 11,291,029 11,072,029 13,980,923 2,908,894
Expenditures:
Current:
General government 3,306,041 3,576,366 3,207,162 369,204
Security of persons and property 6,110,614 6,089,914 5,442,337 647,577
Public health and welfare 123,300 123,300 118,910 4,390
Transportation 1,983,804 2,220,877 1,995,039 225,838
Community environment 353,864 359,864 331,893 27,971
Leisure time activity 378,931 384,131 373,284 10,847
Economic development - 250,000 10,000 240,000
Utility services 245,058 250,462 206,352 44,110
Total expenditures 12,501,612 13,254,914 11,684,977 1,569,937
Excess (deficiency) of revenues
over (under) expenditures (1,210,583) (2,182,885) 2,295,946 4,478,831
Other financing sources (uses):
Advances in - - 50,000 50,000
Advances (out)(50,000) (50,000) (50,000) -
Transfers (out)(350,000) (350,000) (322,500) 27,500
Total other financing sources (uses) (400,000) (400,000) (322,500) 77,500
Net change in fund balances (1,610,583) (2,582,885) 1,973,446 4,556,331
Fund balances at beginning of year 9,840,912 9,840,912 9,840,912 -
Prior year encumbrances appropriated 494,962 494,962 494,962 -
Fund balance at end of year 8,725,291$ 7,752,989$ 12,309,320$ 4,556,331$
GENERAL FUND
FOR THE YEAR ENDED DECEMBER 31, 2012
Budgeted Amounts
SEE ACCOMPANYING NOTES TO THE BASIC FINANCIAL STATEMENTS
CITY OF FAIRLAWN, OHIO
STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCE - BUDGET AND ACTUAL (NON-GAAP BUDGETARY BASIS)
21
Agency
Assets:
Current assets:
Equity in pooled cash
and cash equivalents 81,800$
Total assets 81,800$
Liabilities:
Accounts payable 5,000$
Undistributed monies 76,800
Total liabilities 81,800$
SEE ACCOMPANYING NOTES TO THE BASIC FINANCIAL STATEMENTS
CITY OF FAIRLAWN, OHIO
FIDUCIARY FUNDS
DECEMBER 31, 2012
STATEMENT OF FIDUCIARY NET POSITION
22
CITY OF FAIRLAWN, OHIO
NOTES TO THE BASIC FINANCIAL STATEMENTS
FOR THE YEAR ENDED DECEMBER 31, 2012
23
NOTE 1 - DESCRIPTION OF THE CITY
The City of Fairlawn (the “City”) is a charter municipal corporation established and operated under the
laws of the State of Ohio. The City is organized as a Mayor/Council form of government. The Mayor,
Council and Finance Director are elected.
NOTE 2 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
The basic financial statements (BFS) of the City have been prepared in conformity with accounting
principles generally accepted in the United States of America (GAAP) as applied to local governmental
units. The Governmental Accounting Standards Board (GASB) is the accepted standard-setting body for
establishing governmental accounting and financial principles. The most significant of the City’s
accounting policies are described below.
A. Reporting Entity
For financial reporting purposes, the City’s BFS include all funds, agencies, boards, commissions, and
departments for which the City is financially accountable. Financial accountability, as defined by the
GASB, exists if the City appoints a voting majority of an organization’s governing board and is either
able to impose its will on that organization or there is a potential for the organization to provide
specific financial benefits to, or impose specific burdens on, the City. The City may also be financially
accountable for governmental organizations with a separately elected governing board, a governing
board appointed by another government, or a jointly appointed board that is fiscally dependent on the
City. The City also took into consideration other organizations for which the nature and significance
of their relationship with the City are such that exclusion would cause the City’s basic financial
statements to be misleading or incomplete. The City has one component unit.
Community Improvement Corporation of Fairlawn, Ohio - The Community Improvement
Corporation of Fairlawn, Ohio (the “CIC”) was formed pursuant to Ordinance 2010-030 passed
June 21, 2010 and incorporated as a corporation not-for-profit under Title XVII, Chapters 1702
and 1724 of the Ohio Revised Code for the purpose to advance, encourage, and promote
industrial, economic, commercial and civic development of the City of Fairlawn. The CIC has
been designated as the City of Fairlawn’s agent for industrial, commercial, distribution, and
research development. The Board of Trustees of the CIC is to be comprised of no less than five
members: three City representatives (the Mayor, the Council President, and the Finance Director)
and two or more additional members appointed by a majority of the Board of Trustees. At all
times no less than two-fifths of the members shall be elected or appointed officials of the City.
The CIC is also dependent on the City for financial support and is therefore presented as a
component unit of the City. The CIC began operations on July 24, 2012. Financial statements can
be obtained from the City of Fairlawn, Department of Finance, 3487 S. Smith Road, Fairlawn,
Ohio 44333, and further disclosures for the discretely presented component unit can be found in
Note 19.
The City provides various services including police and fire protection, emergency medical, recreation
(including parks), planning, zoning, street maintenance and repair, and general administrative services.
The operation of each of these activities is directly controlled by the Council through the budgetary
process. None of these services are provided by a legally separate organization; therefore, these
operations are included in the primary government.
CITY OF FAIRLAWN, OHIO
NOTES TO THE BASIC FINANCIAL STATEMENTS
FOR THE YEAR ENDED DECEMBER 31, 2012
24
NOTE 2 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES - (Continued)
The Copley/Fairlawn City School District and the Summit County Public Library have been excluded
from the City’s financial statements. Both are legally separate from the City. Neither imposes a
financial burden nor provides a financial benefit to the City. The City cannot significantly influence
the operations of these entities.
The City participates in the Bath-Akron-Fairlawn Joint Economic Development District (JEDD),
which is a jointly governed organization. The JEDD was created to assure the continued economic
viability of Bath Township. A nine-member board of directors, three appointed from Bath Township,
Akron, and Fairlawn, respectively, controls the operation of the JEDD. The board exercises total
control over the operation of the JEDD including budgeting, appropriating, contracting and designating
management.
Each participant’s degree of control is limited to its representation on the board. All 2012 JEDD
revenues were the result of the income tax levied by the JEDD effective January 1, 1999.
B. Basis of Presentation - Fund Accounting
The City’s BFS consist of government-wide statements, including a statement of net position and a
statement of activities, and fund financial statements which provide a more detailed level of financial
information.
Government-wide Financial Statements - The statement of net position and the statement of activities
display information about the City as a whole. These statements include the financial activities of the
primary government, except for fiduciary funds.
The statement of net position presents the financial condition of the governmental activities of the City
at year-end. The statement of activities presents a comparison between direct expenses and program
revenues for each program or function of the City’s governmental activities. Direct expenses are those
that are specifically associated with a service, program or department and therefore clearly identifiable
to a particular function. Program revenues include charges paid by the recipient of the goods or
services offered by the program, grants and contributions that are restricted to meeting the operational
or capital requirements of a particular program and interest earned on grants that is required to be used
to support a particular program. Revenues which are not classified as program revenues are presented
as general revenues of the City, with certain limited exceptions. The comparison of direct expenses
with program revenues identifies the extent to which each business segment or governmental functions
are self-financing or draw from the general revenues of the City.
Fund Financial Statements - During the year, the City segregates transactions related to certain City
functions or activities in separate funds in order to aid financial management and to demonstrate legal
compliance. Fund financial statements are designed to present financial information of the City at this
more detailed level. The focus of governmental fund financial statements is on major funds. Each
major fund is presented in a separate column. Nonmajor funds are aggregated and presented in a
single column. Fiduciary funds are reported by type.
C. Fund Accounting
The City uses funds to maintain its financial records during the year. A fund is defined as a fiscal and
accounting entity with a self-balancing set of accounts. There are two categories of funds:
governmental and fiduciary.
CITY OF FAIRLAWN, OHIO
NOTES TO THE BASIC FINANCIAL STATEMENTS
FOR THE YEAR ENDED DECEMBER 31, 2012
25
NOTE 2 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES - (Continued)
Governmental Funds - Governmental funds are those through which most governmental functions
typically are financed. Governmental fund reporting focuses on the sources, uses and balances of
current financial resources. Expendable assets are assigned to the various governmental funds
according to the purposes for which they may or must be used. Current liabilities and deferred
outflows are assigned to the fund from which they will be paid. The difference between governmental
fund assets and liabilities and deferred inflows is reported as fund balance. The following are the
City's major governmental funds:
General Fund - The general fund accounts for all financial resources except those required to be
accounted for in another fund.
Bond Retirement - The bond retirement fund accounts for the accumulation of resources for, and
payment of, long-term debt principal, interest and related costs.
Capital Improvement - This fund is used to account for the acquisition and construction of major
capital facilities.
Other governmental funds of the City are used to account for (a) the accumulation of resources for, and
payment of, general long-term debt principal, interest and related costs; (b) financial resources to be
used for the acquisition, construction, or improvement of capital facilities; and (c) for grants and other
resources whose use is restricted to a particular purpose.
Fiduciary Funds - Fiduciary fund reporting focuses on net position and changes in net position. The
fiduciary fund category is split into four classifications: pension trust funds, investment trust funds,
private-purpose trust funds and agency funds. Trust funds are used to account for assets held by the
City under a trust agreement for individuals, private organizations, or other governments and are
therefore not available to support the City’s own programs. Agency funds are custodial in nature
(assets equal liabilities) and do not involve measurement of results of operations. The City’s only
fiduciary funds are agency funds. The agency funds are used to account for deposits that will be
returned after the proper performance of certain landscape or street repair projects.
D. Measurement Focus and Basis of Accounting
Government-wide Financial Statements - The government-wide financial statements are prepared
using the economic resources measurement focus. All assets and deferred outflows and all liabilities
and deferred inflows associated with the operation of the City are included on the statement of net
position.
Fund Financial Statements - All governmental funds are accounted for using a flow of current
financial resources measurement focus. With this measurement focus, only current assets and deferred
outflows and current liabilities and deferred inflows generally are included on the balance sheet. The
statement of revenues, expenditures and changes in fund balances reports on the sources (i.e., revenues
and other financing sources) and uses (i.e., expenditures and other financing uses) of current financial
resources. This approach differs from the manner in which the governmental activities of the
government-wide financial statements are prepared. Governmental fund financial statements therefore
include reconciliation with brief explanations to better identify the relationship between the
government-wide statements and the financial statements for governmental funds.
CITY OF FAIRLAWN, OHIO
NOTES TO THE BASIC FINANCIAL STATEMENTS
FOR THE YEAR ENDED DECEMBER 31, 2012
26
NOTE 2 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES - (Continued)
E. Basis of Accounting
Basis of accounting determines when transactions are recorded in the financial records and reported on
the financial statements. Government-wide financial statements are prepared using the accrual basis of
accounting. Governmental funds use the modified accrual basis of accounting. Agency funds also use
the accrual basis of accounting. Differences in the accrual and modified accrual basis of accounting
arise in the recognition of revenue, the recording of deferred outflows and in the presentation of
expenses versus expenditures.
Revenues - Exchange and Non-exchange Transactions - Revenue resulting from exchange
transactions, in which each party gives and receives essentially equal value is recorded on the accrual
basis when the exchange takes place. On a modified accrual basis, revenue is recorded in the fiscal
year in which the resources are measurable and become available. Available means that the resources
will be collected within the current fiscal year or are expected to be collected soon enough thereafter to
be used to pay liabilities of the current fiscal year. For the City, available means expected to be
received within thirty-one days of year-end.
Nonexchange transactions, in which the City receives value without directly giving equal value in
return, include income taxes, property taxes, grants, entitlements and donations. On an accrual basis,
revenue from income taxes is recognized in the period in which the income is earned (See Note 7).
Revenue from property taxes is recognized in the year for which the taxes are levied (See Note 6).
Revenue from grants, entitlements and donations is recognized in the year in which all eligibility
requirements have been satisfied. Eligibility requirements include timing requirements, which specify
the year when the resources are required to be used or the year when use is first permitted, matching
requirements, in which the City must provide local resources to be used for a specified purpose, and
expenditure requirements, in which the resources are provided to the City on a reimbursement basis.
On a modified accrual basis, revenue from nonexchange transactions must also be available before it
can be recognized.
Under the modified accrual basis, the following revenue sources are considered to be both measurable
and available at year-end: income tax, state-levied locally shared taxes (including gasoline tax, local
government funds and permissive tax), fines and forfeitures, fees and special assessments.
Deferred Inflows – Deferred inflows arise when assets are recognized before revenue recognition
criteria have been satisfied.
Property taxes for which there is an enforceable legal claim as of December 31, 2012, but which were
levied to finance year 2013 operations, and other revenues received in advance of the fiscal year for
which they were intended to finance, have been recorded as deferred inflows. Income taxes and
special assessments not received within the available period, grants and entitlements received before
the eligibility requirements are met, and delinquent property taxes due at December 31, 2012, are
recorded as deferred inflows in the governmental funds.
On governmental fund financial statements, receivables that will not be collected within the available
period have been reported as deferred inflows.
Expenses/Expenditures - On the accrual basis of accounting, expenses are recognized at the time they
are incurred.
CITY OF FAIRLAWN, OHIO
NOTES TO THE BASIC FINANCIAL STATEMENTS
FOR THE YEAR ENDED DECEMBER 31, 2012
27
NOTE 2 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES - (Continued)
The measurement focus of governmental fund accounting is on decreases in net financial resources
(expenditures) rather than expenses. Expenditures are generally recognized in the accounting period in
which the related fund liability is incurred, if measurable. Allocations of cost, such as depreciation and
amortization, are not recognized in governmental funds.
F. Budgetary Data
The budgetary process is prescribed by provisions of the Ohio Revised Code and entails the
preparation of budgetary documents within an established timetable. The major documents prepared
are the tax budget, the certificate of estimated resources and the appropriations resolution, all of which
are prepared on the budgetary basis of accounting. The certificate of estimated resources and the
appropriations ordinance are subject to amendment throughout the year with the legal restriction that
appropriations cannot exceed estimated resources, as certified. For all funds, Council appropriations
are made at the object level within each department. This is known as the legal level of budgetary
control. Budgetary modifications may only be made by resolution of the City Council at the legal level
of control. All funds, other than agency funds, are legally required to be budgeted and appropriated.
Tax Budget – Alternative tax budget information of estimated revenue and expenditures for all funds
is submitted to the Summit County Fiscal Officer, as Secretary of the County Budget Commission, by
July 20 of each year, for the period January 1 to December 31 of the following year. All funds, except
agency funds, are legally required to be budgeted; however, only governmental funds are legally
required to be reported.
Estimated Resources - The County Budget Commission determines if the budget substantiates a need
to levy all or part of previously authorized taxes and reviews estimated revenue. The Commission
certifies its actions to the City by September 1. As part of this certification, the City receives the
official certificate of estimated resources, which states the projected revenue of each fund. Prior to
December 31, the City must revise its budget so that the total contemplated expenditures from any
fund during the ensuing fiscal year will not exceed the amount available as stated in the certificate of
estimated resources. The revised budget then serves as the basis for the annual appropriations
measure. On or about January 1, the certificate of estimated resources is amended to include
encumbered cash balances at December 31 of the preceding year. The certificate may be further
amended during the year if the City Finance Director determines, and the Budget Commission agrees,
that an estimate needs to be either increased or decreased. The amounts reported on the budgetary
statement reflect the amounts in the original and final amended official certificate of estimated
resources issued during 2012.
Appropriations - A temporary appropriation ordinance to control expenditures may be passed on or
about January 1 of each year for the period January 1 to March 31. An annual appropriation ordinance
must be passed by April 1 of each year for the period January 1 to December 31. The appropriation
ordinance fixes spending authority at the fund, department and object level. The appropriation
ordinance may be amended during the year as new information becomes available, provided that total
fund appropriations do not exceed current estimated resources, as certified. The appropriations for a
fund may only be modified during the year by an ordinance of Council. The amounts on the budgetary
statement reflect the original and final appropriation amounts, including all amendments and
modifications legally enacted by Council.
CITY OF FAIRLAWN, OHIO
NOTES TO THE BASIC FINANCIAL STATEMENTS
FOR THE YEAR ENDED DECEMBER 31, 2012
28
NOTE 2 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES - (Continued)
Lapsing of Appropriations - At the close of each year, the unencumbered balance of each
appropriation reverts to the respective fund from which it was appropriated and becomes subject to
future appropriations. Encumbrances are carried forward and are not reappropriated as part of the
subsequent year appropriations.
G. Cash and Cash Equivalents
Cash balances of the City’s funds are pooled and invested in investments maturing within five years in
order to provide improved cash management. Individual fund integrity is maintained through City
records. Each fund’s interest in the pooled bank account is presented on the balance sheet as “Equity
in Pooled Cash and Cash Equivalents” on the financial statements.
During fiscal year 2012, investments were limited to certificates of deposit.
Except for nonparticipating investment contracts, investments are reported at fair value which is based
on quoted market prices. Nonparticipating investment contracts, such as nonnegotiable certificates of
deposit, are reported at cost.
Under existing Ohio statutes all investment earnings are assigned to the general fund unless statutorily
required to be credited to a specific fund. During fiscal 2012, interest revenue credited to the general
fund amounted to $21,565, which includes $4,454 assigned from other City funds.
The City has segregated bank accounts for monies held separate from the City’s central bank account.
These interest bearing depository accounts are presented in the financial statements as “Cash and Cash
Equivalents in Segregated Accounts” since they are not required to be deposited into the City treasury.
For purpose of presentation on the financial statements, investments of the cash management pool and
investments with original maturities of three months or less at the time they are purchased by the City
are considered to be cash equivalents. Investments with an initial maturity of more than three months
are reported as investments.
An analysis of the City’s investment account at year-end is provided in Note 4.
H. Inventories of Materials and Supplies
On government-wide and fund financial statements, inventories are presented at the lower of cost or
market on a first-in, first-out basis and are expensed when used. Inventories are accounted for using
the consumption method.
On the fund financial statements, reported material and supplies inventory is equally offset by a fund
balance reserve in the governmental funds which indicates that it does not constitute available
spendable resources even though it is a component of net current assets.
Inventory consists of expendable supplies held for consumption.
CITY OF FAIRLAWN, OHIO
NOTES TO THE BASIC FINANCIAL STATEMENTS
FOR THE YEAR ENDED DECEMBER 31, 2012
29
NOTE 2 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES - (Continued)
I. Capital Assets
These assets generally result from expenditures in the governmental funds. These assets are reported
in the governmental activities column of the government-wide statement of net position but are not
reported in the governmental fund financial statements.
All capital assets are capitalized at cost (or estimated historical cost) and updated for additions and
retirements during the year. Donated capital assets are recorded at their fair market values as of the
date received. The City maintains a capitalization threshold of $5,000. The City’s infrastructure
consists of roads, bridges, curbs and gutters, streets and sidewalks, drainage systems and lighting
systems. Improvements are capitalized; the costs of normal maintenance and repairs that do not add to
the value of the asset or materially extend an asset’s life are not.
All reported capital assets are depreciated except for land and construction in progress. Improvements
are depreciated over the remaining useful lives of the related capital assets. Useful lives for
infrastructure were estimated based on the City’s historical records of necessary improvements and
replacement. Depreciation is computed using the straight-line method over the following useful lives:
Description
Governmental Activities
Estimated Lives
Buildings and improvements 15 – 50 years
Land improvements 25 – 75 years
Licensed vehicles 3 – 25 years
Machinery and equipment 5 – 30 years
Infrastructure 10 – 60 years
J. Compensated Absences
Vacation benefits are accrued as a liability as the benefits are earned if the employees’ rights to receive
compensation are attributable to services already rendered and it is probable that the City will
compensate the employees for the benefits through paid time off or some other means. The City
records a liability for accumulated unused vacation time when earned for all employees with more than
one year of service.
Sick leave benefits are accrued as a liability using the vesting method. The liability includes
employees currently eligible to receive termination benefits and those the City has identified as
probable of receiving benefits in the future. The amount is based on accumulated sick leave and the
employees’ wage rates at fiscal year-end, taking into consideration any limits specified in the City’s
termination policy. The City records a liability for accumulated unused sick leave for all employees
hired before December 31, 1997.
The entire compensated absence liability is reported on the government-wide financial statements.
On governmental fund financial statements, compensated absences are recognized as liabilities and
expenditures to the extent payments come due each period upon the occurrence of employee
resignations and retirements. These amounts are recorded in the account “compensated absences
payable” in the fund from which the employees who have accumulated leave are paid. The noncurrent
portion of the liability is not reported. The City had compensated absences payable of $70,746 in
2012.
CITY OF FAIRLAWN, OHIO
NOTES TO THE BASIC FINANCIAL STATEMENTS
FOR THE YEAR ENDED DECEMBER 31, 2012
30
NOTE 2 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES - (Continued)
K. Accrued Liabilities and Long-Term Obligations
All payables, accrued liabilities and long-term obligations are reported in the government-wide
financial statements.
In general, governmental fund payables and accrued liabilities that, once incurred, are paid in a timely
manner and in full from current financial resources are reported as obligations of the funds. However,
claims and judgments and compensated absences that will be paid from governmental funds are
reported as a liability in the governmental fund financial statements only to the extent that they are due
for payment during the current year.
L. Interfund Balances
On fund financial statements, receivables and payables resulting from goods and services provided
between funds are classified as “due to/from other funds.” These amounts are eliminated in the
governmental column of the statement of net position.
M. Interfund Activity
Exchange transactions between funds are reported as revenues in the seller funds and as
expenditures/expenses in the purchaser funds. Flows of cash or goods from one fund to another
without a requirement for repayment are reported as interfund transfers. Interfund transfers are
reported as other financing sources/uses in governmental funds. Repayments from funds responsible
for particular expenditures/expenses to the funds that initially paid for them are not presented on the
BFS.
N. Fund Balance
Fund balance is divided into five classifications based primarily on the extent to which the City is
bound to observe constraints imposed upon the use of the resources in the governmental funds. The
classifications are as follows:
Nonspendable - The nonspendable fund balance classification includes amounts that cannot be
spent because they are not in spendable form or legally required to be maintained intact. The “not
in spendable form” criterion includes items that are not expected to be converted to cash. It also
includes the long-term amount of loans receivable, unclaimed monies and year-end balances of
materials and supplies inventories and prepaid assets.
Restricted - Fund balance is reported as restricted when constraints are placed on the use of
resources that are either externally imposed by creditors (such as through debt covenants),
grantors, contributors, or laws or regulations of other governments, or imposed by law through
constitutional provisions or enabling legislation.
CITY OF FAIRLAWN, OHIO
NOTES TO THE BASIC FINANCIAL STATEMENTS
FOR THE YEAR ENDED DECEMBER 31, 2012
31
NOTE 2 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES - (Continued)
Committed - The committed fund balance classification includes amounts that can be used only for
the specific purposes imposed by a formal action (ordinance) of the City Council (the highest level
of decision making authority). Those committed amounts cannot be used for any other purpose
unless the City Council removes or changes the specified use by taking the same type of action
(ordinance) it employed to previously commit those amounts. Committed fund balance also
incorporates contractual obligations to the extent that existing resources in the fund have been
specifically committed for use in satisfying those contractual requirements.
Assigned - Amounts in the assigned fund balance classification are intended to be used by the City
for specific purposes but do not meet the criteria to be classified as restricted nor committed. In
governmental funds other than the general fund, assigned fund balance represents the remaining
amount that is not restricted or committed. In the general fund, assigned amounts represent
intended uses established by policies of the City Council.
Unassigned - Unassigned fund balance is the residual classification for the general fund and
includes all spendable amounts not contained in the other classifications. In other governmental
funds, the unassigned classification is only used to report a deficit fund balance resulting from
overspending for specific purposes for which amounts had been restricted, committed, or assigned.
The City applies restricted resources first when expenditures are incurred for purposes for which
restricted and unrestricted (committed, assigned, and unassigned) fund balance is available. Similarly,
within unrestricted fund balance, committed amounts are reduced first followed by assigned, and then
unassigned amounts when expenditures are incurred for purposes for which amounts in any of the
unrestricted fund balance classifications could be used.
O. Estimates
The preparation of the BFS in conformity with GAAP requires management to make estimates and
assumptions that affect the amounts reported in the BFS and accompanying notes. Actual results may
differ from those estimates.
P. Net Position
Net position represents the difference between assets and deferred outflows and liabilities and deferred
inflows. The net position component “net investment in capital assets,” consists of capital assets, net
of accumulated depreciation, reduced by the outstanding balances of any borrowing used for the
acquisition, construction or improvement of those assets. Net position is reported as restricted when
there are limitations imposed on their use either through the enabling legislation or through external
restrictions imposed by creditors, grantors or laws or regulations of other governments. Net position
restricted for other purposes include unclaimed monies. The City applies restricted resources first
when an expense is incurred for purposes for which both restricted and unrestricted net position is
available.
Q. Prepaid Items
Prepayments made to vendors for services that will benefit future periods beyond December 31, 2012
are recorded as prepaid items using the consumption method by recording a current asset for the
prepaid amount and reflecting the expenditure/expense in the year in which it was consumed.
CITY OF FAIRLAWN, OHIO
NOTES TO THE BASIC FINANCIAL STATEMENTS
FOR THE YEAR ENDED DECEMBER 31, 2012
32
NOTE 3 - ACCOUNTABILITY AND COMPLIANCE
For 2012, the City has implemented GASB Statement No. 60, “Accounting and Financial Reporting for
Service Concession Arrangements”, GASB Statement No. 62, “Codification of Accounting and Financial
Reporting Guidance Contained in Pre-November 30, 1989 FASB and AICPA pronouncements”, GASB
Statement No. 63, “Financial Reporting of Deferred Outflows of Resources, Deferred Inflows of Resources,
and Net Position”, and GASB Statement No. 65, “Items Previously Reported as Assets and Liabilities”.
GASB Statement No. 60 addresses issues related to service concession arrangements (SCAs), which are a
type of public-private or public-public partnership. An SCA is an arrangement between a transferor (a
government) and an operator (governmental or nongovernmental entity) in which (1) the transferor conveys
to an operator the right and related obligation to provide services through the use of infrastructure or
another public asset (a “facility”) in exchange for significant consideration and (2) the operator collects and
is compensated by fees from third parties. The implementation of GASB Statement No. 60 did not have an
effect on the financial statements of the City.
GASB Statement No. 62 codifies accounting and financial reporting guidance contained in pre-November
30, 1989 FASB and AICPA pronouncements in an effort to codify all sources of GAAP for State and local
governments so that they derive from a single source. The implementation of GASB Statement No. 62 did
not have an effect on the financial statements of the City.
GASB Statement No. 63 provides financial and reporting guidance for deferred outflows of resources and
deferred inflows of resources which are financial statement elements that are distinct from assets and
liabilities. GASB Statement No. 63 standardizes the presentation of deferred outflows or resources and
deferred inflows of resources and their effects on a government’s net position. The implementation of
GASB Statement No. 63 has changed the presentation of the City’s financial statements to incorporate the
concepts of net position, deferred outflows of resources and deferred inflows of resources.
GASB Statement No. 65 establishes accounting and financial reporting standards that reclassify, as
deferred outflows of resources or deferred inflows of resources, certain items that were previously reported
as assets and liabilities and recognizes, as outflows of resources or inflows of resources, certain items that
were previously reported as assets and liabilities. GASB Statement No. 65 also provides other financial
reporting guidance related to the impact of the financial statement elements deferred outflows of resources
and deferred inflows of resources, such as changes in the determination of the major fund calculations and
limiting the use of the term deferred in financial statement presentations. The implementation of GASB
Statement No. 65 had no effect on the financial statements of the City.
NOTE 4 - EQUITY IN POOLED CASH AND CASH EQUIVALENTS
State statutes classify monies held by the City into three categories:
Active deposits are public deposits necessary to meet current demands on the treasury. Such monies must
be maintained either as cash in the City Treasury, in commercial accounts payable or withdrawable on
demand, including negotiable order of withdrawal (NOW) accounts, or in money market deposit accounts.
Inactive deposits are public deposits that Council has identified as not required for use within the current
five year period of designation of depositories. Inactive deposits must be evidenced by certificates of
deposit maturing not later than the end of the current period of designation of depositories, or by savings or
deposit accounts including, but not limited to, passbook accounts.
CITY OF FAIRLAWN, OHIO
NOTES TO THE BASIC FINANCIAL STATEMENTS
FOR THE YEAR ENDED DECEMBER 31, 2012
33
NOTE 4 - EQUITY IN POOLED CASH AND CASH EQUIVALENTS - (Continued)
Interim deposits are deposits of interim monies. Interim monies are those monies which are not needed for
immediate use but which will be needed before the end of the current period of designation of depositories.
Interim deposits must be evidenced by time certificates of deposit maturing not more than one year from
the date of deposit or by savings or deposit accounts including, but not limited to, passbook accounts.
Interim monies may be deposited or invested in the following:
1. United States Treasury Notes, Bills, Bonds, or any other obligation or security issued by the United
States Treasury or any other obligation guaranteed as to principal or interest by the United States;
2. Bonds, notes, debentures, or any other obligations or securities issued by any federal government
agency or instrumentality, including but not limited to, the Federal National Mortgage Association,
Federal Home Loan Bank, Federal Farm Credit Bank, Federal Home Loan Mortgage Corporation,
Government National Mortgage Association, and Student Loan Marketing Association. All federal
agency securities shall be direct issuances of federal government agencies or instrumentalities;
3. Written repurchase agreements in the securities listed above provided that the market value of the
securities subject to the repurchase agreement must exceed the principal value of the agreement by at
least two percent and be marked to market daily, and that the term of the agreement must not exceed
thirty days;
4. Bonds and other obligations of the State of Ohio;
5. No-load money market mutual funds consisting exclusively of obligations described in items (1) or (2)
above and repurchase agreements secured by such obligations, provided that investments in securities
described in this division are made only through eligible institutions;
6. The State Treasury Asset Reserve of Ohio investment pool (STAR Ohio);
7. High grade commercial paper for a period not to exceed 180 days in an amount not to exceed twenty-
five percent of the City’s interim monies available for investment; and
8. Bankers acceptances for a period not to exceed 180 days and in an amount not to exceed twenty-five
percent of the City’s interim monies available for investment.
The City may also invest any monies not required to be used for a period of six months or more in the
following:
1. Bonds of the State of Ohio;
2. Bonds of any municipal corporation, village, county, township, or other political subdivision of this
State, as to which there is no default of principal, interest or coupons;
3. Obligations of the City.
Protection of the City’s deposits is provided by the Federal Deposit Insurance Corporation (FDIC), by
eligible securities pledged by the financial institution as security for repayment, by surety company bonds
deposited with the finance director by the financial institution or by a single collateral pool established by
the financial institution to secure the repayment of all public moneys deposited with the institution.
CITY OF FAIRLAWN, OHIO
NOTES TO THE BASIC FINANCIAL STATEMENTS
FOR THE YEAR ENDED DECEMBER 31, 2012
34
NOTE 4 - EQUITY IN POOLED CASH AND CASH EQUIVALENTS - (Continued)
Investments in stripped principal or interest obligations, reverse repurchase agreements and derivatives are
prohibited. The issuance of taxable notes for the purpose of arbitrage, the use of leverage and short selling
are also prohibited. An investment must mature within five years from the date of purchase unless matched
to a specific obligation or debt of the City, and must be purchased with the expectation that it will be held
to maturity. Investments may only be made through specified dealers and institutions. Payment for
investments may be made only upon delivery of the securities representing the investments to the finance
director or qualified trustee or, if the securities are not represented by a certificate, upon receipt of
confirmation of transfer from the custodian.
A. Cash on Hand
At year-end, the City had $1,300 in un-deposited cash on hand which is included on the financial
statements of the City as part of “equity in pooled cash and cash equivalents”.
B. Cash in Segregated Accounts
At December 31, 2012, the City had $11,665 in bank accounts outside of the City Treasury related to
Mayor’s Court operations. These amounts are included on the financial statements as “cash and cash
equivalents in segregated accounts” and are included in deposits with financial institutions below.
C. Deposits with Financial Institutions
At December 31, 2012, the carrying amount of the City’s deposits was $17,002,862. As of December
31, 2012, $12,508,954 of the City’s bank balance of $17,249,913 was exposed to custodial risk as
discussed below, while $4,740,959 was covered by Federal Deposit Insurance Corporation.
Custodial credit risk is the risk that, in the event of bank failure, the City will not be able to recover
deposits or collateral securities that are in the possession of an outside party. As permitted by Ohio
Revised Code, the City’s deposits are collateralized by a pool of eligible securities deposited with
Federal Reserve Banks, or at member banks of the Federal Reserve System, in the name of the
depository bank and pledged as a pool of collateral against all public deposits held by the depository.
The City has no deposit policy for custodial credit risk beyond the requirements of the State statute.
Although the securities were held by the pledging institutions’ trust department and all statutory
requirements for the deposit of money had been followed, noncompliance with federal requirements
could potentially subject the City to a successful claim by the FDIC.
D. Investments
The City had no investments at December 31, 2012.
CITY OF FAIRLAWN, OHIO
NOTES TO THE BASIC FINANCIAL STATEMENTS
FOR THE YEAR ENDED DECEMBER 31, 2012
35
NOTE 4 - EQUITY IN POOLED CASH AND CASH EQUIVALENTS - (Continued)
E. Reconciliation of Cash and Investment to the Statement of Net Position
The following is a reconciliation of cash and investments as reported in the footnote above to cash and
investments as reported on the statement of net position as of December 31, 2012:
Cash and Investments per Footnote
Carrying amount of deposits 17,002,862$
Cash on hand 1,300
Total 17,004,162$
Cash and Investments per Statement of Net Position
Governmental activities 16,922,362$
Agency funds 81,800
Total 17,004,162$
NOTE 5 - INTERFUND TRANSACTIONS
A. Interfund transfers for the year ended December 31, 2012 consisted of the following, as reported in the
fund financial statements:
Transfers from
Transfers to General
Nonmajor
Governmental funds 322,500$
B. Interfund advances for the year ended December 31, 2012 consisted of the following, as reported in the
fund financial statements:
Advances from
Advances to General Bond Retirement Total
Major
General -$ 50,000$ 50,000$
Bond Retirement 50,000 - 50,000
Total 50,000$ 50,000$ 100,000$
Transfers are used to (1) move revenues from the fund that statute or budget requires to collect them to
the fund that statute or budget requires to expend them, (2) move receipts restricted to debt service
from the funds collecting the receipts to the debt service fund as debt service payments become due,
and (3) use unrestricted revenues collected in the general fund to finance various programs accounted
for in other funds in accordance with budgetary authorizations. Transfers between governmental funds
made in compliance with ORC Sections 5705.14-16, are eliminated for reporting on the government-
wide statement of activities.
CITY OF FAIRLAWN, OHIO
NOTES TO THE BASIC FINANCIAL STATEMENTS
FOR THE YEAR ENDED DECEMBER 31, 2012
36
NOTE 5 - INTERFUND TRANSACTIONS - (Continued)
C. Due from/to other funds consisted of the following at December 31, 2012, as reported in the
governmental fund financial statements:
Receivable Fund Payable Fund Amount
Nonmajor governmental funds General fund 27$
Amounts due from/to other funds represent Mayor’s Court fines collected by the court and due to the
DUI Enforcement and Education fund.
Amounts due from/to other funds between governmental funds are eliminated on the government-wide
financial statements.
NOTE 6 - PROPERTY TAXES
Property taxes include amounts levied against all real and public utility property located in the City.
Taxes collected from real property taxes (other than public utility) in one calendar year are levied in
the preceding calendar year on the assessed value as of January 1 of that preceding year, the lien date.
Assessed values are established by the County Fiscal Officer at 35 percent of appraised market value.
All property is required to be revaluated every six years. Real property taxes are payable annually or
semi-annually. If paid annually, payment is due December 31; if paid semi-annually, the first payment
is due December 31, with the remainder payable by June 20. Under certain circumstances, State
statute permits later payment dates to be established.
Public utility real and tangible personal property taxes collected in one calendar year are levied in the
preceding calendar year on assessed values determined as of December 31 of the second year
preceding the tax collection year, the lien date. Public utility tangible personal property is assessed at
varying percentages of true value; public utility real property is assessed at 35 percent of true value.
2012 public utility property taxes became a lien December 31, 2011, are levied after October 1, 2012,
and are collected in 2013 with real property taxes. Public utility property taxes are payable on the
same dates as real property taxes described previously.
The Fiscal Officer collects property taxes on behalf of all taxing districts in the County, including the
City of Fairlawn. The Fiscal Officer periodically remits to the City its portion of the taxes collected.
Property taxes receivable represents real property taxes, public utility taxes, delinquent tangible
personal property taxes and other outstanding delinquencies which are measurable as of December 31,
2012 and for which there is an enforceable legal claim. In the governmental funds, the current portion
receivable has been offset by a deferred inflow of resources since the current taxes were not levied to
finance 2012 operations and the collection of delinquent taxes has been offset by deferred revenue
since the collection of the taxes during the available period is not subject to reasonable estimation. On
a full accrual basis, collectible delinquent property taxes have been recorded as a receivable and
revenue while on a modified accrual basis the revenue is a deferred inflow of resources.
CITY OF FAIRLAWN, OHIO
NOTES TO THE BASIC FINANCIAL STATEMENTS
FOR THE YEAR ENDED DECEMBER 31, 2012
37
NOTE 6 - PROPERTY TAXES - (Continued)
The full tax rate for all City operations for the year ended December 31, 2012 was $2.70 per $1,000 of
assessed value. The assessed values of real and public utility property upon which 2012 property tax
receipts were based are as follows:
Real property
Residential/agricultural 159,966,590$
Commercial/industrial/mineral 149,297,520
Public utility
Personal 2,866,380
Total assessed value 312,130,490$
NOTE 7 - LOCAL INCOME TAX
The City levies a municipal income tax of 2 percent on gross salaries, wages, and other personal service
compensation earned by residents of the City and on the earnings of nonresidents working within the City.
This tax also applies to the net income of business operations within the City. Residents of the City are
granted a credit of up to 2 percent for taxes paid to other municipalities.
Employers within the City are required to withhold income tax on employee compensation and remit the
tax to the City either monthly or quarterly, as required. Corporations and other individual taxpayers are
required to pay their estimated tax quarterly and file a declaration annually. The general fund receives 75
percent and the capital improvement fund receives 25 percent of income tax proceeds, net of collection
expenditures.
NOTE 8 - RECEIVABLES
Receivables at December 31, 2012, consisted of taxes, accounts (billings for user charged services),
accrued interest, special assessments, and intergovernmental receivables arising from grants, entitlements,
and shared revenue. All intergovernmental receivables have been classified as “due from other
governments” on the financial statements. Receivables have been recorded to the extent that they are
measurable at December 31, 2012.
A summary of the principal items of receivables reported on the statement of net position follows:
Governmental Activities:
Income taxes 2,063,060$
Real and other taxes 829,976
Accounts 53,173
Special assessments 507,252
Accrued interest 13,289
Due from other governments 874,929
Total 4,341,679$
Receivables have been disaggregated on the face of the BFS. The only receivable not expected to be
collected within the subsequent year are the special assessments which are collected over the life of the
assessment. Delinquent special assessments due to the City were $6,613 as of December 31, 2012.
CITY OF FAIRLAWN, OHIO
NOTES TO THE BASIC FINANCIAL STATEMENTS
FOR THE YEAR ENDED DECEMBER 31, 2012
38
NOTE 9 - CAPITAL ASSETS
Capital asset activity for the year ended December 31, 2012 was as follows:
Balance Balance
Governmental Activities: 12/31/11 Additions Disposals 12/31/12
Capital assets, not being depreciated:
Land 3,229,638$ -$ (872,141)$ 2,357,497$
Construction in progress 10,927 829,507 (10,927) 829,507
Total capital assets, not being depreciated 3,240,565 829,507 (883,068) 3,187,004
Capital assets, being depreciated:
Buildings and improvements 14,084,223 - - 14,084,223
Land improvements 2,604,212 - - 2,604,212
Licensed vehicles 3,073,756 105,605 - 3,179,361
Machinery and equipment 3,702,578 92,159 (22,584) 3,772,153
Infrastructure 76,249,188 497,636 (32,993) 76,713,831
Total capital assets, being depreciated 99,713,957 695,400 (55,577) 100,353,780
Less: accumulated depreciation:
Buildings and improvements (3,609,797) (272,897) - (3,882,694)
Land improvements (863,811) (82,827) - (946,638)
Licensed vehicles (1,717,228) (195,797) - (1,913,025)
Machinery and equipment (1,963,609) (222,697) 11,914 (2,174,392)
Infrastructure (32,040,285) (1,455,227) 25,109 (33,470,403)
Total accumulated depreciation (40,194,730) (2,229,445) 37,023 (42,387,152)
Total capital assets, being
depreciated, net 59,519,227 (1,534,045) (18,554) 57,966,628
Governmental activities capital assets, net 62,759,792$ (704,538)$ (901,622)$ 61,153,632$
Depreciation expense was charged to functions/programs of the City as follows:
Governmental activities:
General government 38,605$
Security of persons and property 357,310
Transportation 1,168,173
Community environment 7,574
Leisure time activity 83,382
Utility services 574,401
Total depreciation expense 2,229,445$
CITY OF FAIRLAWN, OHIO
NOTES TO THE BASIC FINANCIAL STATEMENTS
FOR THE YEAR ENDED DECEMBER 31, 2012
39
NOTE 10 - LONG-TERM OBLIGATIONS
A. Description of Long-Term Obligations
The maturity date, interest rate, and original issue amount for the City’s long-term obligations are as
follows:
Maturity Interest Original
Date Rate Issue Amount
General obligation bonds
1993 Sewer System Improvement 2013 2.80 - 5.75% 2,875,000$
1998 Municipal Building Improvement 2018 3.05 - 4.70% 4,085,000
2002 Municipal Service Building Improvement 2022 2.00 - 4.70% 5,105,000
2012 Various Purpose Refunding 2022 1.25 - 2.00% 4,500,000
OPWC loans
West Market Street Roadway Reconstruction 2014 6.00% 1,048,277
B. Changes in Long-Term Obligations
During 2012, the following changes occurred in governmental activities long-term obligations:
Balance Balance Due in
Governmental Activities:12/31/11 Additions Reductions 12/31/12 One Year
General obligation bonds
1993 Sewer System Improvement 440,000$ -$ (215,000)$ 225,000$ 225,000$
1998 Municipal Building Improvement 1,815,000 - (1,815,000) - -
2002 Municipal Service Building Improvement 3,250,000 - (3,250,000) - -
2012 Various Purpose Refunding - 4,500,000 - 4,500,000 100,000
Total General Obligation Bonds 5,505,000 4,500,000 (5,280,000) 4,725,000 325,000
OPWC loans
West Market Street Roadway Reconstruction 245,674 - (77,100) 168,574 81,796
Other Long-Term Obligations
Compensated absences 1,191,516 161,637 - 1,353,153 502,061
Total governmental activities long-term obligations 6,942,190$ 4,661,637$ (5,357,100)$ 6,246,727$ 908,857$
Add: Unamortized premium on bond issue 184,808
Total reported on the Statement of Net Position 6,431,535$
CITY OF FAIRLAWN, OHIO
NOTES TO THE BASIC FINANCIAL STATEMENTS
FOR THE YEAR ENDED DECEMBER 31, 2012
40
NOTE 10 - LONG-TERM OBLIGATIONS - (Continued)
On October 23, 2012, the City issued $4,500,000 in Various Purpose Refunding Bonds (Series 2012).
The net proceeds of $4,600,000 (including a $187,888 premium and after payment of $87,888 in
underwriting fees and other issuance costs) were used for the current refunding of the 1998 Municipal
Building Improvement Bonds and 2002 Municipal Service Building Improvement Bonds. The
refunding reduced the City’s total debt service payments by $661,198 over 10 years and obtained an
economic gain of (difference between the present values of the debt service payments on the old and
new debt) of $650,872. The reacquisition price equaled the net carrying amount of the old debt.
The general obligation bonds will be paid from income taxes receipted into the capital improvement
fund. The OPWC loans will be paid from the proceeds of special assessments levied against the
benefited property owners. In the event that a property owner fails to pay the assessment, payment
will be made by the City. Compensated absences reported in the “long-term liabilities” account will be
paid from the fund from which the employees’ salaries are paid; the General Fund.
C. Debt Service Requirements
Principal and interest requirements to retire long-term obligations outstanding at December 31, 2012
are as follows:
General Obligation Bonds OPWC Loan
Year Principal Interest Total Principal Interest Total
2013 325,000$ 107,380$ 432,380$ 81,796$ 8,906$ 90,702$
2014 465,000 83,425 548,425 86,778 3,924 90,702
2015 610,000 74,125 684,125 - - -
2016 620,000 66,500 686,500 - - -
2017 635,000 54,100 689,100 - - -
2018 - 2022 2,070,000 113,400 2,183,400 - - -
Total 4,725,000$ 498,930$ 5,223,930$ 168,574$ 12,830$ 181,404$
D. Conduit Debt Obligations
From time to time, the City has issued Health Care Facilities Revenue Bonds to provide financial
assistance to a private, non-profit sector entity for the acquisition and construction of health care
facilities deemed to be in the public interest. The bonds are secured by the property financed and are
payable solely from payments received on the underlying mortgage loans. Upon repayment of the
bonds, ownership of the acquired facilities transfers to the private-sector entity served by the bond
issuance. Neither the City, the State of Ohio, nor any political subdivision thereof is obligated in any
manner for repayment of the bonds. Accordingly, the bonds are not reported as liabilities in the
accompanying financial statements.
As of December 31, 2012, there were two series of Health Care Facilities Revenue Bonds with an
aggregate outstanding principal amount payable of $11,395,000 and an original issue amount of
$12,105,000.
CITY OF FAIRLAWN, OHIO
NOTES TO THE BASIC FINANCIAL STATEMENTS
FOR THE YEAR ENDED DECEMBER 31, 2012
41
NOTE 11 - OTHER EMPLOYEE BENEFITS
A. Compensated Absences
The criteria for determining vested vacation and sick leave components are derived from negotiated
agreements and state laws. Employees earn ten to thirty days of vacation per year, depending upon
length of service. Vacation accumulation is typically limited to one year. Employees may carry over
vacation earned for three years prior to their retirement date. All accumulated unused vacation time is
paid upon termination of employment.
Employees earn sick leave at the rate of 1.25 days per month of service. Upon retirement, employees
hired before 1997 are eligible to receive payment for accumulated unused sick days. The exact terms
vary in accordance with the negotiated collective bargaining agreement in effect. In most cases, the
sick leave termination payment is limited to a maximum of 90 days. Employees with a hire date
subsequent to 1997 are not eligible to receive termination payments for sick leave. As of December
31, 2012 the total liability for unpaid compensated absences was $1,423,899.
B. Health Care Benefits
The City provides life insurance and accidental death and dismemberment insurance to most
employees. The City has elected to provide employees’ medical/surgical benefits through Medical
Mutual of Ohio. The employees share the cost of the monthly premium. Dental insurance is provided
by the City through Assurant Employee Benefits.
NOTE 12 - RISK MANAGEMENT
The City is exposed to various risks of loss related to torts; theft of, damage to, and destruction of assets;
errors and omissions; injuries to employees; and natural disasters. During 2012, the City contracted with
Wichert Insurance Service, Inc. for property and general liability insurance, including boiler and machinery
provided by Selective Insurance Company. Police and professional liability policies are provided by
Scottsdale Indemnity Company with a $1,000,000 limit and a $10,000 deductible. Selective Insurance
Company covers Firemen and EMT professional liability with a limit of $1,000,000 and no deductible. A
commercial umbrella policy through Selective Insurance Company provides additional general liability and
auto liability insurance up to a $10,000,000 limit.
Vehicles are covered by Selective Insurance Company and hold a $1,000 deductible for collision.
Automobile liability coverage has no limit for collision, a $500,000 limit for uninsured/underinsured
motorist and a $1,000,000 limit for bodily injury. Settled claims have not exceeded this commercial
coverage in any of the past three years.
There has not been a significant reduction in coverage from the prior year.
The City pays the State Workers’ Compensation system a premium based on a rate per $100 of salaries.
This rate is calculated based on accident history and administrative costs.
CITY OF FAIRLAWN, OHIO
NOTES TO THE BASIC FINANCIAL STATEMENTS
FOR THE YEAR ENDED DECEMBER 31, 2012
42
NOTE 13 - PENSION PLANS
A. Ohio Public Employees Retirement System
Plan Description - The City participates in the Ohio Public Employees Retirement System (OPERS).
OPERS administers three separate pension plans. The Traditional Pension Plan is a cost-sharing,
multiple-employer defined benefit pension plan. The Member-Directed Plan is a defined contribution
plan in which the member invests both member and employer contributions (employer contributions
vest over five years at 20% per year). Under the Member-Directed Plan, members accumulate
retirement assets equal to the value of the member and vested employer contributions plus any
investment earnings. The Combined Plan is a cost-sharing, multiple-employer defined benefit pension
plan that has elements of both a defined benefit and a defined contribution plan. Under the Combined
Plan, employer contributions are invested by the retirement system to provide a formula retirement
benefit similar to the Traditional Pension Plan benefit. Member contributions, whose investment is
self-directed by the member, accumulate retirement assets in a manner similar to the Member-Directed
Plan.
OPERS provides retirement, disability, survivor and death benefits and annual cost of living
adjustments to members of the Traditional Pension and the Combined Plans. Members of the
Member-Directed Plan do not qualify for ancillary benefits. Authority to establish and amend benefits
is provided by Chapter 145 of the Ohio Revised Code. OPERS issues a stand-alone financial report
which may be obtained by visiting https://www.opers.org/investments/cafr.shtml, writing to OPERS,
Attention: Finance Director, 277 E. Town St., Columbus, OH 43215-4642 or by calling (614) 222-
5601 or (800) 222-7377.
Funding Policy - The Ohio Revised Code provides statutory authority for member and employer
contributions. For 2012, member and contribution rates were consistent across all three plans. The
2012 member contribution rates were 10.00% for members. The City’s contribution rate for 2012 was
14.00% of covered payroll.
The City’s contribution rate for pension benefits for members in the Traditional Plan for 2012 was
10.00%. The City’s contribution rate for pension benefits for members in the Combined Plan for 2012
was 7.95%. The City’s required contributions for pension obligations to the Traditional Pension and
Combined Plans for the years ended December 31, 2012, 2011, and 2010 were 276,424, $278,349,
and $260,137, respectively; 91.77% has been contributed for 2012 and 100% for 2011 and 2010.
Contributions to the member-directed plan for 2012 were $3,709 made by the City and $2,649 made by
the plan members.
B. Ohio Police and Fire Pension Fund
Plan Description - The City contributes to the Ohio Police and Fire Pension Fund (OP&F), a cost-
sharing multiple-employer defined benefit pension plan. OP&F provides retirement and disability
benefits, annual cost-of-living adjustments, and death benefits to plan members and beneficiaries.
Benefit provisions are established by the Ohio State Legislature and are codified in Chapter 742 of the
Ohio Revised Code. OP&F issues a publicly available financial report that includes financial
statements and required supplementary information for the plan. That report may be obtained by
writing to the OP&F, 140 East Town Street, Columbus, Ohio 43215-5164 or by visiting the website at
www.op-f.org.
CITY OF FAIRLAWN, OHIO
NOTES TO THE BASIC FINANCIAL STATEMENTS
FOR THE YEAR ENDED DECEMBER 31, 2012
43
NOTE 13 - PENSION PLANS - (Continued)
Funding Policy - Plan members are required to contribute 10.0% of their annual covered salary, while
the City is required to contribute 19.50% and 24.00% for police officers and firefighters, respectively.
Contribution rates are established by State statute. For 2012, the portion of the City’s contributions to
fund pension obligations was 12.75% for police officers and 17.25% for firefighters. The City’s
required contributions for pension obligations to OP&F for police officers and firefighters were
$204,674 and $164,450 for the year ended December 31, 2012, $197,448 and $178,967 for the year
ended December 31, 2011, and $197,356 and $183,840 for the year ended December 31, 2010. The
full amount has been contributed for 2011 and 2010. 74.57% has been contributed for police and
76.66% has been contributed for firefighters for 2012.
NOTE 14 - POSTRETIREMENT BENEFIT PLANS
A. Ohio Public Employees Retirement System
Plan Description - OPERS maintains a cost-sharing multiple employer defined benefit post-
employment health care plan, which includes a medical plan, prescription drug program and Medicare
Part B premium reimbursement, to qualifying members of both the Traditional Pension and the
Combined Plans. Members of the Member-Directed Plan do not qualify for ancillary benefits,
including post-employment health care coverage.
To qualify for post-employment health care coverage, age-and-service retirees under the Traditional
Pension and Combined Plans must have ten years or more of qualifying Ohio service credit. The Ohio
Revised Code permits, but does not mandate, OPERS to provide other post-employment benefits to its
eligible members and beneficiaries. Authority to establish and amend benefits is provided in Chapter
145 of the Ohio Revised Code.
Disclosures for the health care plan are presented separately in the OPERS financial report which may
be obtained by visiting https://www.opers.org/investments/cafr.shtml, writing to OPERS, Attention:
Finance Director, 277 E. Town St., Columbus, OH 43215-4642 or by calling (614) 222-5601 or (800)
222-7377.
Funding Policy - The post-employment health care plan was established under, and is administered in
accordance with, Internal Revenue Code Section 401(h). State statute requires that public employers
fund post-employment health care through contributions to OPERS. A portion of each employer’s
contribution to the Traditional or Combined Plans is set aside for the funding of post-employment
health care.
Employer contribution rates are expressed as a percentage of the covered payroll of active employees.
In 2012, local government employers contributed 14.00% of covered payroll. Each year the OPERS’
Retirement Board determines the portion of the employer contribution rate that will be set aside for the
funding of the postemployment health care benefits. The portion of employer contributions allocated
to fund post-employment health care for members in the Traditional Plan for 2012 was 4.00%. The
portion of employer contributions allocated to fund post-employment health care for members in the
Combined Plan for 2012 was 6.05%.
The OPERS Retirement Board is also authorized to establish rules for the payment of a portion of the
health care benefits provided by the retiree or their surviving beneficiaries. Payment amounts vary
depending on the number of covered dependents and the coverage selected. Active members do not
make contributions to the post-employment health care plan.
CITY OF FAIRLAWN, OHIO
NOTES TO THE BASIC FINANCIAL STATEMENTS
FOR THE YEAR ENDED DECEMBER 31, 2012
44
NOTE 14 - POSTRETIREMENT BENEFIT PLANS - (Continued)
The City’s contributions allocated to fund post-employment health care benefits for the years ended
December 31, 2012, 2011, and 2010 were $112,331, $113,619, and $147,430, respectively; equal to
the required employer contribution which is the amount billed by OPERS.
Changes to the health care plan were adopted by the OPERS Board of Trustees on September 19,
2012, with a transition plan commencing January 1, 2014. With the recent passage of pension
legislation under State Bill 343 and the approved health care changes, OPERS expects to be able to
consistently allocate 4 percent of the employer contributions toward the health care fund after the end
of the transition period.
B. Ohio Police and Fire Pension Fund
Plan Description - The City contributes to the OP&F Pension Fund sponsored health care program, a
cost-sharing multiple-employer defined postemployment health care plan administered by OP&F.
OP&F provides health care benefits including coverage for medical, prescription drugs, dental, vision,
Medicare Part B Premium and long term care to retirees, qualifying benefit recipients and their eligible
dependents.
OP&F provides access to post-employment health care coverage to any person who receives or is
eligible to receive a monthly service, disability or survivor benefit check or is a spouse or eligible
dependent child of such person.
The Ohio Revised Code allows, but does not mandate OP&F to provide OPEB benefits. Authority for
the OP&F Board of Trustees to provide health care coverage to eligible participants and to establish
and amend benefits is codified in Chapter 742 of the Ohio Revised Code.
OP&F issues a publicly available financial report that includes financial statements and required
supplementary information for the plan. That report may be obtained by writing to the OP&F, 140
East Town Street, Columbus, Ohio 43215-5164 or by visiting the website at www.op-f.org.
Funding Policy - The Ohio Revised Code provides for contribution requirements of the participating
employers and of plan members to the OP&F (defined benefit pension plan). Participating employers
are required to contribute to the pension plan at rates expressed as percentages of the payroll of active
pension plan members, currently, 19.50% and 24.00% of covered payroll for police and fire
employers, respectively. The Ohio Revised Code states that the employer contribution may not exceed
19.50% of covered payroll for police employer units and 24.00% of covered payroll for fire employer
units. Active members do not make contributions to the OPEB Plan.
OP&F maintains funds for health care in two separate accounts. One account is for health care
benefits under an Internal Revenue Code Section 115 trust and the other account is for Medicare Part B
reimbursements administered as an Internal Revenue Code Section 401(h) account, both of which are
within the defined benefit pension plan, under the authority granted by the Ohio Revised Code to the
OP&F Board of Trustees.
CITY OF FAIRLAWN, OHIO
NOTES TO THE BASIC FINANCIAL STATEMENTS
FOR THE YEAR ENDED DECEMBER 31, 2012
45
NOTE 14 - POSTRETIREMENT BENEFIT PLANS - (Continued)
The Board of Trustees is authorized to allocate a portion of the total employer contributions made into
the pension plan into the Section 115 trust and the Section 401(h) account as the employer contribution
for retiree health care benefits. For the year ended December 31, 2012, the employer contribution
allocated to the health care plan was 6.75% of covered payroll. The amount of employer contributions
allocated to the health care plan each year is subject to the Trustees’ primary responsibility to ensure
that the pension benefits are adequately funded and is limited by the provisions of Sections 115 and
401(h).
The OP&F Board of Trustees also is authorized to establish requirements for contributions to the
health care plan by retirees and their eligible dependents, or their surviving beneficiaries. Payment
amounts vary depending on the number of covered dependents and the coverage selected.
The City’s contributions to OP&F which were allocated to fund post-employment health care benefits
for police officers and firefighters were $108,357 and $64,349.89 for the year ended December 31,
2012, $104,531 and $70,031 for the year ended December 31, 2011, and $104,472 and $71,937 for the
year ended December 31, 2010. The full amount has been contributed for 2011 and 2010. 74.57% has
been contributed for police and 76.66% has been contributed for firefighters for 2012.
NOTE 15 - BUDGETARY BASIS OF ACCOUNTING
While the City is reporting financial position, results of operations and changes in fund balance on the basis
of generally accepted accounting principles (GAAP), the budgetary basis as provided by law is based upon
accounting for certain transactions on a basis of cash receipts, disbursements and encumbrances. The
Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual (Non-GAAP
Budgetary Basis) presented for the general fund is presented on the budgetary basis to provide a
meaningful comparison of actual results with the budget. The major differences between the budget basis
and GAAP basis are as follows:
1. Revenues are recorded when received in cash (budget) as opposed to when susceptible to accrual
(GAAP).
2. Expenditures/expenses are recorded when paid in cash (budget) as opposed to when the liability is
incurred (GAAP).
3. Encumbrances are treated as expenditures (budget) rather than as committed or assigned fund balance
(GAAP).
4. Unreported cash represents amounts received but not included as revenue on the budget basis operating
statements. These amounts are included as revenue on the GAAP basis operating statement.
CITY OF FAIRLAWN, OHIO
NOTES TO THE BASIC FINANCIAL STATEMENTS
FOR THE YEAR ENDED DECEMBER 31, 2012
46
NOTE 15 - BUDGETARY BASIS OF ACCOUNTING - (Continued)
The following table summarizes the adjustments necessary to reconcile the GAAP basis statements (as
reported in the fund financial statements) to the budgetary basis statements for all governmental funds for
which a budgetary basis statement is presented.
Net Change in Fund Balance
General
Budget basis 1,973,446$
Net adjustment for revenue accruals (697,595)
Net adjustment for expenditure accruals 57,187
Adjustment for encumbrances 720,560
GAAP basis 2,053,598$
CITY OF FAIRLAWN, OHIO
NOTES TO THE BASIC FINANCIAL STATEMENTS
FOR THE YEAR ENDED DECEMBER 31, 2012
47
NOTE 16 - FUND BALANCE
Fund balance is classified as nonspendable, restricted, committed, assigned and/or unassigned based
primarily on the extent to which the City is bound to observe constraints imposed upon the use of resources
in the governmental funds. The constraints placed on the fund balances for the governmental funds
follows:
Total
Bond Capital Other Governmental
Fund Balance General Retirement Improvement Governmental Funds
Nonspendable:
Materials and supplies
inventory 408,692$ -$ -$ -$ 408,692$
Prepayments 77,305 - - - 77,305
Unclaimed monies 26,741 - - - 26,741
Total nonspendable 512,738 - - - 512,738
Restricted:
Capital Improvements - - 2,903,428 - 2,903,428
Debt service - 14,290 - - 14,290
Law enforcement - - - 145,912 145,912
Police and fire pensions - - - 58,731 58,731
Sewer maintenance - - - 233,809 233,809
Streets and highways - - - 494,470 494,470
Total restricted - 14,290 2,903,428 932,922 3,850,640
Committed:
Law enforcement 5,000 - - - 5,000
Sewer maintenance - - - 41,302 41,302
Total committed 5,000 - - 41,302 46,302
Assigned:
Encumbrances 437,294 - - - 437,294
Unassigned (deficit)12,959,097 - - - 12,959,097
Total fund balances 13,914,129$ 14,290$ 2,903,428$ 974,224$ 17,806,071$
CITY OF FAIRLAWN, OHIO
NOTES TO THE BASIC FINANCIAL STATEMENTS
FOR THE YEAR ENDED DECEMBER 31, 2012
48
NOTE 17 - CONTINGENCIES
A. Grants
The City receives financial assistance from numerous federal and state agencies in the form of grants.
The disbursement of funds received under these programs generally requires compliance with the
terms and conditions specified in the grant agreements and is subject to audit by the grantor agencies.
Any disallowed claims resulting from such audits could become a liability of the general fund or other
applicable funds. However, in the opinion of management, any such disallowed claims will not have a
material effect on any of the financial statements of the individual fund types included herein or on the
overall financial position of the City at December 31, 2012.
B. Litigation
The City is party to legal proceedings. The City management is of the opinion that the ultimate
disposition of these legal claims and legal proceedings will not have a material effect, if any, on the
financial condition of the City.
NOTE 18 - CONTRACTUAL AND OTHER COMMITMENTS
The City utilizes encumbrance accounting as part of its budgetary controls. Encumbrances for contractual
and other commitments outstanding at year end may be reported as part of restricted, committed, or
assigned classifications of fund balance. At year end, the City’s commitments for encumbrances in the
governmental funds were as follows:
Year-End
Fund Encumbrances
General fund 437,294$
Capital Improvement 138,265
Other governmental 71,869
Total 647,428$
NOTE 19 - COMMUNITY IMPROVEMENT CORPORATION OF FAIRLAWN, OHIO
The Community Improvement Corporation of Fairlawn, Ohio (the “CIC”) was formed pursuant to
Ordinance 2010-030 passed June 21, 2010 and incorporated as a corporation not-for-profit under Title
XVII, Chapters 1702 and 1724 of the Ohio Revised Code for the purpose to advance, encourage, and
promote industrial, economic, commercial and civic development of the City of Fairlawn (the “City”). The
CIC has been designated as the City’s agent for industrial, commercial, distribution, and research
development.
The Board of Trustees is to be comprised of no less than five members, and at all times no less than two-
fifths of the members shall be elected or appointed officials of the City. The following three elected or
appointed officials of the City (“City Representatives”) constitute three of the members of the Board of
Trustees: President of Council, Mayor, and Director of Finance. The City Representatives hold office for
as long as they hold their position at the City. In addition to the three City Representatives, two or more
additional members may be appointed by a majority vote of the Board of Trustees (“Community
Representatives”). The Community Representatives serve two year terms.
CITY OF FAIRLAWN, OHIO
NOTES TO THE BASIC FINANCIAL STATEMENTS
FOR THE YEAR ENDED DECEMBER 31, 2012
49
NOTE 19 - COMMUNITY IMPROVEMENT CORPORATION OF FAIRLAWN, OHIO - (Continued)
Summary of Significant Accounting Policies
The basic financial statements (BFS) of the CIC have been prepared in conformity with accounting
principles generally accepted in the United States of America (GAAP) as applied to governmental units.
The Governmental Accounting Standards Board (GASB) is the accepted standard-setting body for
establishing governmental accounting and financial principles. The most significant of the CIC’s
accounting policies are described below.
A. Basis of Accounting
The basic financial statements of the CIC are prepared using the accrual basis of accounting in
conformity with GAAP.
B. Basis of Presentation
The CIC’s basic financial statements consist of a statement of net position and a statement of activities.
The CIC distinguishes operating revenues and expenses from nonoperating items. Operating revenues
and expenses generally result from providing services and producing and delivering goods in
connection with the CIC’s principal ongoing operation. The principal operating revenues of the CIC
are proceeds from the sale of assets held for sale and contributions from the City. Operating expenses
for the CIC primarily include construction costs for improvements made to City infrastructure and
other contract services. All revenues and expenses not meeting these definitions are reported as
nonoperating revenues and expenses. The CIC did not have any nonoperating expenses in 2012.
C. Federal Income Tax
The CIC is in the process of obtaining an exemption from federal income tax under Section 501 (c) (3)
of the Internal Revenue Code.
D. Cash and Cash Equivalents
All cash in the CIC’s checking account is considered to be cash and cash equivalents. All monies
received by the CIC are deposited in a demand deposit account.
E. Assets Held for Sale
Assets held for sale represent real property donated to the CIC by the City, which will be sold for
development purposes.
During 2012, the CIC received donated property with an estimated fair value of $856,000 from the
City (see Note 19.K). The CIC sold $560,000 of this property leaving a value in assets held for sale of
$296,000 at December 31, 2012.
CITY OF FAIRLAWN, OHIO
NOTES TO THE BASIC FINANCIAL STATEMENTS
FOR THE YEAR ENDED DECEMBER 31, 2012
50
NOTE 19 - COMMUNITY IMPROVEMENT CORPORATION OF FAIRLAWN, OHIO - (Continued)
F. Prepayments
Certain payments to vendors reflect the costs applicable to future accounting periods and are recorded
as prepaid items in the statement of net position. These items are reported as assets on the statement of
net position using the consumption method. A current asset for the prepaid amounts is recorded at the
time of the purchase and the expense is reported in the year in which services are consumed.
G. Accrued Liabilities
The CIC has recognized certain expenses due, but unpaid as of December 31, 2012. These expenses
are reported as accrued liabilities in the accompanying financial statements.
H. Net Position
Net position represents the difference between assets and liabilities. Net position is reported as
restricted when there are limitations imposed on its use either through the enabling legislation adopted
by the CIC or through external restrictions imposed by creditors, grantors or laws or regulations of
other governments. The CIC has no net position restrictions.
I. Estimates
The preparation of the basic financial statements in conformity with GAAP requires management to
make estimates and assumptions that affect the amounts reported in the basic financial statements and
accompanying notes. Actual results may differ from those estimates.
J. Deposits
At December 31, 2012, the carrying amount of the CIC’s deposits was $99,094. Based on the criteria
described in GASB Statement No. 40, “Deposits and Investment Risk Disclosures”, as of December
31, 2012, the entire bank balance of $99,094 was covered by the Federal Deposit Insurance
Corporation. There are no significant statutory restrictions regarding the deposits and investments of
funds held by the not-for-profit corporation.
K. Contributions from the City of Fairlawn
Cash
The CIC received $10,000 in contributions from the City during the year.
Property
Donations of property are recorded as contributions at their estimated fair market value at the date of
donation. Such donations are reported as increases in assets held for sale. The CIC received two
donated properties with a combined estimated fair market value of $856,000 from the City during the
year.
CITY OF FAIRLAWN, OHIO
NOTES TO THE BASIC FINANCIAL STATEMENTS
FOR THE YEAR ENDED DECEMBER 31, 2012
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NOTE 19 - COMMUNITY IMPROVEMENT CORPORATION OF FAIRLAWN, OHIO - (Continued)
Services
Pursuant to City of Fairlawn Resolution 2012-046 passed June 4, 2012, an agreement was executed
June 5, 2012, between the City and the CIC, whereby the City will provide technical and
administrative services and assistance at no cost to the CIC. No amounts have been reflected in the
financial statements for these services, because the CIC has not estimated their value.
L. Risk Management
The CIC is exposed to various risks of loss related to torts; theft of, damage to, and destruction of
assets; errors and omissions; injuries to contracted personnel; and natural disasters. For 2012, the CIC
had general liability insurance through Auto-Owners Insurance and directors and officers insurance
through Darwin Selective Insurance.
Settled claims have not exceeded commercial coverage in the past year.
M. Litigation
The CIC is involved in no material litigation as either plaintiff or defendant.
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101 Central Plaza South, 700 Chase Tower, Canton, Ohio 44702‐1509
Phone: 330‐438‐0617 or 800‐443‐9272 Fax: 330‐471‐0001
www.ohioauditor.gov
INDEPENDENT AUDITOR’S REPORT ON INTERNAL CONTROL OVER
FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER MATTERS REQUIRED BY GOVERNMENT AUDITING STANDARDS
City of Fairlawn
Summit County 3487 South Smith Road
Fairlawn, Ohio 44333-3007
To the Honorable Mayor and Members of City Council:
We have audited, in accordance with auditing standards generally accepted in the United States and the
Comptroller General of the United States’ Government Auditing Standards, the financial statements of the governmental activities, the discretely presented component unit, each major fund, and the aggregate
remaining fund information of the City of Fairlawn, Summit County, (the City) as of and for the year ended December 31, 2012, and the related notes to the financial statements, which collectively comprise the
City’s basic financial statements and have issued our report thereon dated July 26, 2013.
Internal Control Over Financial Reporting
As part of our financial statement audit, we considered the City’s internal control over financial reporting (internal control) to determine the audit procedures appropriate in the circumstances to the extent
necessary to support our opinion on the financial statements, but not to the extent necessary to opine on the effectiveness of the City’s internal control. Accordingly, we have not opined on it.
A deficiency in internal control exists when the design or operation of a control does not allow
management or employees, when performing their assigned functions, to prevent, or detect and timely correct misstatements. A material weakness is a deficiency, or combination of internal control
deficiencies resulting in a reasonable possibility that internal control will not prevent or detect and timely correct a material misstatement of the City’s financial statements. A significant deficiency is a deficiency,
or a combination of deficiencies, in internal control that is less severe than a material weakness, yet important enough to merit attention by those charged with governance.
Our consideration of internal control was for the limited purpose described in the first paragraph of this
section and was not designed to identify all internal control deficiencies that might be material weaknesses or significant deficiencies. Given these limitations, we did not identify any deficiencies in
internal control that we consider material weaknesses. However, unidentified material weaknesses may exist.
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City of Fairlawn
Summit County Independent Auditor’s Report on Internal Control Over
Financial Reporting and on Compliance and Other Matters Required by Government Auditing Standards
Page 2
Compliance and Other Matters
As part of reasonably assuring whether the City’s financial statements are free of material misstatement, we tested its compliance with certain provisions of laws, regulations, contracts, and grant agreements,
compliance with which could directly and materially affect the determination of financial statement amounts. However, opining on compliance with those provisions was not an objective of our audit and
accordingly, we do not express an opinion. The results of our tests disclosed no instances of noncompliance or other matters we must report under Government Auditing Standards.
Purpose of this Report
This report only describes the scope of our internal control and compliance testing and our testing results,
and does not opine on the effectiveness of the City’s internal control or on compliance. This report is an integral part of an audit performed under Government Auditing Standards in considering the City’s
internal control and compliance. Accordingly, this communication is not suitable for any other purpose.
Dave Yost Auditor of State
Columbus, Ohio
July 26, 2013
88 East Broad Street, Fourth Floor, Columbus, Ohio 43215-3506 Phone: 614-466-4514 or 800-282-0370 Fax: 614-466-4490
www.ohioauditor.gov
CITY OF FAIRLAWN
SUMMIT COUNTY
CLERK’S CERTIFICATION This is a true and correct copy of the report which is required to be filed in the Office of the Auditor of State pursuant to Section 117.26, Revised Code, and which is filed in Columbus, Ohio.
CLERK OF THE BUREAU CERTIFIED
AUGUST 27, 2013