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07/07/2014 Charter Review Commission Minutes APPROVED AS SUBMITTED CITY OF FAIRLAWN CHARTER REVIEW COMMISSION MINUTES DATE: 7/07/14 NAME OF COMMISSION: CHARTER REVIEW COMMISSION A. CALL TO ORDER AT: 5:00 PM BY: Cynthia Visca COMMISSION MEMBERS PRESENT: Mark Auburn, Dan Konvolinka, Rita Kelly Madick, Cynthia Visca and Thomas Wagner OTHERS: Edward J. Riegler, Law Director and Tonja Caldwell, Executive Assistant to Law Director/Clerk of Council EXCUSED: B. APPROVAL OF JUNE 16,2014 MEETING MINUTES Mr. Auburn made a motion, seconded by Mrs. Madick to approve the June 16, 2014 meeting minutes as submitted. All were in favor of the motion. C. Amendments to Section 12.01 ORGANIZATION and Section 12.02 OPERATING PROCEDURES of ARTICLE XII PARKS AND RECREATION BOARD Mr.Auburn made a motion, seconded by Mr. Wagner,to move from the table for full consideration the amendments to Sections 12.01 and 12.02. All were in favor of the motion. After a brief discussion, Mr. Auburn made a motion to vote to recommend to Fairlawn City Council the amendments to Sections 12.01 and 12.02 of the Fairlawn City Charter which captures the language provided by Law Director Ed Riegler that encompasses the wishes the Parks and Recreation Board as stated by Mrs. Gerdes at the commission's previous meeting. Copies were disturbed at the meeting. All were in favor of the motion. D. Section 4:02 QUALIFICATIONS of ARTICLE IV COUNCIL Mr. Riegler addressed the commission relative to Mrs. Madick's question at the last commission meeting regarding Section 4.02 QUALIFICATIONS of ARTICLE IV COUNCIL in which she asked why there was no language stating "that a Councilperson shall continue to be a qualified elector and resident therein during the term of their office" as it is a required qualification for the Mayor and Finance Director. Mr. Riegler recommended to the commission that they recommend that Fairlawn City Council pass legislation requiring "that a Councilperson shall continue to be a qualified elector and resident therein during the term of their office" rather than amending the Charter. Mr. Riegler discussed the reasons behind his recommendation. Mr. Auburn suggested that the Law Director prepare language relative to the residency requirement amendment as discussed for the committee's review at its next meeting on July 21, 2014. E. Other Business Mrs. Madick and Mr. Wagner asked Mr. Riegler for clarification on a couple items in the Charter. Discussion was held. No action was taken. For the record, Mr. Riegler wanted to correct a statement that he made at the last meeting. At the last meeting he stated that the Parks and Recreation Board and the Charter Review Commission were the only two boards and commissions that didn't have an alternate member. After further review, he concluded that there is one more board that does not have an alternate member on it. The Environmental Services Page 1 of 2 APPROVED AS SUBMITTED Board does not have an alternate member. He stated that this board does not have an issue with attaining a quorum in order to hold a meeting. Discussion was had as to when Mrs. Visca would be presenting her report from the Charter Review Commission to Fairlawn City Council. Mrs. Visca is planning to attend the August 18, 2014 Council meeting and possibly a Committee of the Whole meeting prior to that meeting. Mrs. Madick made a motion, seconded by Mr. Konvolinka, to adjourn. The meeting adjourned upon unanimous consent at 5:26 p.m. Respectfully submitted, it'179M1411 Thomas Wagner, S etary Tonja K.Caldwell, MMC Recording Secretary Page 2 of 2