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06/16/2014 Charter Review Commission Minutes APPROVED AS SUBMITTED CITY OF FAIRLAWN CHARTER REVIEW COMMISSION MINUTES DATE: 6/16/14 NAME OF COMMISSION: CHARTER REVIEW COMMISSION CALLED TO ORDER AT: 5:05 PM BY: Cynthia Visca COMMISSION MEMBERS PRESENT: Mark Auburn, Dan Konvolinka, Rita Kelly Madick, Cynthia Visca and Thomas Wagner OTHERS: Edward J. Riegler, Law Director and Tonja Caldwell, Executive Assistant to Law Director/Clerk of Council, Mrs. Gerdes, Parks Board member, Mrs. Beisecker, Parks Director, Mr. Herbert, Ward One Councilperson EXCUSED: APPROVAL OF JUNE 9,2014 MEETING MINUTES: Minutes approved as submitted. ITEMS DISCUSSED: Mrs. Gerdes, Parks Board member, presented to the commission amendment language to Section 12.01 ORGANIZATION and Section 12.02 OPERATION PROCEDURES of ARTICLE XII PARKS AND RECREATION BOARD of the Fairlawn City Charter. Mrs. Gerdes explained that the board has become very active and it is sometimes difficult to get a quorum of the board to hold a meeting and conduct the business required to move forward with the Parks Board business. Mr. Riegler distributed proposed amended language which had been reviewed by the Park Board. Mrs. Beisecker stated that the Parks Board approved the proposed language. Mrs. Madick asked if the alternate would be required to attend all meetings. An explanation was given by the Law Director as to how the alternate position works. Mr. Auburn related this amended language to the amended language that was proposed by the 2010 Charter Review Commission to add and alternate member to the Board of Building and Zoning Appeals and the Planning Commission which was passed by the voters. Mr. Riegler explained how the alternate position on the above board and commission has been successful in allowing the board and commission to hold meetings that otherwise would not have had a quorum present and would not have been able to conduct the business necessary at that time. Mrs. Visca asked if there were any other boards and commissions in the Charter that would benefit from having an alternate. Mr. Riegler stated that the only other commission addressed in the Charter was the Charter Review Commission. All other boards and commissions are addressed in the City of Fairlawn Codified Ordinances. Page 1 of 2 APPROVED AS SUBMITTED Mr. Riegler noted that the words "and successive five (5)terms thereafter" needed to be deleted from the proposed amended language in Section 12.01.. Mr. Auburn made a motion, seconded by Mr. Wagner, to adopt the amended language to Sections 12.01 and 12.02 for the purpose of further review. All were in favor of the motion. Mr. Auburn made a motion to table the adopted amended language for further review. All were in favor of the motion. Mrs. Caldwell passed out information to the commission on their City's email addresses. Mrs. Madick had a question regarding Section 4.02 QUALIFICATIONS of ARTICLE IV COUNCIL. She asked why there isn't language stating "that a Councilperson shall continue to be a qualified elector and resident therein during the term of their office" as it is a required qualification for the Mayor and Finance Director. Mrs. Madick made a motion, seconded by Mr. Auburn, to adjourn. The meeting adjourned upon unanimous consent at 5:44 p.m. Respectfully submitted, Thomas Wagner, Se etary Tonja K. Caldwell, MMC Recording Secretary Page 2 of 2